2008
ORGANIZATIONAL RESOLUTION
TOWN BOARD
TOWN OF
CHARLTON
January 14,
2008
The Organizational Resolution
meeting of the Town Board of Charlton, Saratoga County, New York held at 7:00
P.M. at the Charlton Town Hall was called to order by Supervisor Grattidge.
RESOLUTIONS No 1 - 55
Town Resolutions
RESOLUTION NO.1
Resolution
setting meeting dates of the Town Board
The Board shall convene at 7:30 PM o’clock in the
evening of the second Monday of every month except holidays in which case the
following day or as designated by the Board. Dates are to be as follows,
location to be the Town Hall.
Town
Board Meetings Dates:
|
January 14
|
Town Hall
|
July 14
|
Town Hall
|
|
February 11
|
Town Hall
|
August 11
|
Town Hall
|
|
March 10
|
Town Hall
|
September 8
|
Town Hall
|
|
April 14
|
Town Hall
|
October 14
|
Town Hall (Tuesday)
|
|
May 12
|
Town Hall
|
November 10
|
Town Hall
|
|
June 9
|
Town Hall
|
December 8
|
Town Hall
|
Town
Board Agenda Meeting Dates:
|
January 28
|
Town Hall
|
July 28
|
Town Hall
|
|
February 25
|
Town Hall
|
August 25
|
Town Hall
|
|
March 31
|
Town Hall
|
September 29
|
Town Hall
|
|
April 28
|
Town Hall
|
October 27
|
Town Hall
|
|
May 27 (Tuesday)
|
Town Hall
|
November 24
|
Town Hall
|
|
June 30
|
Town Hall
|
December 29
|
Town Hall
|
Special
meetings of the Board shall be called in accordance with applicable provisions
as provided in Town Law, with public notice in newspaper and posted at Town
Hall.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
Seconded by
|
Councilman Lippiello
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
RESOLUTION 2
Resolution
adopting the proceeding’s of the Town Board
BE IT RESOLVED that the following rules shall govern
the proceedings of the Town Board, Town of Charlton, County of Saratoga, State
of New York.
Rule
1
The order of business shall be as follows:
1.
Salute
to the flag
2.
Roll
call
3.
Approve
minutes: Previous Town Board, Public
Hearings, Agenda Meeting
4.
Abstract
of Claims
5.
Town
Clerk’s Report
6.
Supervisor’s
Report (Financial, County, Town, Communications, Announcements)
7.
Department
& Committee Reports: All department and committee reports will be filed
with the Town Clerk and attached to the minutes.
8.
Motions
& Resolutions
9.
Councilman
Reports
10.
Privilege
of the Floor (Speaker limited to 5
minutes)
Rule
2
The Board shall be called to order by the Supervisor
and a roll called taken. In the absence
of the Supervisor, the Deputy Supervisor shall preside.
Rule
3
Any board member who enters the room
after the roll call shall be recognized by the Supervisor and his presence
noted in the minutes. Likewise, board
members wishing to leave the meeting before adjournment must first be excused
by the Supervisor and their time of departure note in the minutes.
Rule
4
No person except the members of the
Board shall have the privilege of the floor without the unanimous consent of
the Board members present and recognition by the chair.
Rule
5
All resolutions to be acted upon at
a regular meeting will be presented to the Board members in proper form at
least forty-eight (48) hours prior to the meeting. In case of emergency and with the unanimous consent of the board
members present, the rule requiring forty-eight (48) hours prior submission may
be waived.
Rule
6
Procedure not governed by these
rules shall be governed by Roberts Rules of Order (Revised).
Rule
7
Video and audio recording only.
Only one video camera and/or audio recording device is allowed,
excluding the one used by Town Government, in only one location at the rear of
the hall or behind the audience in a still position. No additional lighting is allowed. Town Government is to be provided with an unedited copy of the
audio and video tapes within five (5) days of the meeting.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
Seconded by
|
Councilman Lippiello
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
RESOLUTION NO.3
Resolution Naming the Daily Gazette as the Official
Newspaper for the Town of Charlton
BE IT RESOLVED that The Daily
Gazette be hereby named as the official newspaper for the Town of Charlton.
