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Town of Charlton Saratoga County Town Board October 9, 2007
7:30pm
The Regular meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30pm at the Charlton Town Hall, called to order by Supervisor Grattidge.
Present: Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge and Heather Scribner Town Clerk
Supervisor Grattidge lead the pledge of Allegiance.
APPROVAL OF MINUTES
A motion was made by Councilman Verola seconded by Councilman Lippiello to accept the meeting minutes the Town Board Meeting held on September 10, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Lippiello to accept the meeting minutes the Town Board Agenda Meeting held on September 24, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Lippiello to accept the meeting minutes the Town Board Special Meeting held on September 12, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Lippiello to accept the meeting minutes the Town Board Special Meeting held on September 5, 2007.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Abstain, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
ABSTRACT OF CLAIMS
A motion made by Councilman Verola seconded by Councilman Lippiello to authorize the Town Clerk to prepare abstract 119 voucher number 1761-1790 totaling $69,093.71 as audited by the Town Board.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
TOWN CLERK REPORT
The Town Board received the August Town Clerk report which was prepared by Heather Scribner. (See attachment 1)
A motion was made by Councilman Verola seconded by Councilman Gardner accepting the Town Clerks report as received.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
SUPERVISOR’S REPORT AND ANNOUNCEMENTS
September Expenditures and Revenue: (a detailed report is filed with the Town Clerk)
WEB SITE ACTIVITY The overall number of visits to the Town of Charlton Web Site during the month of September is: Entire site; 703,780 Average per day; 23,459, Page views; 677,624.
SUPERVISORS REPORT
Supervisors Report for October 9, 2007 Town Board Meeting
For the month of October I attended 5 Town meetings and 9 County meetings. Some of the highlights of the month: - Attended numerous meetings concerning the New Town Hall project delay in schedule - Met with the Towns Financial Consultant to prepare the 2008 tentative Budget - Helped with the Supervisors concert at SPAC - Attended the Harvest Dinner provided by Cornell Cooperative Extension
SUPERVISORS ANNOUNCEMENTS
Supervisor Grattidge announced the following:
Supervisor Grattidge attended a meeting at Saratoga County regarding the issuance of New York State Driver’s License to illegal aliens. The Saratoga County Board of Supervisors is in support of their County Clerk Marchione who is opposing the new policy and has petitioned the Governor to rescind his order.
A budget workshop meeting is scheduled for October 10th and 17th at 7:00pm.
Harmony Hall has scheduled a pie festival on October 14th from 1:00pm – 3:00pm.
An informational workshop on the Farmland Protection grant will be held on October 23rd at 6:30pm. A copy of the grant application is available at the Town Clerks Office.
Supervisor Grattidge stated that the Town Clerk Heather Scribner has posted notice of public hearings for the three fire districts regarding their 2008 proposed budgets. The meetings will be on October 16th at 7:00pm located at their prospected districts.
A presentation of town records was given by Town Clerk Heather Scribner. Ms. Scribner stated that the town is participating in NYS Archives month.
SUPSERVISORS COMMUNICATIONS:
Supervisor Grattidge received a letter from the CDTA bus transportation. The letter included an attached route schedule. All routes are within the Saratoga Springs City.
The town received notice from the Town of Bethlehem stating that the town could participate in an electronic recycling day. Supervisor Grattidge stated that the town wasn’t given enough notice to participate. There would have been fees involved and coupons to give out.
The town received a letter from DEC regarding Flood Map Modernization Program. Councilman Gardner attended a meeting at the county and gave input and reviewed the flood map where there would be potential flooding. Supervisor Grattidge stated that he would sign the attached notice, which indicates that the town has reviewed the map and is comfortable with the flood map areas as presented. Supervisor Grattidge asked the Saratoga County Emergency Coordinator to review the flood map. He was comfortable with the map.
Supervisor Grattidge received a letter from the Army Corp. of Engineers Water Shed Study of the Mohawk River Water Shed. The report is available at the Town Clerks Office.
DEPARTMENT & COMMITTEE REPORT
TOWN CLERK
The Town Clerk submitted a written report for September. Town Clerk Heather Scribner stated that the Town Clerks Office is looking for photos of residents pet dogs. The photos will be displayed in the Town Clerks Office. A reminder was made that all dogs’ owners are required to obtain a license for their dogs.
