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Town of Charlton Saratoga County Town Board November 12, 2007
7:30pm
The Regular meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30pm at the Charlton Town Hall, called to order by Supervisor Grattidge.
Present: Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge and Heather Scribner Town Clerk
Supervisor Grattidge lead the pledge of Allegiance. The meeting began by opening bids for Sand and Ice Control. Town Clerk Heather Scribner read the legal notice which was posted in the Daily Gazette, Town Bulletin Board and Website. The legal notice read: LEGAL NOTICE TOWN OF CHARLTON NOTICE TO BIDDERS
The Town of Charlton will be accepting sealed bids for ice control sand. Sand is to be screened sand for the purpose of ice control. Sand is to be screened through a 1/4 inch screen and not more than 25% passing No. 50 mesh. The period of the bid will run October 1, 2007 through May 1, 2008. Price is to be delivered priced and quoted by the ton. Delivery location is Charlton Highway Garage, 4008 Jockey Street, Charlton, New York. Delivery hours will be Monday through Friday from 7:00 A.M. to 3:30 P. M. Bids will be accepted at the Town Clerk’s Office, 784 Charlton Road, Charlton, New York 12019 until 1 P.M. on Wednesday, December 26, 2007 and will be opened at the Town Board Meeting on Wednesday, December 26th at 7:30 P.M. at the Charlton Town Hall, 784 Charlton Road, Charlton, New York. The Town has the right to reject any and all bids. Further information may be obtained by calling the Charlton Highway Department at 399-3425, 7 A.M. to 3:30 P.M. Monday through Friday.
Ronald Gavin Highway Superintendent
There were two bids received: One was from Carver, no bid form was submitted. Second was from Calahan Industries $6.25 FOB Delivered $10.60. The Highway Superintendent will review the bids.
APPROVAL OF MINUTES
A motion was made by Councilman Verola seconded by Councilman Gardner to accept the meeting minutes the Town Board Meeting held on October 9, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Gardner to accept the meeting minutes the Town Board Agenda Meeting held on October 29, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Gardner to accept the meeting minutes the Town Board Public Hearing MS4 Legislation held on October 29, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved A motion was made by Councilman Verola seconded by Councilman Gardner to accept the meeting minutes the Town Board Public Hearing 2008 Budget held on October 29, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Gardner to accept the meeting minutes the Town Board Special Meeting held on October 3, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Abstain, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Gardner to accept the meeting minutes the Town Board Special Meeting held on October 10, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Abstain, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Gardner to accept the meeting minutes the Town Board Special Meeting held on October 17, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Abstain, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
ABSTRACT OF CLAIMS
A motion made by Councilman Verola seconded by Councilman Gardner to authorize the Town Clerk to prepare abstract 121 voucher number 1839-1877 totaling $90,479.87 as audited by the Town Board.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Gardner to authorize the Town Clerk to prepare abstract 7710 voucher number 716 totaling $1,850.54 as audited by the Town Board.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
TOWN CLERK REPORT
The Town Board received the October Town Clerk report which was prepared by Heather Scribner. (See attachment 1)
A motion was made by Councilman Verola seconded by Councilman Lippiello accepting the Town Clerks report as received.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
SUPERVISOR’S REPORT AND ANNOUNCEMENTS
October Expenditures and Revenue: (a detailed report is filed with the Town Clerk)
WEB SITE ACTIVITY The overall number of visits to the Town of Charlton Web Site during the month of October is: Entire site; 34,391 Average per day; 1,109, Page views; 17,294.
