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Town of Charlton Saratoga County Town Board Meeting
7:30 pm
November 10, 2008
The Regular meeting of the Town Board of Charlton was held at Charlton Town Hall. The meeting was called to order by Supervisor Grattidge at 7:30 pm.
Present: Councilman Lippiello, Councilman Gardner, Councilman Salisbury, Councilman Verola, Supervisor Grattidge, Town Clerk Brenda Mills, Town Attorney Robert VanVranken
Supervisor Grattidge lead the pledge of Allegiance.
APPROVAL OF MINUTES
A motion was made by Councilman Lippiello and seconded by Councilman Salisbury, to accept the meeting minutes of the Town Board Meeting held on October 14, 2008.
Councilman Verola asked that a clarification be made to her report in the October 14th minutes. She stated that the Judges were not dissatisfied with the candidate that was previously interviewed. Their desire was to interview more applicants before a decision was made.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Salisbury and seconded by Councilman Verola, to accept the meeting minutes of the Town Board Agenda Meeting held on October 27, 2008.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
ABSTRACT OF CLAIMS
A motion was made by Councilman Verola and seconded by Councilman Gardner to accept General Fund Claims No. 1773-1811 in the amount of $150,147.10 as set forth in the abstract No.121.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
TOWN CLERKS REPORT
Town Clerk Brenda Mills reported taking in $632.50 for the month of October 2008. $107.46 was disbursed to the Supervisor and $525.04 was disbursed to other Governmental agencies.
A motion made by Councilman Verola seconded by Councilman Lippiello to accept the Town Clerks report.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
Supervisor Grattidge gave the Town Board members copies of internal transfers that need to be made. Supervisor Grattidge stated that a memo was received from the Highway Superintendent stating that more money was needed to pay the bills for this month. One of the internal transfers was to fund this request, and should be able to be made from other Highway accounts without going into the Contingency Fund.
SUPERVISOR’S REPORT
For the month of October I attended 6 Town meetings and 7 County meetings. Some of the highlights of the month:
-Attended numerous meetings concerning The New Town Hall Project -Took a 2 day tour with American Farmland Trust studying the future of farming in NYS -Held 2 budget workshops and a Public Hearing on the 2009 Town budget -Attended a fundraiser for the Saratoga County Animal Shelter -I was a presenter at the NYS Planning Conference in Saratoga Springs on the Charlton Farmland Protection Plan -Attended the Annual meeting of the Saratoga County Farm Bureau -Attended the annual installation of officers of the Ballston Lake Ambulance Corp. -Attended the annual meeting of Cornell Cooperative Extension
October Expenditures and Revenue:
WEB SITE ACTIVITY
The overall number of visits to the Town of Charlton Web Site during the month of October was: Entire site; 79,640 Average per day; 2,569 Page views; 43,756 Average per day; 1,411.
ANNOUNCEMENTS
Supervisor Grattidge announced that the Town offices will be closed on November 11, 2008 in observance of Veterans’ Day, as well as November 27 and 28, 2008 for the Thanksgiving holiday.
Supervisor Grattidge said that there will be the Saratoga County Planning & Zoning Conference will be held January 28, 2009 and will include legislative sessions. He encouraged Board members who are interested to attend.
COMMUNICATIONS
Supervisor Grattidge said that the Town has received a letter from Lenz Hardware stating that he did not agree with his last application of payment. There was some disagreement with the architect with what was done. His letter is to inform the Town Board of his displeasure.
Supervisor Grattidge said that a letter was received from Attorney Paul Pelagalli correcting the name on the application of MHP Properties. Mr. Pelagalli filed the original applications as MPH Properties, LLC, however the correct name is MHP Properties, LLC.
Supervisor Grattidge said that the Saratoga County Youth Bureau sent a letter stating that funding for the 2009 Burnt Hills Youth Recreation program has been cut by 6%.
Supervisor Grattidge stated that he received a communication from the Storm Water Coordinator from the County. The County is funding a sizeable amount of his salary to keep him as the Coordinator for the County and they are asking the participating Municipalities to fund the balance of his salary. In return, he will do our Annual Report and provide services that the Town Engineer was paid to do. This should save the Town money.
DEPARTMENT & COMMITTEE REPORTS
PLANNING BOARD – Councilman Verola said the Planning Board met on October 20, 2008 and reviewed one lot line change, one 2-lot subdivision application, conducted one preliminary application conference. The Heflin-Durst application remains on hold.
HIGHWAY – Superintendent Mike Emerich submitted the following report: General Operations Plowed snow west of Rt 147, Chipped brush town wide, Unplug culverts where we have beaver problems, Patch pot holes, trim trees and brush around signs, sweep Peaceable St and Tucker Side, working on sanders, painting Sanders, working on trucks getting ready for winter, received first delivery of salt, cutting brush on road sides with arm mower. Equipment Repair NYSI done on truck’s # 12, #15. Remove Dump box from truck 16 replace floor and repair headboard, misc. holes in box sides. Replace lower rails and floor in truck 15’s sander Miscellaneous Items Picked up new welder and plasma cutter. Haul 1 load of sand to gazebo for water line repair.