|
Moved by
|
Councilman Lippiello
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Verola
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
Committee
and Board Appointments
RESOLUTION NO.4
Resolution
to Appoint Members to the Assessment Review Board
BE IT RESOLVED that Robert SMIALEK is re-appointed
as a member of the Charlton Assessment Review Board for a period commencing
January 1, 2008 and terminating September 30, 2012.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
*Addendum to Resolution
No.14
In compliance with State requirements, expiration
date of terms of office will be adjusted from December 31 to September 30 each
year. Terms of other members of the
Assessment
Review
Board is:
|
John
Mazur
|
Expiring
9/30/08
|
|
Dawn
Szurek
|
Expiring
9/30/09
|
|
Shelley
Smith
|
Expiring
9/30/10
|
|
Eva
Butler
|
Expiring
9/30/11
|
RESOLUTION NO.5
A Resolution to Appoint Members of the Agricultural
Task Force Committee
BE
IT RESOLVED that BRUCE HODGKINS, JAMES LEUPOLD, RICHARD SMITH, DAVID WOOD, GUY
MITCHELL, AND DAWN SZUREK are appointed members of the Agricultural Task Force
Committee to serve at the pleasure of the Town Board.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION
NO.6
A Resolution to Appoint Chairman of Agricultural
Task Force Committee
BE IT
RESOLVED that DAVID WOOD be appointed as Chairman of the Agricultural Task
Force Committee to serve at the pleasure of the Town Board.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.7
A Resolution to Appoint Members of the Electronic
Government and Technology Board
BE
RESOLVED that JOHN KELLEY, TORBEN AABO, AND JIM LEUPOLD, JOE EGRY, and GEORGE
EGGLESTON are appointed members of the Electronic Government Board and
Technology Board for a period commencing January 1, 2008 and terminating
December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.8
Resolution
to Appoint Members of the Town of Charlton Environmental Conservation
Commission
BE IT RESOLVED that MARVIN SCHORR, THEODORA SMITH,
ASILDA DUBE, ROBERT KILLEEN, JR., DOUGLAS RANALETTO AND LANE JASTREBSKI hereby
appointed as members of the Charlton Environmental Conservation Commission for
a period commencing January 1, 2008 and terminating December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.9
Resolution to Appoint a Chairman of the Town of
Charlton Environmental Conservation Commission
BE IT RESOLVED that MARVIN SCHORR hereby is
re-appointed Chairman of the Town of Charlton Environmental Conservation
Commission for a period commencing January 1, 2008 and terminating December 31,
2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.10
Resolution
to Appoint Members to the Board of Ethics
BE IT RESOLVED, that the Town Board of the Town of
Charlton hereby appoints JOHN SENNETT, CHARLES MCLOUGHLIN, JOHN PENNOCK, DON
SCHERMERHORN and CLARENCE LINDER to serve as members of the Charlton Board of
Ethics for the period January 1, 2008 and terminating December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.11
A Resolution to appoint a Financial Advisory
Committee
BE
IT RESOLVED that the Town Board is hereby authorized to appoint not more than
four (4) members to a Financial Advisory Committee to serve at the pleasure of
the Town Board.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION
NO.12
Resolution
to Appoint Members of the Town of Charlton Historic District Commission with
SUCH POWERS AND DUTIES AS PRESCRIBED UNDER LOCAL LAW #2 OF THE YEAR 1973
BE IT RESOLVED that CHRIS WIDAY AND RICHARD
BATTENHAUSEN are appointed as members of the Town of Charlton Historic District
Commission for a period commencing January 1, 2008 and terminating December 31,
2009.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
*Addendum to
Resolution No.18
|
Dorothy
Mitchell
|
Expires
12/31/08
|
|
Jim
Poirer
|
Expires
12/31/08
|
|
Ada
Bailey
|
Expires
12/31/08
|
RESOLUTION NO.13
Resolution
to Appoint a Chairman of the Town of Charlton Historic District Commission
BE IT RESOLVED that JAMES POIRIER hereby is
re-appointed as Chairman of the Town of Charlton Historic District Commission
for a period commencing January 1, 2008 and terminating December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.14
Resolution
Appointing Members and a Chairman of the Park Committee
BE IT RESOLVED that GEORGE EGGLESTON
is re-appointed as Chairman of the Park Committee, and
BE IT RESOLVED that ELINOR GEORGE, DAVID POHL and
STACY CLARK are re-appointed to the Park Committee, to work as an advisory
committee to the Town Board with special interest in the development and use of
parklands in the Town of Charlton for the period commencing January 1, 2008 and
terminating December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.15
A
Resolution to appoint a Member and Two Alternate Members to the Charlton
Planning Board.
