Town of Charlton

Saratoga County

Town Board Agenda Meeting

 

August 27, 2008

7:30 pm

 

 

The Agenda meeting of the Town Board of Charlton, Saratoga County, New York was held at the Charlton Town Hall and called to order by Supervisor Grattidge at 7.30 pm.

 

Present:  Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge, Town Clerk Brenda Mills, Town Attorney Bob VanVranken

 

Supervisor Grattidge announced that this meeting is to set the Agenda for the Regular Meeting of the Town Board on Monday, September 8, 2008.

 

APPROVAL OF ABSTRACT

 

A motion was made by Councilman Verola and seconded by Councilman Gardner to accept General Fund Claims No. 1591-1610 in the amount of $17,020.27 as set forth in the Abstract No.116.

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye     Approved

 

ANNOUNCEMENTS

 

Town Clerk Brenda Mills stated that she has received notification from NYS that the Town has been awarded a Records Management Improvement Fund grant in the amount of $9,323.   The grant provides money to hire a consultant to do a Needs Assessment Review of the Town’s electronic records processes.

 

 

COMMUNICATIONS

 

Supervisor Grattidge reviewed a letter from the Saratoga County Treasurer regarding the Sales Tax distribution.  We are running 7.62% higher than 2008.  We received $101,265 for the month.

 

Supervisor Grattidge stated that the Hazardous Waste Collection day was very successful.  We paid the Town of Milton just over $5,000 and we will apply for a grant from the State to be reimbursed 50% of the cost.

 

Supervisor Grattidge stated that Laura Linder, Historian has given him a copy of a proposed resolution that she would like the Board to approve at the next Board Meeting so it can be presented along with the Site Marker for Charlton Heights Elementary School’s 50^th anniversary.

 

Mike Emerich, Highway Superintendent stated that the Equipment Trailer that was previously approved to be purchased, is no longer available.  Bennett Equipment has a different trailer that would work but the new cost is $2,300.  This is still cheaper than all the other previous quotes that he received. 

 

A motion was made by Councilman Verola and seconded by Councilman Gardner to amend the previous authorization on 6/30/08 in the amount of $1,999 and increase the amount for the trailer to $2,300.

 

VOTE:  All Ayes, Zero Nays    CARRIED

 

Supervisor Grattidge asked for approval of the $1,207 transfer from the Contingency fund for the purchase of the computer for the Supervisor’s secretary. An outstanding credit from Hewlett Packard to the Town Clerk for $410 was used in the purchase and the $410 will be credited back to the Town Clerk’s account from the Contingency account.  $797 will be transferred into the Supervisor’s Equipment account # A-1220.2 and $410 will be transferred into the Town Clerk’s account  # A-1410.11

 

A motion was made by Councilman Lippiello and seconded by Councilman Verola that Resolution #96 – A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR PURCHASE OF COMPUTER AND MONITOR FOR THE OFFICE OF THE SUPERVISOR’S SECRETARY  be approved.

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

 

 

Supervisor Grattidge stated that this evening at the workshop, the Board spoke with Financial Advisor Jeanine Rodgers Caruso to discuss her providing financial advisory services  on the financing of the Phase 2 part of the New Town Hall construction.  She has estimated that it would take approximately 7 hours @ $120 per hour. 

 

A motion was made by Councilman Verola and seconded by Councilman Lippiello to retain the services of Jeanine Rodgers Caruso of Fiscal Advisors & Marketing Inc. as per the August 27, 2008 proposal.

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye     Approved

 

 

Supervisor Grattidge stated that we have received Draft #3 of the Park Rules and Regulations from the Parks Committee.  Supervisor Grattidge said that the Town did receive a letter from Stacy Clark asking that the Board reconsider allowing a limited amount of alcohol.   A discussion was held regarding whether or not the Town should allow alcoholic beverages in the parks.  Another question was discussed regarding allowing only Town Residents to reserve the parks.   Attorney VanVranken said for liability reasons, he would suggest that the Town prohibit alcohol.    Changes to the Draft #3 will need to be made.

 

Councilman Verola stated that the Office of Court Administration has a candidate for Court Clerk.  They would like the candidate to be interviewed in September.

 

Councilman Verola gave a reminder that the Newsletter article submission deadline is September 15, 2008.

 

Supervisor Grattidge asked for a motion to go into Executive Session to discuss litigation at the end of the meeting.

 

A motion was made by Councilman Verola and seconded by Councilman Gardner to enter into Executive Session.

 

VOTE:  All Ayes, Zero Nays       APPROVED 

 

The meeting adjourned at 8:05 pm and the Board went into Executive Session.

 

Respectfully submitted,

 

 

Brenda Mills