ZONING – Councilman Gardner reported that the Zoning Department issued 8 Building Permits for $1,802., collected 5 Zoning Fees for $360. for a total of $2162. Seven CO’s were issued.
ANIMAL CONTROL - Lee Bramer reported that he has had one dog complaint call, 2 calls on loose dogs, one call regarding a stray cat bite that has resulted in a person needing rabies treatment. He has also received a complaint of chickens in the road. He has also received a call regarding a dog eating a neighbor’s chickens. At this point he has been unable to capture the dog
WATER – Councilman Lippiello reported that the Town Board met with Travis Mitchell of EDP to discuss ways of solving a pressure problem when the tank is shut down for repairs.
CONSTABLES - Councilman Gardner reported that the Constables had 26 patrols, 6 complaints, 11 911 calls, 1 EID call, responded to 3 accidents, 2 EMT calls and issued 22 tickets.
JUSTICE – Judge Ketchum stated that he has upgraded to electronic transmission of this monthly report. Once he verifies that Judge Bascom has done the same, they will be able to implement the invoice billing system for the Town. The benefit to the Town is that the Town will be able to make and keep interest on the money that is revenue to the Town.
MOTIONS, RESOLUTIONS, PROCLAMATIONS
Supervisor Grattidge asked if there were any requests to amend the budget before a vote was taken on the final budget. Councilman Salisbury requested that an additional $8,000 be added to the Personnel Line, #A-1430.4, and stated that they had budgeted $2,500, which did not include money for a Wage/Job Description Review. Councilman Verola stated that she did not have a problem putting the additional money in the budget, as long as they are not obligated to spend it, if later on, it is decided that they do not want to do the review. Councilman Lippiello stated that this is a tough budget year, and $10,000 is a large amount of money to be spent. He feels that the Town would be better served by doing just parts of the review at different times. Councilman Gardner feels that it is important to the Town to have the review done and wants the money to be available to use.
A motion was made by Councilman Salisbury and seconded by Councilman Gardner that RESOLUTION #107 - A RESOLUTION AUTHORIZING AN AMENDMENT TO THE 2009 TOWN BUDGET FOR THE PURPOSE OF PERSONNEL WAGE REVIEW AND JOB DESCRIPTIONS be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Nay, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Lippiello and seconded by Councilman Salisbury that RESOLUTION #103 - A RESOLUTION AUTHORIZING THE TOWN SUPERVISOR TO EXECUTE A LEASE AGREEMENT WITH THE NEW YORK STATE POLICE FOR PURPOSES OF PROVIDING A NEW YORK STATE POLICE SATELLITE OFFICE be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola and seconded by Councilman Gardner that RESOLUTION #104- A RESOLUTION REQUESTING DISTRIBUTION FOR THE TOWN OF CHARLTON’S SHARE OF THE SARATOGA COUNTY 2008 SALES TAX REVENUE BE DISTRIBUTED IN CASH be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola and seconded by Councilman Gardner that RESOLUTION #105 – A RESOLUTION AUTHORIZING AN AMENDMENT BY THE TOWN BOARD OF THE TOWN OF CHARLTON TO THE 2009 TOWN BUDGET be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola and seconded by Councilman Gardner that RESOLUTION #106- A RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF THE TOWN OF CHARLTON OF THE 2009 TOWN BUDGET be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola and seconded by Councilman Lippiello that RESOLUTION #108 - A RESOLUTION AUTHORIZING EDP TO PUT OUT REQUEST FOR PROPOSAL FOR THE CHARLTON WATER DISTRICT be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
COUNCILMAN REPORTS
Councilman Lippiello offered congratulations to Ron Wharton and Brenda Mills for their recent re-election wins.
Councilman Verola thanked the Town Clerk for agreeing to take on additional responsibilities.
Councilman Gardner thanked the Town Clerk for agreeing to take on additional responsibilities and congratulated her on the recent election. He also thanked Supervisor Grattidge and his bookkeeper, Kathy Hanley for the Trial Balance Reconciliation Report that was prepared in October. He felt that it was very well done and is the kind of information that he was looking for. He feels comfortable with what is going on.
PRIVILEGE OF THE FLOOR
Terry Ostrander asked if the Town has ever looked into getting Health Insurance by joining with neighboring Towns. He felt that possibly the Town could get better rates if the group was larger. Supervisor Grattidge said that this is something that could be looked into.
Marv Schorr thanked the Town Board that the 2009 Budget did not include a Town Tax or Highway Tax. He also stated in looking over the ballots in the recent election, the Town Clerk led the ballot in every district except for Assemblyman Tedisco.
A motion was made by Councilman Verola and seconded by Councilman Gardner to go into Executive Session to discuss a personnel issue.
The meeting adjourned at 8:20pm.
Respectfully submitted,
Brenda Mills Town Clerk
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