SUPERVISORS REPORT Supervisors Report for November 12, 2007 Town Board Meeting
For the month of November I attended 5 Town meetings and 7 County meetings. Some of the highlights of the month: - Attended numerous meetings concerning the New Town Hall Project - The Town Board held three public budget workshops - Town Board held a Public Hearing on the 2008 Town Budget - Town Board held a Public Hearing on 2 Local Laws concerning Storm water Mgt. - Attended a local debate of candidates at the Ellms Tree Farm - Took a tour of the West Milton Navy Training Site - Attended a fundraiser for the Saratoga County Friends of the Animal Shelter - Attended the Ballston Lake Emergency Squad annual meeting - Attended a workshop for the Farmland Protection Grant program - Attended the CCE annual meeting - Attended a workshop on NYS wetlands - Attended the Farm Bureau annual meeting
SUPERVISORS ANNOUNCEMENTS
Supervisor Grattidge announced that the Town Hall would be closed Thanksgiving November 22nd and 23rd.
Supervisor Grattidge stated that the Town Board will hold a Special Meeting on November 14th at 7:30pm to interview for the Town Clerk position.
SUPSERVISORS COMMUNICATIONS:
Supervisor Grattidge received a letter from the Towns Financial
Consultant responding to the Technology Advisory Board’s Recommendation to the
Charlton Town Board. The letter read:
Supervisor Grattidge received a letter from a resident regarding
the Towns Newsletter. The letter read:
Supervisor Grattidge sent a letter to the Saratoga County
Commissioner of Public Works requesting pedestrian signage on roads. The letter read: Highway Foreman Mike Emerich stated that he would provide the cost of the signs at the next meeting.
DEPARTMENT & COMMITTEE REPORT
TOWN CLERK
The Town Clerk submitted a written report for October.
PLANNING BOARD Town of Charlton Planning Board Report to the Town Board November, 2007 submitted by Susan York - Clerk to the Planning Board 10/30/07
The Town of Charlton Planning Board last met on Monday, October 15, 2007 at Town Hall. There was deliberation on two subdivision applications, both of which were approved
1) Gutto (225-1-66.1) At the March 19th meeting, Carmen Gutto came before the Planning Board for a pre-application conference to discuss a 2 lot subdivision of Kathryne Gutto’s 54 acre parcel which borders Division Street and Route 67. The plan did not provide for adequate road frontage on Route 67 and Mr. Gutto was referred to the ZBA to apply for an area variance. The ZBA granted Mr. Gutto an area variance, at their April 10th meeting, which allows the existing driveway cut onto Division Street to be the only road frontage for the parcel to be created with the existing house. The Public Hearing was held July 16th and the two lot subdivision was granted at the October 15th meeting with resolution 2007-13. 2) Gracey/Van Guilder (237-1-21.1) . . . At the August meeting, Duane Rabideau of Van Guilder Associates came before the Planning Board to present an application for a 2 lot subdivision on Root Road which proposes to divide 14.53 acres owned by Kathryn Franze Gracey. The Public Hearing was held at the September 17th meeting and the two lot subdivision was granted at the October 15th meeting with resolution 2007-14. 3) Heflin/Durst (255-1-40.1,41, 43.1, 43.2, 43.3) . . . In June, 2005, Dean Durst came before the Planning Board to discuss his preliminary application for a 23 lot subdivision on Swaggertown Road. At the request of the applicant, the application was placed on hold in March, 2006 while issues regarding the extension of the water district were addressed as well as allowing time to prepare the detailed engineering required by the Planning Board. At the April 16th meeting, the new maps received on 04/09/2007 were distributed. The Engineering escrow account has been funded and deliberations resumed in September. There was no deliberation at the October 15th meeting.
ZONING
A report was submitted, a copy is available at the Town Clerks Office.
CONSTABLES
Councilman Gardner reported that during the month of October the Constables had 27 Patrols, 5 Complaints, 4 911 calls drove 1848 miles, issued 18 tickets, 0 accidents, 0 I.E.D. and 1 EMT calls/Fire District Assistance.