BE IT RESOLVED that CONSTANCE WOOD be appointed as a
member of the Charlton Planning Board for the period commencing January 1, 2008
and terminating December 31, 2014, and
BE IT RESOLVED that MICHAEL ARMER be appointed as a
alternate member of the Charlton Planning Board for the period commencing
January 1, 2008 and terminating December 31, 2008, and
BE IT RESOLVED that GARY VANDERHORST be re-appointed as an
alternate member of the Charlton Planning Board for the term commencing January
1, 2008 and terminating December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
*Addendum to Resolution No. 17
|
Christopher
Mitchell
|
Expiring
12/31/08
|
|
John
Kadlecek
|
Expiring
12/31/09
|
|
Raymond
Black
|
Expiring
12/31/10
|
|
Mark
Hodgekin
|
Expiring
12/31/11
|
|
Jay
Wilkinson
|
Expiring
12/31/12
|
|
Dawn
Szurek
|
Expiring
12/31/13
|
RESOLUTION NO.16
Resolution to Appoint Chairman and Members of
Records Advisory Board
BE IT RESOLVED that BRENDA MILLS be
hereby appointed as Chairman and CHRISTINA BUBLAK, HEATHER SCRIBNER, LAURA
LINDER, DOROTHY MITCHELL, and BARBARA NACHBAR are appointed as members of the
Records Advisory Board for a period commencing January 1, 2008 and terminating
December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO. 17
A RESOLUTION APPOINTING A
CUSTODIAN TO THE VETERANS RECOGNITION BOARD IN GIDEON HAWLEY PARK
BE
IT RESOLVED, that the Town Board of the Town of Charlton hereby appoints
ESTELLA VANDERZEE as custodian of the Veterans Recognition Board in Gideon
Hawley Park to serve at the pleasure of the Town Board for a period commencing
January 1, 2008 and terminating December 31, 2008.
.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.18
A Resolution to Appoint Members of Veterans Memorial
Board Committee
BE
IT RESOLVED that CATHERINE CAINE, ESTELLA VANDERZEE, AND GEORGE EGGLESTON are
appointed members of the Veterans Memorial Board Committee for a period
commencing January 1, 2008 and terminating December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.19
Resolution
to Appoint Members to the Zoning Board of Appeals
BE IT RESOLVED that DON SCHERMERHORNbe appointed as a member of
the Charlton Zoning Board of Appeals to fill a vacancy for a period commencing
January 1, 2008 and terminating December 31, 2011.
BE IT RESOLVED that ADAM TODDbe appointed as a member of
the Charlton Zoning Board of Appeals for a period commencing January 1, 2008
and terminating December 31, 2012.
BE
IT RESOLVED that MARK CHOTKOWSKI be appointed as alternate member of the
Charlton Zoning Board of Appeals for a period commencing January 1, 2008 and
terminating December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
*Addendum
to Resolution No. 8
Terms
of the other members of the Zoning Board of Appeals are:
|
Carlton
Ellms
|
Expiring
12/31/08
|
|
Edmund
Malis
Kurt
Vanderhorst
|
Expiring
12/31/09
Expiring
12/31/10
|
RESOLUTION NO.20
Resolution
to Appoint Chairman of the Zoning Board of Appeals
BE IT RESOLVED that CARLTON ELLMS is appointed as
Chairman of the
Charlton
Zoning Board of Appeals for a period commencing January 1, 2008 and terminating
December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.21
A Resolution to Appoint Chairman of the Zoning
Ordinance Review Committee
BE
IT RESOLVED that MARVIN SCHORR is appointed as Chairman of the Zoning Ordinance
Review Committee to serve at the pleasure of the Town Board.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.22
A Resolution to Appoint Members of the Zoning
Ordinance Review Committee
BE
IT RESOLVED that MARVIN SCHORR, AND ROBERT VAN VRANKEN (ex-officio) are
re-appointed members of the Zoning Ordinance Review Committee and DAVID
LAFOUNTAIN, JAMES POIRIER, CARLTON ELMS III, MARK HODGKINS and JAMES LEUPOLD
are appointed members of the Zoning Ordinance Review Committee for a period
commencing January 1, 2008 and terminating December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
Department Appointments
RESOLUTION
NO.23
Resolution Appointing a Deputy Supervisor
BE
IT RESOLVED that the Supervisor is hereby authorized to appoint a Deputy
Supervisor to serve at the pleasure of the Supervisor.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.24
Resolution
appointing a full-time Secretary to the Supervisor
Be it resolved that the Supervisor is hereby
authorized to appoint a Secretary to the Supervisor at the rate of compensation
of $38,924.00 dollars per a year to serve at the pleasure of the Supervisor.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
No
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
No
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.25
Resolution to appoint a Town Historian and a Deputy
Town Historian
BE
IT RESOLVED that the Supervisor is authorized to appoint a part-time Town
Historian at a rate of compensation of $1100.00 dollars per a year to serve at
the pleasure of the Supervisor and,
BE
IT RESOLVED that the Supervisor is authorized to appoint a part-time Deputy
Town Historian at a rate of compensation of $500.00 per a year to serve at the
