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Town of Charlton Saratoga County Town Board Meeting
7:30pm
February 11, 2008
The Regular meeting of the Town Board of Charlton was held at Charlton Town Hall. The meeting was called to order by Supervisor Grattidge at 7:30pm.
Present: Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge, Town Clerk Brenda Mills, Town Attorney Bob VanVranken.
Supervisor Grattidge lead the pledge of Allegiance.
APPROVAL OF MINUTES A motion was made by Councilman Lippiello and seconded by Councilman Verola, to accept the meeting minutes of the Town Board Organizational Meeting held on January 14, 2008.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola and seconded by Councilman Lippiello, to accept the meeting minutes of the Town Board Meeting held on January 14, 2008.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola and seconded by Councilman Gardner, to accept the meeting minutes of the Town Board Special Meeting held on January 24, 2008.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Abstained, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola and seconded by Councilman Gardner, to accept the meeting minutes of the Town Board Agenda Meeting held on January 28, 2008.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Abstained, Councilman Salisbury: Abstained, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
ABSTRACT OF CLAIMS
A motion made by Councilman Verola seconded by Councilman Lippiello to accept General Fund Claims No. 1086-1110 in the amount of $52,353.30 as set fourth in the abstract No.103.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
TOWN CLERKS REPORT
Town Clerk Brenda Mills reported taking in $285.75 for the month of January 2008. $203.58 was disbursed to the Supervisor and $82.17 to disbursing agencies.
A motion made by Councilman Verola seconded by Councilman Lippiello to accept the Town Clerks report as read.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
SUPERVISOR’S REPORT AND ANNOUNCEMENTS
January Expenditures and Revenue:
WEB SITE ACTIVITY
The overall number of visits to the Town of Charlton Web Site during the month of January was: Entire site; 158,976 Average per day; 5,128, Page views; 131,155, Average per day; 4,231
SUPERVISORS REPORT
Supervisors Report read by Supervisor Grattidge:
For the month of January I attended 4 Town meetings and 9 County meetings. Some of the highlights of the month: - Attended meetings concerning the New Town Hall Project - Attended the Installation of Officers for West Charlton Fire Department - Attended the two day 2008 NYSAC Legislative Conference in Albany - Attended the 2008 Saratoga County Planning & Zoning Conference
ANNOUNCEMENTS
Supervisor Grattidge announced that the Town Hall will be closed February 18, 2008 in observance of Presidents Day.
Supervisor Grattidge announced that He has assigned additional duties to the Town Clerk to help with internal financial controls. The Town Clerk has agreed to take over from the Bookkeeper the responsibility of receipting the incoming checks to the Town. The Town Clerk will prepare a daily journal of incoming funds. The Town Clerk will also retain copies of the Town’s Bank Statements. The Bank Statements and Receipt Journal will be audited monthly by Councilman Salisbury.
Supervisor Grattidge announced that the Charlton Seniors February 13th meeting has a new speaker scheduled. His name is Joe Parisi, a retired professor from Saint Rose, and he will talk about Capital Region Energy Forum.
Marv Schorr added that at the next Seniors meeting, February 27th at 10am, the guest speaker will be Rick Reynolds, the Town of Ballston Historian. He also said that the Seniors have scheduled Jim Schultz, Superintendent of Burnt Hills-Ballston Lake schools to speak at the Presbyterian Freehold Church on April 24th starting at 7:00pm. He will be discussing the upcoming school budget. The public is welcome.
The Historical Society meeting that was cancelled last week has been rescheduled to February 13th at 7:30. The topic will be the Civil War.
COMMUNICATIONS
Supervisor Grattidge stated that a lawsuit has been filed against the Town by Schmidt & Schmidt. The matter has been turned over to the Town Attorney and the Special Attorney to take whatever action needs to be done at this point. A copy of the lawsuit is on file in the Town Clerk’s office.
DEPARTMENT AND COMMITTEE REPORTS
The Constables report was read by Councilman Gardner. The Constables had 27 patrols, 4 complaints, 4 911 calls, issued 26 tickets and answered 2 accident calls. A copy of the report is on file in the Town Clerk’s office.
The Highway report was read by Councilman Gardner. Michael Emerich stated that they have been problems with beavers building dams in the culverts on Root Road and Sweetman Road. The Highway department has been busy cleaning out the dams and placing grates on the culverts. A copy of the report is on file in the Town Clerk’s office.
The Planning Board report was read by Councilman Verola. She stated that the Planning Board held a Public Hearing on January 21, 2008, and deliberated on one subdivision application and three lot line changes. A copy of the report is on file in the Town Clerk’s office.
The Zoning Department report was read by Councilman Gardner. No permits were issued, two CO/CUs were issued. A copy of the report is on file in the Town Clerk’s office.
Councilman Verola said that there was no report for Animal Control. Supervisor Grattidge stated that he has been informed that one raccoon that was killed in Charlton was rabid.
Marv Schorr gave the Environmental Conservation Committee report. Roadside clean-up and tree giveaway is scheduled for April 26, 2008. People that want to be involved in the Road side clean up should call Marv Schorr. The clean-up is from 8am to noon, and the tree giveaway will be from noon to 1:00pm.
Supervisor Grattidge has heard that a tentative date for the hazardous waste pickup day will be August 9th, 2008. He hopes to confirm this date prior to the issuance of the newsletter.
