Town of Charlton

Saratoga County

Town Board Agenda Meeting

 

July 28, 2008

8:00 pm

 

 

The Agenda meeting of the Town Board of Charlton, Saratoga County, New York was held at the Charlton Town Hall and called to order by Supervisor Grattidge at 8.01 pm.

 

Present:  Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge, Deputy Town Clerk Penny Heritage, Town Attorney Bob VanVranken

 

Supervisor Grattidge announced that this meeting is to set the Agenda for the Regular Meeting of the Town Board on Monday, August 11, 2008.

 

APPROVAL OF ABSTRACT

 

A motion was made by Councilman Verola and seconded by Councilman Salisbury to accept General Fund Claims No. 1529-1553 in the amount of $49,514.76 as set forth in the Abstract No.114.

 

VOTE:  All Ayes, No Nays, APPROVED

 

ANNOUNCEMENTS

 

Monthly Sales Tax & Mortgage Tax reports

Supervisor Grattidge reviewed a letter from the Saratoga County Treasurer indicating sales tax revenue for July 2008 and mortgage tax revenue for June 2008 and comparisons of the same from 2007. A copy of the letter is on file in the Town Clerk’s Office.

 

NYS Office of Real Property Star Administrative Aid payment

      Supervisor Grattidge reviewed a schedule from the NYS Office of Real Property Services showing

distribution of 2008 STAR Administrative Aid for the Town of Charlton.  STAR Administrative Aid payment will be $1,060.46  A copy of the statement is on file in the Town Clerk’s Office.

 

Request for Historic Site Marker from Town Historian and authorize the purchase

Supervisor Grattidge relayed a request from Town Historian, Laura Linder, for the Town Board to authorize the purchase of an historic marker to commemorate the 50^th Anniversary of Charlton Heights Elementary School.  The marker will cost $895 plus $30 shipping; approximately $800 remains in the account budgeted for historic markers.

 

A motion was made by Councilman Lippiello and seconded by Councilman Verola authorizing the Town Historian to order the marker and for a transfer of funds to be made upon receipt of the invoice.

 

Vote:  All Ayes, No Nays.  APPROVED

     

Farmland Protection Focus group meeting 8-20-08 at Town hall: List of participants

Supervisor Grattidge announced a Farmland Protection Focus group meeting to be held on August 20, 2008 at 7:30 pm at Town Hall.  A list of potential group participants was developed at the July 23, 2008 meeting.  A copy of the potential participants list is on file in the Town Clerk’s Office. The group plans to schedule a public informational meeting in October or November.

  

Discuss Park Permit information

Councilman Lippiello and Parks Committee chair, George Eggleston, presented a DRAFT revision of Ordinance No.10, May 9, 1978 an Ordinance Establishing Rules and Regulations for Use of the Parks in the Town of Charlton and a DRAFT revision of the Application and Permit for Use of Town of Charlton Parks.  Much discussion ensued regarding the use of alcohol in the park, size of group required for permit, reservation of facilities by residents/non-residents, comparison to Malta and Milton’s local laws on park use, and fees imposed by other towns. The Parks Committee will again discuss considerations for the Ordinance and Application and return to the Town Board with recommendations and a final draft of each.

 

Discuss Web site procedures

Councilman Lippiello distributed a recommendation from the Electronic Government and Technology Advisor Board to establish an approval process for items to be posted on the Town Web Site.  This proposal is on file in the Town Clerk’s Office.  Supervisor Grattidge suggested that the Town’s Information Officer, Brenda Mills, be the person to screen items and forward to the webmaster for publishing.

 

Discuss Town Employee Handbook policy on medical benefits

Town Attorney Robert VanVranken reviewed Section 806 and Section 810 of the Town of Charlton Employee Handbook regarding Medical Insurance Buyout and Worker’s Compensation Benefits respectively. A personnel matter relating to these issues was tabled for discussion at an Executive Session at the end of this meeting. Supervisor Grattidge offered to pull two related resolutions for this evening’s meetings but will include them on the agenda for August Town Board Meeting.

 

Prepare resolution for Deceased Veteran Ceremony for August Meeting

Supervisor Grattidge announced that Saratoga County will honor Winston Laird, a deceased veteran from Charlton, at a ceremony in September. Information will be forwarded to draft a Resolution for the August Town Board Meeting.

 

Authorize the Town Architect to prepare the Phase 2 bid package for August Meeting

The Town Board will meet with the Town Architect before the next Town Board Meeting and will consider a resolution for the August meeting to authorize the Town Architect to prepare bids for Phase 2 of the New Town Hall Project.

 

MOTIONS, RESOLUTIONS, PROCLAMATIONS

 

A motion was made by Councilman Lippiello and seconded by Councilman Verola that Resolution #86 – A RESOLUTION AUTHORIZING THE PAYMENT TO COLLINS MECHANICAL, LLC FOR ADDITIONAL CHARGES RELATED TO PROVIDING PLUMBING SERVICES FOR THE NEW TOWN HALL be approved.

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

A motion was made by Councilman Verola and seconded by Councilman Gardner that Resolution #87 – TO  SET PUBLIC HEARING REGARDING THE ADOPTION OF A LOCAL LAW TO PROVIDE FOR A PARTIAL TAX EXEMPTION FOR REAL PROPERTY TAXES FOR REAL PROPERTY OWNED BY PERSONS WHO RENDERED MILITARY SERVICE TO THE UNITED STATES DURING THE COLD WAR PERIOD SEPTEMBER 2, 1945 - DECEMBER 26, 1991 be approved.

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

Additional item: Councilman Verola suggested that a newsletter committee be established to collect articles for the Town Board newsletters and create a mission statement for this town publication.  Councilman Verola will ask persons to serve on this committee.

 

There being no additional agenda items for consideration, a motion was made by Councilman Lippiello and seconded by Councilman Verola to enter into Executive Session to discuss a personnel issue.

 

The Board came out of Executive Session at 10:15pm.  No action was taken.

 

Respectfully Submitted,

 

 

Penny Heritage

Deputy Town Clerk