pleasure of the Supervisor.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.26
Resolution
Appointing a part-time Deputy Town Clerk
BE IT RESOLVED that the Town Clerk is authorized to
appoint not more than three (3) part-time deputies, at a rate of compensation
of $11.40 per an hour to serve at the pleasure of the Town Clerk.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.27
Resolution
to Appoint a Registrar of Vital Statistics
BE IT RESOLVED that BRENDA MILLS is hereby appointed
Registrar of Vital Statistics for a period commencing January 1, 2008 and
terminating December 31, 2008 at a rate of compensation of $865.00 per a year.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.28
A Resolution to appoint a Deputy Registrar and
Sub-Registrar of Vital Statistics
BE
IT RESOLVED that CHRISTINA BUBLAK is hereby appointed Deputy
Registrar
of Vital Statistics and for a period commencing January 1, 2008 to December 31,
2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.29
Resolution to Appoint Freedom of Information Officer
BE IT RESOLVED that BRENDA MILLS is
hereby appointed as Freedom of Information Officer for a period commencing
January 1, 2008 and terminating December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.30
Resolution
to Appoint a Chairman of the Board of Assessors
BE
IT RESOLVED that WESLEY WEAVER is hereby appointed as Chairman of the Charlton
Board of Assessor’s for a period commencing January 1, 2008 and terminating
December 31, 2008.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.31
A
Resolution appointing a part-time Clerk to the Assessors
BE IT RESOLVED that the Chairman of the Assessors
are authorized to appoint not more than two part-time clerks at a rate of
compensation of $11.40 per an hour to serve at the pleasure of the Chairman of
the Assessors.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.32
A
Resolution to Appoint a Water Superintendent and Assistant Water Superintendent
BE IT RESOLVED that JOHN P. MORGAN, JR. hereby is
appointed Water
Superintendent,
Charlton Water District No. 1, Extensions 2, & 3 and Water District #2 to
serve at the pleasure of the Town Board at a rate of compensation of $21,327.00
per a year and,
BE IT RESOLVED that DENNIS RUSSELL hereby is
appointed Assistant Water Superintendent
to serve at the pleasure of the Town Board at a rate of compensation of
$6,551.00 per a year.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.33
A Resolution to Appointing a Zoning Administrative
Officer and Assistant Zoning Administrative Officer
BE IT RESOLVED that DAVID LAFOUNTAIN hereby is
appointed as Zoning
Administrative
Officer to serve at the pleasure of the Town Board at a rate of compensation of
$8,471.00 per a year, and
Be it resolved that KAREN ENGLISH
hereby is appointed as Assistant Zoning Administrative Officer to serve at the
pleasure of the Town Board at a rate of compensation of $4,100.00 per a year.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.34
A
Resolution to Appoint Deputy Tax Collector
BE IT RESOLVED that the Tax Collector is authorized
to appoint one (1) part-time Deputy Tax Collectors to serve at the pleasure of
the Tax Collector, one to serve at a rate of compensation of $1,775.00 dollars
per a year.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.35
A
Resolution to Appoint Constables/Peace Officers
BE IT RESOLVED that THOMAS PARKS be appointed as
Senior Constable/Peace Officer to serve at the pleasure of the Town Board at a
rate of compensation of $9,863.00 per year and,
BE IT RESOLVED that THOMAS SCHMIDT, GARY PARKS AND
KENNETH ALMY are hereby appointed Constable/Peace Officer for the Town of
Charlton to serve at the pleasure of the Town Board at a rate of compensation
per an officer of $8,464.00 per a year, and
BE IT RESOLVED that RANDALL ANGEROSA
be appointed as a Back-Up Constable to serve at the pleasure of the Town Board
at a rate of compensation of $535.00 per year.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Lippiello
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.36
A
Resolution to Appoint Animal Control Officer
BE IT RESOLVED that LELAND BRAMER be
appointed as Animal Control Officer to serve at the pleasure of the Town Board
at a rate of compensation of $6,205.00 per a year.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Lippiello
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.37
A Resolution to Appoint a Member to the Burnt Hills
Youth Recreation Commission
BE
IT RESOLVED that DOUGLAS SALISBURY be hereby appointed at the pleasure of the
Town Board to serve as the Town of Charlton representative to the Burnt Hills
Youth Recreation Commission.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
Appointment
of Contracts
RESOLUTION
NO.38
A
Resolution Appointing a Town Attorney and a Planning Board Attorney
BE IT RESOLVED that ROBERT VANVRANKEN be
re-appointed as Attorney for the Town and WILLIAM KENIRY be re-appointed
Attorney for the Planning Board to serve at the pleasure of the Town Board,
upon final approved annual agreement.