Town Clerk Heather Scribner thanked her deputies Tina Bublak and Sue York for all their time spent on preserving the towns Burial Permits. A lot of time was spent on ironing each permit as they were not in good condition.
PLANNING BOARD Town of Charlton Planning Board Report to the Town Board October, 2007 submitted by Susan York - Clerk to the Planning Board 10/03/07
The Town of Charlton Planning Board last met on Monday, September 17, 2007 at Town Hall. There was a Public Hearing, three subdivisions and one lot line change were discussed, and resolution 2007-12 was made to approve the Bliss/Van Guilder lot line change.
1) Gracey/Van Guilder (237-1-21.1) . . . At the August meeting, Duane Rabideau of Van Guilder Associates came before the Planning Board to present an application for a 2 lot subdivision on Root Road which proposes to divide 14.53 acres owned by Kathryn Franze Gracey. The Public Hearing was held at the September meeting and deliberation continues. 2) Gutto (225-1-66.1) At the March 19th meeting, Carmen Gutto came before the Planning Board for a pre-application conference to discuss a 2 lot subdivision of Kathryne Gutto’s 54 acre parcel which borders Division Street and Route 67. The plan did not provide for adequate road frontage on Route 67 and Mr. Gutto was referred to the ZBA to apply for an area variance. The ZBA granted Mr. Gutto an area variance, at their April 10th meeting, which allows the existing driveway cut onto Division Street to be the only road frontage for the parcel to be created with the existing house. The Public Hearing was held July 16th and deliberation continues. 3) Heflin/Durst (255-1-40.1,41, 43.1, 43.2, 43.3) . . . In June, 2005, Dean Durst came before the Planning Board to discuss his preliminary application for a 23 lot subdivision on Swaggertown Road. At the request of the applicant, the application was placed on hold in March, 2006 while issues regarding the extension of the water district were addressed as well as allowing time to prepare the detailed engineering required by the Planning Board. At the April 16th meeting, the new maps received on 04/09/2007 were distributed. The Engineering escrow account has been funded and deliberations resumed in September. 4) Bliss/Van Guilder (247-2-3) . .Phyllis Bliss came before the Planning Board in June for a pre-application conference for a proposed lot line change to add north side setback to her parcel, located on Stage Road, from land to be purchased from Gregory Tarte. Duane Rabideau of Van Guilder Associates prepared and presented the survey map and application at the September meeting, and the Planning Board granted the lot line change with resolution 2007-12.
ZONING
A report was submitted, a copy is available at the Town Clerks Office.
CONSTABLES
Councilman Gardner reported that during the month of August the Constables had 26 Patrols, 3 Complaints, 11 911 calls drove 1856 miles, issued 22 tickets, 0 accidents, 0 I.E.D. and 1 EMT calls/Fire District Assistance.
HIGHWAY
4008 Jockey St Charlton, New York (518)399-3425 Ronald Gavin Michael Emerich Highway Superintendent Highway Foreman
Highway Department Report for September 2007
General Operations
Patch holes around town on paved and dirt roads Mow and Trim parks Mow road sides Water flowers Haul Ice Control Sand Haul Stone Trim around Welcome to Charlton Signs Trim Trees and Brush around Road Signs Mow Cemeteries Pick up trash on Western Ave
Equipment Repair
Repair Exhaust on truck 14 and 16 Change knives on arm mower
Miscellaneous Items
Submitted,
Highway Foreman, Mike Emerich
In addition to the written report, Foreman Emerich stated the Highway Department has finished helping the Town of Malta with their paving through the Shared Highway Services in return for the use of their sweeper. Currently, the highway crew is helping the Town of Galway for a few days.
WATER
Councilman Lippiello stated Water Superintendant John Morgan is working on the damage from lighting that was done to the electrical at the water tank. Superintendant Morgan requested for a meeting with the Town Board to discuss several problems which have occurred over the years. Supervisor Grattidge stated that Superintendant Morgan is meeting tomorrow with the Town Board at a budget workshop. We can schedule a meeting from there.
PARK COMMITTEE
Chairman George Eggleston stated the Park Committee will be working with the Highway Department to reconstruct the warming shelter at Elmer Smith Park. The Park Committee is looking into working on the gazebo at Gideon Hawley Park.
HISTORIAN
Historian Laura Linder stated that her intern Amanda Lanne had helped put together a presentation picture tour of the Historic District.
