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Town of Charlton Saratoga County Town Board Agenda Meeting
March 30, 2009
The Agenda meeting of the Town Board of Charlton, Saratoga County, New York was held at the Charlton Town Hall and called to order by Supervisor Grattidge at 7.30 pm.
Present: Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge, Town Clerk Brenda Mills, Attorney VanVranken.
Supervisor Grattidge announced that this meeting is to set the Agenda for the Regular Meeting of the Town Board on Monday, April 13, 2009.
APPROVAL OF ABSTRACT
A motion was made by Councilman Verola and seconded by Councilman Salisbury to accept General Fund Claims No. 1198-1241 in the amount of $67,568.22 as set forth in the Abstract No.106.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
ANNOUNCEMENTS
Supervisor Grattidge requested that the Town Board have a Workshop with the Town Engineer and the Water Superintendent to review that bids that were received last month for the work at the pump house. The workshop has been scheduled for Monday April 6th at 4pm.
A presentation was made to the Town Board by Duane Rabideau from the office of Gilbert VanGuilder Land Surveyor, PLLC. Mr. Rabideau is the consultant representing the Charlton Tavern and Mike Maloney. Supervisor Grattidge said that the Chairmen of the Town’s ZBA, Planning Board, ECC, and Historic District Commission, and the Zoning Administrator were invited and in attendance. Mr. Rabideau reviewed the technical aspects of the site plan, building and elevations. Mr. Rabideau stated that they are trying to keep the building as historical as possible. The face of the building will be moved back from the road to the original foundation. The parking agreement with the Tavern and the General Store will be modified, a new parking surface of gravel and crushed stone will be put in. He stated that parking arrangements, dumpster enclosure, lighting design and a new septic system have been addressed.
For the record: A modified application dated 3/26/09 for an Exceptional Use Permit and Area Variance were received by the Town, which included the following documentation:
Mike Maloney from the Charlton Tavern presented sketches of the proposed new building. He was retained Engineering Ventures of Vermont to design the new post and beam construction. The building will be 70x45 and 27 feet high. There will be 2 fireplaces in the new restaurant, one replacing the pot belly stove that was in the previous dining room. The floor plan will be the same, with a 45 foot front, shingled roof, 8 foot cellar that will be used for refrigeration, offices, and storage.
Supervisor Grattidge suggested that the Town Board, following their review procedures, make their referrals to the other Boards and ask them to get their referrals back to the Town Board and proceed with the Public Hearing.
Attorney VanVranken recommended that the Supervisor make a referral to the County Planning Board with a complete set of documentation. Supervisor Grattidge said that he will make the referral. Attorney VanVranken gave the Board a proposed Legal Notice for the Public Hearing on 4/13, which has some unique features. It will be a joint Public Hearing with the Town Board and the Zoning Board of Appeals, which is authorized by the statute. In addition the Zoning Board of Appeals will meet 4/14 to consider the area variance issues. The Town Board will be receiving recommendations from the Zoning Board. The Town Board can ask the Planning Board for recommendations or a site plan review. His understanding is that the Town Board is not going to ask the Planning Board for a full site plan review, and it is not a requirement now. The recommendations should be available between 4/13 and 4/27. By the next Agenda meeting, 4/27, the Board should have: response from the County Planning Board, response from the Zoning Board regarding the Area Variance and any other recommendations regarding the site plan, recommendations from the Planning Board, ECC, and the Historic Commission. If all of this information is received by the 4/27 or 5/11 meeting, the Town Board will be able to make their decision to grant or deny the special exception permit. The Town Board will be making a SEQR determination Attorney VanVranken said that the Town Board will want to hear from the Town Engineer before the determination is made. He also asked Mike Maloney to have floor plans and building schematics and the Hayner parking agreement by the April 13th meeting. Mr. Maloney will also need to provide certification that the residents within 1,500 feet have been notified of the Public Hearing.
A Pubic Hearing has been set for April 13th at 7pm. The Zoning Board of Appeals will discuss the application at their regular meeting on April 14th.
A motion was made by Councilman Lippiello and seconded by Councilman Verola to authorize the Town Clerk to publish the Legal Notice for the Public Hearing.
Vote: All Ayes, No Noes. CARRIED
The meeting was adjourned for a short break at 8:27pm and reconvened at 8:35pm.
COMMUNICATIONS
Supervisor Grattidge stated that the monthly Sales Tax was $70,775, which is down 15% from last year’s receipt. The monthly mortgage tax was $6,663. which is down 30% from last year.
Supervisor Grattidge said the Board has all received the Annual Financial Report and it has been submitted to New York State. The Town Board Audit report has also been completed and copies received 3/30/09. An adjustment has been made to 3 employee’s time reports for the NYS Retirement System.