HIGHWAY
4008 Jockey St Charlton, New York (518)399-3425 Ronald Gavin Michael Emerich Highway Superintendent Highway Foreman
Highway Department Report for October 2007
General Operations
Chipped brush town wide Mow parks and cemeteries for the last time this year Unplug culverts were we have beaver problems Patch pot holes Trim trees and brush around signs Sweep Root Rd and Shadick Rd Working on sanders Painting plows Working on trucks getting ready for winter Received first delivery of salt Cutting brush on road sides with arm mower Fitting the old plows to new truck
Equipment Repair
NYSI done on truck’s # 4, #9 and #15 Replace seat in truck #14
Miscellaneous Items
Submitted,
Highway Foreman, Mike Emerich
WATER
Councilman Lippiello stated Water Superintendent John Morgan is working on the damage from lighting that was done to the electrical at the water tank.
HISTORIAN
Historian Laura Linder gave a report from the Historian’s Office and announced many events. Historian Linder announced that this year’s theme for the Founders Day Parade would be honoring Nurses. Historian Linder continues to work on Explore NY 100. Intern Amanda Lanne attended a conference on Preservation. Ms. Lanne gave a brief summary of the conference she attended. One of the workshops that she attended was New Life to Old Barns.
MOTIONS, RESOLUTIONS & PROCLAMATIONS
A motion was made by Councilman Verola seconded by Councilman Gardner that Resolution No. 146 RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF THE TOWN OF CHARLTON OF THE 2008 TOWN BUDGET be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Verola seconded by Councilman Salisbury that Resolution No. 147 A RESOLUTION ADOPTION BY THE TOWN BOARD OF THE TOWN OF CHALTON OF LOCAL LAW NO 2 OF 2007 be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Lippiello that Resolution No. 148 A RESOLUTION ADOPTION BY THE TOWN BOARD OF THE TOWN OF CHALTON OF LOCAL LAW NO 3 OF 2007 be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Lippiello seconded by Councilman Verola that Resolution No. 149A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR ANNUAL CONTRIBUTION FOR RETIREMENTbe approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
Councilman Lippiello thanked all veterans. He thanked Bob Killeen for the work he had put in for the General Election. Councilman Lippiello stated that there were approximately 723 voters throughout the town.
Councilman Verola also thanked the veterans. Councilman Verola distributed to the Town Board the Action Plan for the Town Justices. She asked that they all read it. Attorney VanVranken stated that it will also affect Attorneys.
Councilman Salisbury: nothing to add.
Councilman Gardner stated that he attended a meeting at the Saratoga County Public Health. They spoke on reaching out to identifying individuals that may need assistance in the event of an emergency. Councilman Gardner said Happy Thanksgiving to everyone. We have a lot to be thankful for.
Supervisor Grattidge stated that the Town Board would be working on the towns organizational resolutions December 12th at 7:30pm.
PRIVLAGE OF THE FLOOR
Resident Terry Ostrander read the
following letter:
Everyone was given a chance to speak who wished.
A motion was made by Councilman Verola seconded by Councilman Lippiello to enter into an executive session to discuss potential litigation regarding the New Town Hall Project.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
The Town Board reconvened from Executive Session, no action was taken.
Respectfully Submitted
Heather Scribner Charlton Town Clerk Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.146
November 12, 2007
A RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF THE TOWN OF CHARLTON OF THE 2008 TOWN BUDGET
WHEREAS, the Supervisor of the Town of Charlton, as Chief Fiscal Officer, in conjunction with the four other members of the Town Board are obligated to prepare and present to the residents of the Town of Charlton an annual budget, and
WHEREAS, the Supervisor and Town Board have reviewed all necessary data with respect to the preparation of a 2008 Town budget, including holding workshops, reviewing current staffing levels of Town employees, and holding a public hearing on October 29, 2007 for the review of the Board’s proposed budget, and
WHEREAS, attached to this resolution is a summary of the Town of Charlton budget for 2008, based on the final analysis and determination by the Town Board of all financial matters affecting the proposed budget.
NOW THEREFORE, BE IT RESOLVED that the Town Board of the Town of Charlton does hereby adopt a 2008 budget, a summary of which is attached to this resolution.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on November 12, 2007.