Historian Linder received two books date from the 1800’s, School District #1 and School District #2 which have been donated to the town. Historian Linder stated the books are in excellent condition. Both fugitive documents were found at the Schenectady City Hall. Historian Linder stated that she would clean the books up before placing them with the towns other archives.
Historian Laura Linder announced the following events: September 16th Harmony Corners Fire Department BBQ October 3rd Historic District Commission Meeting Displaying photographs of homes in the Historic District along with guest speaker Julian Adams from the Office of Historic Preservation October 9th Archives Month for NYS Archives, Records Advisory Board displaying town records October 6th Harmony Corners Open House October 14th Harmony Corners Pie Festival November 14th Debra Herrin will give a presentation, history of the Alplaus
TECHNOLOGY ADVISORY BOARD
Chairman John Tasse presented the Town Board with a recommendation;
TAB Recommendation to the Charlton Town Board to Obtain a New Accounting System
The TAB strongly recommends that that the computers of the Town of Charlton should be migrated from the current accounting system to a new, modern and up-to-date system. The current system:
- Is old and outdated - Is cumbersome to use - Is not usable with VISTA, the latest Windows operating system – new Windows computers will all have VISTA as their operating system - Does not meet state municipal accounting requirements - Does not meet basic security principals for individual access to the system - Is reliant on specific platforms that are not always available to the Town Clerk - Will not function with a server - Is becoming “buggy” according to the Town Clerk and will likely need development work to correct the bugs - Does not display routine functionality for tax administration - Does not comply with general municipal accounting practices - Vulnerability depends on the continued good health of one person
The main advantage of the current system appears to be that it is perceived to be inexpensive compared with a new system, but there are hidden costs associated with its continued use, including significant numbers of hours spent resolving issues/problems.
For comparison purposes, the Williamson package would initially cost about $6,500, plus installation and training and the annual support contract is $1,200, which is only $200 more than the cost of the current system annual support. With the hidden costs previously mentioned, the current system annual costs are probably more.
The TAB would like permission to explore other systems. The TAB STRONGLY recommends that it be allowed to obtain quotes to implement the purchase and use of a new system, now. The TAB believes that the risks associated with the continued use of the current system make it imperative that this process be started ASAP. The development process for the 2008 Town budget is underway now, and while migration to a new system can be initiated at any time, it would be cleanest to implement it at the start of the new fiscal year. The current system and new system could be operated in parallel for some period of time until all bugs (if any) are out of the new system and users feel familiar enough with the new system to be comfortable with its use.
HISTORIC DISTRICT COMMISSION
Historian Laura Linder spoke on behalf of the Historic District Commission, the Commission members will be attending a conference, Preservation 360 in Saratoga Springs on October 19th -21st. Deputy Historian Mitchell and Intern Amanda Lange will be also attending.
MOTIONS, RESOLUTIONS & PROCLAMATIONS
A motion was made by Councilman Verola seconded by Councilman Gardner that Resolution No. 136 RESOLUTION ESTABLISHING A HALLOWEEN NIGHT CURFEW be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Gardner seconded by Councilman Verola that Resolution No. 137 A RESOLUTION SCHEDULING A PUBLIC HEARING ON A PROPOSED LOCAL LAW FOR STORMWATER MANAGEMENT, EROSION AND SEDIMENT CONTROL, AND APROPOSED LOCAL LAW TO PROHIBIT ILLICIT DISCHARGES, ACTIVITIES AND CONNECTIONS TO MUNICIPAL SEPARATE STORM WATER SYSTEMS be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Lippiello seconded by Councilman Verola that Resolution No. 138 A RESOLUTION ESTABLISHING OCTOBER 29, 2007 AS THE DATE FOR A PUBLIC HEARING CONCERNING THE TOWN OF CHARLTON ANNUAL BUDGET FOR 2008 be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Salisbury that Resolution No. 139 A RESOLUTION AUTHORIZING THE SUPERVISOR TO EXECUTE AGREEMENTS NECESSARY TO PROVIDE FIELD OFFICE FACILITIES AND PORTABLE TOILETS FOR THE NEW TOWN HALL WORK SITEbe approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Gardner seconded by Councilman Verola that Resolution No. 140 A RESOLUTION AUTHORIZING THE TOWN HIGHWAY SUPERINTENDENT TO PREPARE BID SPECIFICATIONS AND ADVERTISE FOR BIDS TO PROVIDE THE TOWN WITH ICE CONTROL SAND be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Gardner that Resolution No. 141 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR ADDITIONAL ATTORNEY FEES be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Lippiello that Resolution No. 142 A RESOLUTION AUTHORIZING THE TOWN ARCHITECT TO PREPARE BID SPECIFICATIONS FOR MOLD REMEDIATION TO THE NEW TOWN HALL be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Gardner authorizing the Town Clerk to make arrangements with General Code Publishing to scan the Town Board Meeting Minutes of 2006 at a cost not to exceed $400.00.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Gardner to search for and purchase a new municipal software to replace our current MAPS software, this motion is based on a recommendation from first our Finance Committee 2006 and now from our Technology Advisory Board tonight. This motion addresses concerns to frailty of the current system and its inability to work with Microsoft Vista operating system, given the fact that the system does not permit proper access controls and separation of duties. I strongly request the Town Board members to take the following action. That they again support the establishment of a subcommittee made up of the Finance Committee, Town Clerk, Technology Liaison, Selected members from each committee along with Town Supervisor, Town Bookkeeper and Town Clerk to search for and purchase a new municipal accounting software system, using funds in a contingency fund A-1990.4 for its purchase.