The Park Committee report was given by George Eggleston. He stated that he has the materials for the warming shelter repair.
Supervisor Grattidge stated that there was a meeting to plan the Party in the Park last week. They are planning the same type of entertainment and fireworks. The date for Party in the Park is May 31, 2008, and the Founders Day parade will be June 1, 2008. The 5k race will be the in the morning on May 31, 2008.
Councilman Lippiello stated that the E-Govt and Technology board wants to get the Park Permit updated and added to the Website so that residents can fill out the permit electronically. They are also going to ask each department to check the website and make sure that it is complete. They are talking about a photo contest to accumulate some new slides for the website.
Councilman Lippiello read the Water Report. He stated that John Morgan has the pits clean at the tower. He is going to have Pete O’Brien chip, clean and get the painting done of the new fixtures at the pump house. EDP is reviewing the fine points of the proposal for the shift over to variable speed pumps at the pump house.
Marv Schorr stated that the Zoning Ordinance Review Committee (ZORC) is having their first meeting on February 19th. They will be meeting on the 3rd Tuesday of each month at 7pm at Town Hall. He expects to get the recommendations for the changes that the previous committee worked on before the Comprehensive plan. The work from now on will be to bring Zoning Ordinance in compliance with the Comprehensive Plan. The work that was already done was on the existing zoning ordinance and all the recommendations that we worked on and decided on will be given to the Board as soon as possible.
Supervisor Grattidge stated that he thought we had a draft of a cell tower ordinance. It now resides at the Town Attorneys office, so he suggested that we send it to the ZORC Committee.
Councilman Verola stated that the deadline for submission for the newsletter is March 10. She would prefer that articles be sent to her by email or put in her mailbox.
MOTIONS, RESOLUTIONS, PROCLAMATIONS
A motion was made by Councilman Lippiello seconded by Councilman Verola that Resolution No.62 - A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR NEW PRINTER FOR TAX COLLECTOR be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Gardner that Resolution No.63 - A RESOLUTION AUTHORIZING THE SUPERVISOR TO SIGN A CHANGE ORDER TO THE NEW TOWN HALL EMERGENCY ENCLOSURE CONTRACT AWARDED TO ROSCH BROTHERS, INC. BY RESOLUTION NO. 135 AND DATED SEPTEMBER 24, 2007 be approved
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
AUTHORIZATION OF SUPERVISOR TO SIGN ANNUAL AGREEMENTS.
A motion was made by Councilman Lippiello and seconded by Councilman Verola to authorize an agreement with Helpco to purchase and install an HP Laser Jet printer for the Constables/Zoning Administrators office.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Gardner and seconded by Councilman Verola to authorize the signing of the Highway Agreement and authorize the expenditure of the highway funds. Additional details were added to the agreement regarding the CHIPS program.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola and seconded by Councilman Gardner to authorize the signing of the Annual Agreement with the Town of Ballston Library.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
COUNCILMAN REPORTS
Councilman Salisbury stated that he had no news to report this month.
Councilman Lippiello thanked the Highway Department for the good job that they have been doing keeping the roads clean.
Councilman Verola thanked the Town Clerk for agreeing to help with the new project for internal controls. She also thanked the Highway Department for the clean roads. She received a call today from a Town Justice inquiring about what the pay is for a Court Clerk. The issue of no court clerk needs to be resolved.
Councilman Gardner attended a meeting regarding the 2010 Census with Supervisor Grattidge and others. He has paperwork to start working on it. He has asked Howard Eskin to help to identify each dwelling in town. He attended a meeting with the Saratoga Public Health Special Needs group. He stated that he will be absent for the March Town Board and Agenda meetings.
DEPARTMENT REPORT
Laura Lindner arrived late and read the Town Historians Report. The Town of Malta is offering a 4 session training course for certified local government. She announced that the State now has a State Historian, Robert Weeble. He will serve as NYC Historian and Chief History Curator of the New York City Museum.
Laura Linder stated that the Records Advisory Board assisted with a grant proposal for $12,323 to obtain a consultant for a needs analysis of the towns technology needs.
Laura Linder stated that the Historic District Commission is getting busy resurveying the historic district. The intern is typing information about each property in the district. The County of Saratoga now has their Quadricentennial Committee. Dot Mitchell attended on behalf of Charlton.
Supervisor Grattidge stated that he attended a meeting of Explore 400. One idea that has been brought up is Explore Saratoga County. They would have towns submits tours.
Laura Linder stated that a Historic Site Markers book will be published this year.
Supervisor Grattidge stated that he has a grant application that is due in the next 30 days that he will give to the Historian if she is interested in applying for moneys to help cover the cost of publishing.
Privilege of the Floor
Jim Stanhart, a representative of Albany Carpenters Local Group 70, spoke regarding the New Town Hall project. He offered to assist the Town in obtaining Contractors to bid on projects. He said that concerns of bidders were the payments, whether or not they would be paid by the Bonding Company or the Town. He said that some contractors were not willing to work with the Town’s Architect, based on previous experience. He already has 2 contractors that are willing to bid on the project, and if it goes back out to bid he will help to find additional bidders. He offered his service to the town.
Next meeting will be the Agenda Meeting on February 25 at 7:30pm.
Meeting adjourned at 8:17pm.
Respectfully submitted,
Brenda Mills Town Clerk
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