|
Moved by
|
Councilman Gardner
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Verola
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.39
A
Resolution to contract for Library Services
BE IT RESOLVED that the Supervisor
be and hereby is empowered to contract for library services with the Town of
Ballston Community Library for services during the Year 2008 at a fee not to
exceed $54,106.00 Dollars, the Ballston Spa Village Library for services during
the Year 2008 at a fee not to exceed $2,272.00 Dollars.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.40
A
Resolution to Contract for Ambulance Service
BE IT RESOLVED that the supervisor
be and hereby is empowered to contract for Ambulance services with the Galway
Ambulance Corp. for services during the Year 2008 at a fee not to exceed
$12,000.00 Dollars and the Ballston Lake Ambulance Corp. for services during
the Year 2008 at a fee not to exceed $12,360.00 Dollars.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.41
A
Resolution to Contract for Building Inspector Services
BE IT RESOLVED that The Inspector, LLC be appointed
as the Charlton Building Inspector for the enforcement of the Uniform Fire
Prevention and Building Code of the State of New York to serve at the pleasure
of the Town Board.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.42
A Resolution to Appoint Town Health Officer
BE
IT RESOLVED that DR. DAVID PHELPS be and hereby is re-appointed Town Health
Officer to serve at the pleasure of the Board at a fee of $150.00 per year.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION
NO.43
A Resolution Appointing a Town Engineer and a
Water District Engineer
BE
IT RESOLVED that Environmental Design Partnership be appointed the Town and
Water District Engineer to serve at the pleasure of the Town Board.
|
Moved
by
|
Councilman Verola
|
Voting:
|
Councilman
Gardner
|
Aye
|
|
|
|
|
|
Councilman
Lippiello
|
Aye
|
|
|
Seconded
by
|
Councilman Gardner
|
|
Councilman
Salisbury
|
Aye
|
|
|
|
|
|
Councilman
Verola
|
Aye
|
|
|
|
|
|
Supervisor
Grattidge
|
Aye
|
|
RESOLUTION NO.44
A Resolution for contracted services to be given to
the Charlton Food Pantry and Galway Senior Trip Fund and Charlton Senior
Citizens
BE IT RESOLVED that the Town of Charlton will contract
for services, $1,800.00 Dollars to the Charlton Food Pantry, $150.00 Dollars to
the Galway Senior Citizen Trip Fund and $2,000.00 to the Charlton Senior Citizens.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.45
A
Resolution to Contract Clerical Work to Certain Boards and Committees
BE IT RESOLVED that KIMBERLY CARON
be appointed to provide Clerical services to the Town of Charlton’s Planning
Board and the Assessment Review Board to serve at the pleasure of the Town
Board at a rate of compensation of $11.40 per an hour.
BE IT RESOLVED that the KIMBERLY
CARON be appointed to provide Clerical services to the Town of Charlton’s
Zoning Board of Appeals and upon request of the Town Board to serve at the
pleasure of the Town Board at a rate of compensation of $11.40 per an hour.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
Banking
RESOLUTION NO.46
Resolution
Designating Certain Banks as Depositories for Town Funds-Year 2008
BE IT RESOLVED that the Ballston Spa
National Bank, Ballston Spa, New York, hereby is designated as the official
depository for all checking accounts and general reserve of the Supervisor, the
Tax Collector, Justice Bascom, and Justice Ketchum.
BE IT RESOLVED that First Niagara
Bank, Glenville, New York is hereby designated as the official depository for
the Town Clerk.
BE IT FURTHER RESOLVED that the Ballston Spa
National Bank, Ballston Spa, New York, hereby is designated as the official
depository for the Charlton Water District #1 and #2 Accounts and a Repair
Account Reserve for Charlton Water District #1.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.47
Resolution
Authorizing Time Deposits
BE IT RESOLVED that the Supervisor
hereby is authorized to deposit up to four
Million
($4,000,000.00) Dollars of Town funds including but not limited to General,
Highway, and Water District #1 fund in time deposits during the Year 2008. Said funds may be combined at the discretion
of the Supervisor in order to obtain increased interest rates and the
Supervisor shall keep a record of all deposits and interest earned and a list
of securities.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.48
A Resolution Establishing a Cash Management and
Investment Policy
The
objectives of the Investment Policy of the Town of Charlton are to minimize
risk; to insure that investments mature when cash is required to finance
operations; and to insure a competitive rate of return. In accordance with this policy, the supervisor
is hereby authorized to invest all funds including proceeds of obligations and
reserve funds in:
(a) Certificate of deposit issued by a
commercial bank or trust company authorized to do business in New York State;
(b) Time Deposit Accounts in a commercial bank
or trust company authorized to do business in New York State;
All
other local government officials receiving money in their official capacity
must deposit such funds in negotiable order of withdrawal accounts.