A discussion was held by the Town Board Members. Councilman Lippiello stated that he would like to see the documentation before making a discussion. Councilman Verola stated that at the time, when the Town Board met with Williamson Law, the software they were looking into was for the Town Clerk and Highway Department. I think it would be a good idea to look into new software programs. Supervisor Grattidge stated that he has no problem with looking into software programs. I think at this point, Councilman Gardner is asking for an authorization to spend the money. Councilman Verola stated that’s where she is confused. She believes we are trying to do too much in one resolution. Supervisor Grattidge stated that he would like to have enough time to review the Technology Boards report. The Supervisor oversees the system which handles the finances, before he can make a discussion he will need to understand what we are talking about. Supervisor Grattidge stated that the Town Board doesn’t need a resolution to look into software. After further discussion, a decision was made by Councilman Gardner to withdraw his motion based upon the Town Board members would like to review the information presented.
COUNCILMAN REPORTS
Councilman Verola stated that the Historic District Commission and Historical Society’s joint meeting was very successful. It was incredibly informative and well received by the town.
Councilman Lippiello stated that he also enjoyed the meeting held by Historic District Commission and Historical Society. The speaker was amazing. He thanked Councilman Verola for getting out the Town Board Newsletter.
Councilman Salisbury stated that this month he attended one of the Ballston Lake library meetings.
Councilman Gardner stated that he also attended the Historic District Commission and Historical Society’s meeting. It was excellent.
PRIVLAGE OF THE FLOOR
Mr. Tasse a resident asked, in reference tonight’s resolution transferring funds for legal fees, is the town currently being sued by Mr. Schmidt for the New Town Hall issues. Supervisor Grattidge stated no, at this time no legal actions that have taken place along those lines. Earlier in the year the town incurred additional legal expenses over the normal quarterly payments for work that had been done connected to the town hall. A transfer was needed tonight to get account back up. A suggestion by Councilman Verola was made for the Town Board to have a meeting explaining where the town is at with the New Town Hall Project. Supervisor Grattidge stated that a report was generated during the summer, a project neutral was brought into the job to evaluate the job. The report is available at the Town Clerks Office and on the web site. The report gave a road map leading up to declaring a default on the General Contractor. Currently the town is working with the bonding company where Mr. Schmidt had the bond with. The Town Board had to authorize an emergency contract to enclose the building to protect the building, to protect our assets. Supervisor Grattidge stated that the Town Board is waiting to hear from the bonding company which direction to go. Councilman Verola stated that if everything goes the way it is supposed to, the emergency repair cost will be covered by the bond.
Water Superintendent John Morgan stated he will be shutting the water off at the New Town Hall site to avoid broken pipes.
Ms Pepper a resident stated, talking about public communication, a lot of rumors are out there regarding the New Town Hall. The method of reading it on the web site doesn’t reach a large population. As far a communication, the Assessor’s office sign on door says 7:00pm – 9:00pm Tuesday night. We were told the reason why the Assessor is not here is because he couldn’t find a place to park. The person who was in the office left while the office was supposed to be open. This is how town residents are treated.
Everyone was given a chance to speak who wished.