______________________________________ Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
Resolution No. 147
RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF THE TOWN OF CHARLTON OF LOCAL LAW NO. 2 of 2007.
WHEREAS, a resolution was duly adopted by the Town Board of the Town of Charlton on October 9, 2007 for a public hearing to be held by said Town Board on October 29, 2007 at Charlton Town Hall to hear all interested parties on a proposed Local Law entitled “Local Law for Stormwater Management and Erosion and Sediment Control” and having a further title of “A Local Law to Amend the Site Plan, Zoning, Subdivision and Erosion and Settlement Control Laws of the Town of Charlton”, and
WHEREAS, notice of said public hearing was duly advertised in The Daily Gazette, the official newspaper of said Town on October 16, 2007, and
WHEREAS, said public hearing was duly held on October 29, 2007 at 7:00 p.m. at Charlton Town Hall and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed Local Law, or any part thereof, and
WHEREAS, the Town Board of the Town of Charlton, after due deliberation, finds it in the best interest of said Town to adopt said Local Law as such has been considered, and which Local Law is attached hereto and made a part hereof as if more fully set forth herein.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Charlton hereby adopts said Local Law No. 2 of 2007 entitled “Local Law for Stormwater Management and Erosion and Sediment Control” and having a further title of “A Local Law to Amend the Site Plan, Zoning, Subdivision and Erosion and Settlement Control Laws of the Town of Charlton”, and be it
FURTHER RESOLVED, that the Town Clerk be and he hereby is directed to enter said Local Law in the minutes of this meeting and in the Local Law Book of the Town of Charlton and to give due notice of the adoption of said Local Law to the Secretary of the State of New York.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton November 12, 2007.
___________________________________ Heather Scribner, Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
Resolution No. 148
RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF THE TOWN OF CHARLTON OF LOCAL LAW NO. 3 of 2007.
WHEREAS, a resolution was duly adopted by the Town Board of the Town of Charlton on October 9, 2007 for a public hearing to be held by said Town Board on October 29, 2007 at Charlton Town Hall to hear all interested parties on a proposed Local Law entitled “Local Law to Prohibit Illicit Discharges, Activities and Connections to Municipal Separate Storm Sewer System(s)”, and
WHEREAS, notice of said public hearing was duly advertised in The Daily Gazette, the official newspaper of said Town on October 16, 2007, and
WHEREAS, said public hearing was duly held on October 29, 2007 at 7:00 p.m. at Charlton Town Hall and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed Local Law, or any part thereof, and
WHEREAS, the Town Board of the Town of Charlton, after due deliberation, finds it in the best interest of said Town to adopt said Local Law as such has been considered, and which Local Law is attached hereto and made a part hereof as if more fully set forth herein.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Charlton hereby adopts said Local Law No. 3 of 2007 entitled “Local Law to Prohibit Illicit Discharges, Activities and Connections to Municipal Separate Storm Sewer System(s)”, and be it
FURTHER RESOLVED, that the Town Clerk be and he hereby is directed to enter said Local Law in the minutes of this meeting and in the Local Law Book of the Town of Charlton and to give due notice of the adoption of said Local Law to the Secretary of the State of New York.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton November 12, 2007.
___________________________________ Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.149
November 12, 2007
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR ANNUAL CONTRIBUTION FOR RETIREMENT
WHEREAS, the Town Board received a memorandum on November 9, 2007 from the Secretary to the Supervisor, which is attached hereto requesting a transfer of funds in order to meet obligations to annual contribution for retirement.
NOW BE IT RESOLVED, that the Town Board hereby authorizes the transfer of the sum of $5026.00 from Town Account No. A-1990.4 - Contingency to Town Account No. A-9010.8 for $283.00 and Town Account No. DA-9010.8 for $4743.00. A transfer from Town Account No. F-9050.8 for $229.00 transferred to F-9010.8.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on November 12, 2007.
___________________________________ Heather Scribner, Town Clerk
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Supervisor Grattidge’s response was “No has
not been discussed”.