All
investments made pursuant to this policy shall comply with the following
conditions:
1.
Collateral
Certificates
of deposit shall be fully secured by insurance of FDIC or by obligations of New
York State, or obligations of the United States, or obligations of Federal
Agencies, the principal interest of which are guaranteed by the U.S. or
obligations of New York State local government. Collateral shall be delivered to the Town of Charlton or a
custodial bank to the account of the Town of Charlton or to a Federal Reserve
Bank. The market value of collateral
supplied by any bank shall at all times equal or exceed the total principal
amount of certificates of deposit and time savings deposits held by the bank
less applicable FDIC coverage. The bank
selling the investment shall provide a list of collateral with the Town of
Charlton and report all changes in that list.
2. Written
contracts shall be required for the purchase of all certificates of deposits.
The
supervisor shall review the annual reports of all banks holding town funds to
determine satisfactory financial strength.
The
supervisor shall authorize investments on behalf of the Town of Charlton. All investment agreements shall be confirmed
in writing.
The
supervisor may make a quarterly survey of CD rates in at least two area banks.
The
supervisor’s annual financial report shall include an annual investment report.
This
guideline shall be reviewed annually by the Town Board at its organizational
meeting or as soon thereafter as is reasonably practicable.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION
NO.49
Resolution
to establish a Petty Cash Fund for Certain Town Officials - Year 2008
BE IT RESOLVED that the Tax
Collector be authorized a Petty Cash Fund in the sum of One Hundred ($100.00)
Dollars to be utilized by her as provided by law in the performance of the
duties of the Office of Collector and to be returned to the Supervisor prior to
making her returns of unpaid taxes to the County Treasurer, and
BE IT FURTHER RESOLVED that the Town
Clerk be authorized a Petty Cash Fund in the sum of Six Hundred ($600.00)
Dollars ($500.00) is a cushion to checking account & $100.00 petty cash at
Town Hall) to be utilized by her as provided by law in the performance of the
duties of Town Clerk.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
|
|
|
|
|
|
|
|
RESOLUTION NO.50
Resolution
Accepting the Bonds of Various Town Officials
BE IT RESOLVED that the Town Board
of the Town of Charlton approve and accept the undertakings of the below listed
Town Officials and employees in the indicated sums and that a copy thereof is
filed in the Saratoga County Clerk’s Office:
Supervisor $
300,000.00
Secretary
to the Supervisor
$ 300,000.00
Town
Clerk $ 90,000.00
Tax
Collector $ 300,000.00
All
other Town Employees Blanket @
$10,000.00
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.51
Resolution
Establishing Town Holiday for benefit eligible employees for 2008
Holidays
– Benefit eligible employees receive the following paid holidays.
|
News
Year’s Day – Jan. 1
|
Columbus
Day – Oct. 13
|
|
Martin
Luther King – Jan. 21
|
Election
Day – Nov. 4
|
|
President’s
Day – Feb. 18
|
Veterans
Day – Nov. 11
|
|
Good
Friday – April 4
|
Thanksgiving
Day – Nov. 27
|
|
Memorial
Day – May 26
|
Day
after Thanksgiving – Nov. 28
|
|
Fourth
of July
|
Christmas
Day – Dec. 25
|
|
Labor
Day – Sept. 1
|
Day
after Christmas – Dec. 26
|
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.52
Resolution
Establishing Salaries for Appointive and Elective Officials for the Town of
Charlton - Year 2008
Elective Officials
|
|
|
|
Supervisor
|
$ 8,455.00 year
|
Budget Officer-Supervisor
|
$ 1,456.00 year
|
|
|
|
|
Councilman
(4)
|
$ 4,773.00 year
|
|
|
Justice Bascom
|
$9,638.00 year
|
Justice Ketchum
|
$8,180.00 year
|
|
|
Town Clerk
|
$25,477.00 year
|
Registrar of Vital Statistics-Town Clerk
|
$831.00 year
|
Dog Clerk-Town Clerk
|
$354.00 year
|
|
|
Tax Collector
|
$4,810.00 year
|
|
|
|
|
|
Assessors
(3)
|
$ 6,000.00 year
|
|
|
Highway Superintendent
|
$46,500.00 year
|
|
|
|
Appointive
|
|
|
|
|
|
Secretary
to Supervisor
|
$38,924.00 year
|
|
|
|
|
|
|
|
|
|
|
Deputy
Town Clerk (3)
|
$11.40 hour
|
|
|
|
|
Deputy
Tax Collector
|
$1,775.00 year
|
|
|
|
|
|
|
|
Assessors
Clerk
|
$11.40 hour
|
|
|
|
|
Highway
Employees
|
$10.00 to $18.65 hour
|
|
|
|
|
|
|
|