A motion was made by Councilman Verola seconded by Councilman Gardner to enter into an executive session to discuss potential litigation regarding the New Town Hall Project.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
The Town Board reconvened from Executive Session at 9:30pm, no action was taken.
Respectfully Submitted
Heather Scribner Charlton Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.136
October 9, 2007
A RESOLUTION ESTABLISHING A HALLOWEEN NIGHT CURFEW
WHEREAS, the Town Board has determined that it is in the best interest of the residents of the Town of Charlton to establish a curfew for the evening of Halloween, in order to assure the health and safety of its residents.
NOW BE IT RESOLVED, that the Town Board hereby determines that a curfew shall be in effect commencing at 9:00 p.m. on Wednesday, October 31, 2007 and continue until 7:00 a.m. on Thursday, November 1, 2007, during which curfew period no child under the age of 18 years shall be anywhere other than the property or residential dwelling of such child’s parents, unless so accompanied by the child’s parent or guardian.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on October 9, 2007.
_________________________________ Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.137
October 9, 2007
A RESOLUTION SCHEDULING A PUBLIC HEARING ON A PROPOSED LOCAL LAW FOR STORMWATER MANAGEMENT, EROSION AND SEDIMENT CONTROL, AND A PROPOSED LOCAL LAW TO PROHIBIT ILLICIT DISCHARGES, ACTIVITIES AND CONNECTIONS TO MUNICIPAL SEPARATE STORM WATER SYSTEMS
WHEREAS, a local law entitled “Stormwater Management and Erosion & Sediment Control”, being proposed Local Law No. 2 of 2007, a copy of which is attached hereto, was introduced on April 30, 2007 by a member of the Town Board of the Town of Charlton, and
WHEREAS, a local law entitled “Local Law to Prohibit Illicit Discharges, Activities and Connections to Municipal Separate Storm Sewer System(s)”, being proposed Local Law No.3 of 2007, a copy of which is attached hereto, was introduced on April 30, 2007 by a member of the Town Board of the Town of Charlton, and
WHEREAS, the Town Board desires to hold a public hearing with respect to the adoption of said Local Laws.
NOW, THEREFORE, BE IT RESOLVED that a public hearing be held by the Town Board with respect to the adoption of the aforesaid Local Laws at 7:00 p.m. on October 29, 2007 at the Town Hall, Main Street, Charlton, New York, and it is further
RESOLVED, that the Town Clerk is hereby authorized and directed to cause public notice of said hearing to be given as provided by law, and to provide copies upon request of the proposed local laws in order to properly inform the residents of the Town of Charlton regarding their purpose and content.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on October 9, 2007.
________________________________ Heather Scribner Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO. 138
October 9, 2007
A RESOLUTION ESTABLISHING OCTOBER 29, 2007 AS THE DATE FOR A PUBLIC HEARING CONCERNING THE TOWN OF CHARLTON ANNUAL BUDGET FOR 2008
WHEREAS, under provisions of the New York State Town Law, the Town Board of the Town of Charlton is required to conduct a public hearing with respect to the consideration of the Town’s annual budget, and
WHEREAS, the Town Board hereby determines that the annual budget public hearing for the year 2007 shall be held at the Town Hall on Monday, October 29, 2007.
NOW BE IT RESOLVED, that the Town Board will meet at the Town Hall on October 29, 2007 at 7:10 p.m., at which time and place it shall consider comments from residents of the Town of Charlton concerning proposals with respect to the annual Town budget for the year 2008, and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby directed to prepare, post and publish the appropriate notices for such public hearing in accordance with Town Law.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on October 9, 2007. ___________________________________ Heather Scribner, Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO. 139
October 9, 2007
A RESOLUTION AUTHORIZING THE SUPERVISOR TO EXECUTE AGREEMENTS NECESSARY TO PROVIDE FIELD OFFICE FACILITIES AND PORTABLE TOILETS FOR THE NEW TOWN HALL WORK SITE
WHEREAS, the Town Board did by Resolution No. 135 and dated September 24, 2007, accept the recommendation of the Town Architect with respect to the New Town Hall emergency enclosure contract bid and did direct the Supervisor and the Town representatives to take whatever steps necessary to execute documentation with Rosch Brothers, Inc. to complete certain structural items with respect to the New Town Hall, and
WHEREAS, in order to provide necessary field office facilities and portable toilets for the emergency general contractor and the other New Town Hall prime contractors, the Town has received a quote from Quik Space for a field office facility necessary to meet the needs of contractors providing services to the New Town Hall, a copy of which Quik Space proposal is attached to this resolution, and
WHEREAS, the Town has also received a proposal from Charlton Septic Service to provide portable toilet facilities for the New Town Hall project at a cost of $100.00 per month.