Supervisor Grattidge said that the Bookkeeper has given the Town Board information regarding Judicial payments and how they will be handled in the Town’s bookkeeping system.
Supervisor Grattidge said that he received an e-mail from a resident on Cornelia Avenue concerned about the high water table. Michael Emerich stated that the Highway Department wants to clean out a drainage ditch connected to the property, however the adjoining residents are feuding and one neighbor will not sign the necessary temporary easement.
Supervisor Grattidge gave the Town Board members a copy of the 3-year pricing quote from Cornerstone for renewal of the phone service for the Town offices. The renewal includes lower rates than the current charges.
Supervisor Grattidge stated that Knox-boxes are needed for the new Town Hall so that the Fire Department has access in case of emergency. Supervisor Grattidge asked Mike Emerich to check into the price of the boxes, and present it for authorization at the next meeting.
Supervisor Grattidge stated that he and Councilman Verola are working on purchasing furniture for the new Town Hall. They have invoices for 120 chairs, a new conference table, and desk for the Supervisor’s office, which total $16,683. A $10,000 grant will be applied for, and $6,683 will come from the new Town Hall furniture budget.
A motion was made by Councilman Verola and seconded by Councilman Lippiello to authorize the Supervisor to order the proposed furniture for the new Town Hall.
VOTE: All Ayes, No Noes, CARRIED.
Supervisor Grattidge said that he has a price from Tech 2 for a new phone system for the new Town Hall. Councilman Lippiello said that the Technology Advisory Board will be looking into a few more quotes.
A brief discussion was held regarding the proposed changes of 3 local laws by the Zoning Ordinance Review Committee. A decision was made to have ZORC complete their recommended changes, submit them to Attorney VanVranken for legal review and editing before presenting to the Town Board.
Supervisor Grattidge stated that a letter was sent to Palmer’s Press to accept the RFP for the Spring Newsletter.
A motion was made by Councilman Verola and seconded by Councilman Gardner to authorize Palmer’s Press to publish the Spring Newsletter.
VOTE: All Ayes, No Noes, CARRIED
Supervisor Grattidge stated that a letter was received from Judge Ketchum requesting that the Town Board appoint a Court Clerk for Judge Ketchum. The Supervisor stated that last year a candidate that was referred by the Office of Judicial Administration was interviewed and acceptable to Judge Ketchum and the Town Board. The Supervisor suggested to the Board that they appoint the clerk and split the 17.5 hours that were allotted for both judges. Attorney VanVranken suggested that the hours be raised to 10 hours. Supervisor Grattidge said that he would contact the applicant, and if available, the appointment could be done at the next meeting.
Supervisor Grattidge said that there is a vacancy on the Historic District Commission. There are a couple of interested parties to fill the position. Councilman Verola will interview the candidates, and the Commission will make their recommendations to the Board.
Supervisor Grattidge stated that the Highway Superintendent would like to use left-over grant money from the fuel system to purchase a laptop computer. The laptop could be used with a new sign program that he is interested in.
Supervisor Grattidge said that the budget included $300 for mosquito dunks. He has gotten a price quote from Summit Chemicals. The price is $75 per case. He will order 3 cases. He suggested limiting the dunks to 10 per resident.
Supervisor Grattidge said that there was another meeting of the Farmland Protection Group. They will be holding a Public Informational meeting at the Charlton Freehold Church at 7pm on April 29th. They will be putting a draft copy of their report on the website.
Supervisor Grattidge said that the Town Board received a copy of the information from HR Consultants regarding the job descriptions. They would like to have the consultant start the work.
Councilman Lippiello stated that he was able to find employee evaluation forms on-line at no charge.
Supervisor Grattidge said that the Town Board has received 3 park permit applications for summer use of the volleyball courts.
A motion was made by Councilman Verola and seconded by Councilman Lippiello that the park permit applications be approved.
VOTE: All Ayes, No Noes, CARRIED.
Councilman Gardner received a note from Constable Ken Almy requesting an approval to spend $650 for firearms training that was budgeted for.
A motion was made by Councilman Verola and seconded by Councilman Lippiello that the Constables be approved to spend $650 for firearms training.
VOTE: All Ayes, No Noes, CARRIED.
Councilman Verola said that she and other Board members have received calls from residents concerned about the cancellation of the Bulk-Item pick-up. Residents have asked if the Town could rent a dumpster for use by residents.
Councilman Lippiello gave copies of the Town of Ballston Public Library’s annual report. He also stated that John Morgan and Mike Emerich found a used generator that will be auctioned off. After discussion it was decided that the generator was too big for the pump house use.
Councilman Salisbury said that he wanted to have a workshop to go over the budget.
The meeting adjourned at 9:55pm.
Respectfully submitted,
Brenda Mills Town Clerk
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