Constable
–T. Parks
|
$9,863.00 year
|
|
Constables
– Almy, G. Parks, Schmidt
|
$8,464.00 year
|
|
Constables
– Angerosa
|
$535.00 year
|
|
|
|
|
Control
of Dogs
|
$6,205.00 year
|
|
|
|
|
Historian
|
$1,100.00 year
|
|
Deputy
Historian
|
$500.00 year
|
|
|
|
|
Zoning
Administrator
|
$8,471.00 year
|
|
Asst
Zoning Administrator
|
$4,100.00 year
|
|
|
|
|
Health
Officer
|
$150.00 year
|
|
|
|
|
Water
Superintendent – Water District #1
|
$20,472.00 year
|
|
Water
Superintendent – Water District #2
|
$855.00 year
|
|
|
|
|
Asst
Water Superintendent –District #1
|
$6,324.00 year
|
|
Asst
Water Superintendent – Water District #2
|
$227.00 year
|
|
|
|
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.53
Resolution Establishing Purchase and Receipt of
Goods, Materials and Services
It
shall be the policy of the Town to purchase goods, materials and services from
reliable vendors at the lowest cost to the town.
All
Departments, Boards, and Commissions budgeted to purchase goods, materials, and
services will adhere to the following procedures in connection with the
purchase and receipt of goods and services:
1. Major
Purchases and Contracting
Except where waived by the
General Municipal Law, all contracts for the purchase of
materials, supplies and equipment involving
expenditures of $10,000.00 or more; contracts for the accomplishment of public
works for more than $20,000.00 shall be let through advertised sealed bids in
accordance with the General Municipal Law.
2. Purchase
of other Materials, Goods, Equipment and Services
(a)
Purchase
of goods and materials involving expenditures of less than $300.00 which are
proper Town charges and covered by appropriations may be authorized by the
heads of Departments, Boards, and Commissions having budget appropriations
assigned to them. Claims will be
processed through normal channels and audited by the Town Board. When the balances in contractual and/or
equipment are reduced to $500.00 or less the effected department will be
notified and no purchases can be made without prior approval of the budget
officer.
(b)
Quotations from at least two and preferably three vendors must
be obtained for all Purchases over $300.00 for material, supplies and equipment
not purchased on State, County or Town contracts or bids. Quotations may be
obtained in writing or by telephone. In
the latter case the purchaser will enter the quotations listing: (i) Date of Quote, (ii) Items Quoted, (iii)
Vendor Name, (iv) Address and Phone number, (v) Prices Quoted, and (vi)
Successful vendor. The Purchase Order
will be subject to regular and periodic audit.
Written quotes will be kept on file.
(c) All purchases of greater
than $300.00 in value except, as noted below must be approved in advance by the
Town Board. Exceptions are purchases of
bulk operating material routinely delivered, such as fuel and heating Fuel,
bulk materials for highway projects, or repair parts.
(d) Qualified Town of Charlton vendors or goods, services, or
materials purchased by the Town must be given the opportunity to quote. This is not intended to eliminate vendors
outside Town boundaries.
(e) Except when directed by
the Town Board, no solicitation of written proposals or quotations shall be
required under the following circumstances:
1)
Acquisitions of professional services
2)
Emergencies
3)
Sole source situations
4)
Goods purchased from agencies for the blind or severely handicapped
5)
Goods purchased from correctional facilities
6)
Goods purchased from another governmental agency
7)
Goods purchased at auction
8)
Goods purchased for less than $300.00
9)
Public works contracts for less than $500.00
(f) Price quotations must be
F.O.B. Town Hall, Highway Department or Town job site. In those cases where the
Town must provide pickup services, these costs will be added to the price for evaluation
purposes using the following formula:
Pickup Truck = Total mileage x
$.50/mile plus driver/helper hourly rates x trip time
Large Truck = Total mileage x $1.50/mile plus personnel
time as above
(g)
Selection
of vendor will be made on the basis of lowest delivered price assuming the
vendor meets delivery and specification requirements.
(h) Qualified Town of
Charlton vendors will be awarded the order or contract in those cases where
delivered prices are equal and delivery dates are satisfactory on a competitive
basis.
(i) Spare or renewal parts
quotations should be obtained from the original equipment manufacturer/dealer
and from “after market” vendors of like parts in order to obtain the lowest
price.
(j)
Vouchers submitted to the supervisor for payment must be accompanied by the
vendor’s invoice where one
exists. The voucher will list each
detailed item received and will be signed in the “Department Approval” block by
the employee of the Town physically receiving the goods or services to verify
that the goods or services appearing on the invoice were in fact received. Alternately, the person actually receiving
the goods may sign off on the invoice or shipping document furnished by the
vendor. This must be attached to the
voucher. The voucher will further be countersigned by the head of the
responsible Department or Board involved too confirm receipt.
(k) The Supervisor may in
the case of any emergency situation and upon request of the department or
agency head involved waive all or part of Paragraph 2 of this policy to
authorize purchases necessary to protect the safety, health or general welfare
of the Town or residents. Each
emergency case must be documented and reported to the Town Board by the
Department at the next regular meeting of the Board.
(l)
This
policy shall be reviewed annually by the Town Board at its organizational
meeting or as soon thereafter as is reasonably practicable.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.54
Resolution
to Establish a Mileage Compensation Schedule
BE
IT RESOLVED that for the Year 2008 the rate of $ .50 per mile be established as
a mileage compensation for all Town and Water District officials to be paid to
them upon submission of a warrant therefore when it becomes necessary for them
to utilize their own conveyances in the performance of their duties.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
Aye
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
RESOLUTION NO.55 – Amended
A Resolution for the
Supervisor to utilize option coding
WHEREAS,
The Supervisor and the Town Board have determined that there is a need for
greater detail within the Town’s financial accounting and reporting systems,
and that said detail will enable the Town Board to make more informed
management decisions.
IT
IS THEREFOR RESOLVED that the Town Supervisor shall, for internal management
purposes, utilize option coding to achieve this purpose and that the Supervisor
shall administratively authorize transfers, as needed and issue memo of said
transfer, within this detail so long as the total for the basic object of
expenditure, as approved by the Board, is not exceeded.
|
Moved by
|
Councilman Verola
|
Voting:
|
Councilman Gardner
|
Aye
|
|
|
|
|
|
Councilman Lippiello
|
Aye
|
|
|
Seconded by
|
Councilman Gardner
|
|
Councilman Salisbury
|
No
|
|
|
|
|
|
Councilman Verola
|
Aye
|
|
|
|
|
|
Supervisor Grattidge
|
Aye
|
|
Respectfully Submitted,
Brenda Mills
Town Clerk
APPOINTMENTS
Deputy Supervisor
Robert Lippiello
Deputy Town Clerk
Christina Bublak
Secretary to the Supervisor
Kathy Hanley
Clerk to the Assessors
Mary Beth Frewin
Deputy Tax Collector
Lynn Christie
Town Historian
Laura Linder
Deputy Town Historian
Dorothy Mitchell
Financial Advisory Committee
Donald Schermerhorn
Keith Fitzgerald
Joel Landis
Clarence Linder
Clerk to the Planning Board
Susan York
Secretary to the Zoning Board of Appeals
Kimberly Caron
Secretary to the Zoning Ordinance Review Committee
Kimberly Caron
Secretary to the Planning Board
Kimberly Caron
TOWN
SUPERVISOR’S COMMITTEE APPOINTMENTS 2008
|
Pursuant to Section 63 of
Town Law, the Supervisor appoints the following committee:
|
|
|
|
SUPERVISOR GRATTIDGE:
|
|
Government:
Local, County, State, Federal
|
|
|
COUNCILMAN GARDNER:
|
|
Emergency Planning
|
|
911
|
|
Constables
|
|
Zoning Ordinance Review Committee
|
|
Zoning & ZBA
|
|
Highway
|
|
|
|
|
|
COUNCILMAN LIPPIELLO:
|
|
Water Districts
|
|
Library
|
|
Town Clerk
|
|
Parks/Veterans Board
|
|
Electronic Government and Technology Advisory
Board
|
|
Party in the Park
|
|
Records Advisory Board
|
|
|
COUNCILMAN SALISBURY:
|
|
Assessors
|
|
Assessment Review Board
|
|
ECC
|
|
Youth
|
|
Tax Collector
|
|
Financial Advisory Committee
|
|
|
|
|
|
COUNCILMAN VEROLA:
|
|
Planning Board
|
|
Agricultural Task Force
|
|
Town Board Newsletter
|
|
Animal Control
|
|
Justices
|
|
Historic District
|
|
Historian
|
|
Party in the Park
|
|
|
|
|
*** Supervisor Ex-Officio on
all committees