NOW, THEREFORE, BE IT RESOLVED, that the Supervisor is hereby authorized to enter into any agreements necessary to accept the offer of Quik Space to provide portable office facilities at a rate of $210.00 per month for a six month period, together with delivery and pick up charges of $107.50 each and to further enter into any agreement necessary to accept the offer of Charlton Septic Service to provide portable toilet facilities at the rate of $100.00 per month.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on October 9, 2007.
___________________________________ Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO. 140
October 9, 2007
A RESOLUTION AUTHORIZING THE TOWN HIGHWAY SUPERINTENDENT TO PREPARE BID SPECIFICATIONS AND ADVERTISE FOR BIDS TO PROVIDE THE TOWN WITH ICE CONTROL SAND
WHEREAS, in order to meet its obligations to the residents of the Town of Charlton, the Town Highway Department needs to have available screened sand for the purpose of ice control, and
WHEREAS, the Town Highway Superintendent has the necessary expertise to prepare bid specifications in order to assure that the quantity and quality of ice control sand will be available to the Town Highway Department during the period October 1, 2007 - May 1, 2008 as may be needed to meet Town Highway Department obligations.
NOW BE IT RESOLVED, that the Town Highway Superintendent is hereby authorized to prepare bid specifications necessary to obtain ice control sand in sufficient quantity and of sufficient quality to meet the needs of the Town Highway Department for the period October 1, 2007 - May 1, 2008, and
BE IT FURTHER RESOLVED, that the Town Highway Superintendent is hereby authorized to advertise for sealed bids for such ice control sand, which bids shall be received by no later than 1:00 p.m. on Monday, November 12, 2007 and that such bids will be opened at 7:30 p.m. during the regularly scheduled meeting of the Town Board held on November 12, 2007.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on October 9, 2007.
___________________________________ Heather Scribner, Town Clerk
TOWN OF CHARLTON CHARLTON TOWN HALL 784 CHARLTON ROAD CHARLTON, NEW YORK 12019 PHONE (519) 384-0152 Ext. 201
October 9, 2007
SEALED BID PROPOSAL SPECIFIC SCREENED SAND FOR ICE CONTROL
Bid for screened sand for the purpose of ice control. Sand is to be screened through a ¼ inch screen and not more than 25% passing No. 50 mesh.
Period of bid is from October 1, 2007 through May 1, 2008. Price is to be delivered price and FOB price and quoted by the ton. Delivery location is Charlton Highway Garage, 4008 Jockey Street, Charlton, New York.
Bids will be received at the Town Hall until 1:00PM on November 12, 2007. Bids will be opened at 7:30PM at the Town Board Meeting that evening at the Town Hall, 784 Charlton Road, Charlton, New York.
The Town has the right to reject any and all bids.
Bid price per ton: FOB $ __________________
Delivered $ ______________
Name: __________________________
Address: ___________________________
___________________________________
___________________________________
Phone Number: ______________________
PLEASE NOTE ON ENVELOPE THAT SEALED BID IS ENCLOSED FOR SAND FOR HIGHWAY DEPARTMENT
NON-COLLUSIVE BIDDING CERTIFICATION Section 103-d of the General Municipal Law
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and, in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief:
The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;
Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor, and;
No attempt has been made or will be made or will be made by the bidder to induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restriction competition.
_____________________________ Signature
_____________________________ Title
_____________________________ Signature
_____________________________ Title LEGAL NOTICE TOWN OF CHARLTON NOTICE TO BIDDERS
The Town of Charlton will be accepting sealed bids for ice control sand. Sand is to be screened sand for the purpose of ice control. Sand is to be screened through a 1/4 inch screen and not more than 25% passing No. 50 mesh. The period of the bid will run October 1, 2007 through May 1, 2008. Price is to be delivered priced and quoted by the ton. Delivery location is Charlton Highway Garage, 4008 Jockey Street, Charlton, New York. Delivery hours will be Monday through Friday from 7:00 A.M. to 3:30 P. M. Bids will be accepted at the Town Clerk’s Office, 784 Charlton Road, Charlton, New York 12019 until 1 P.M. on Monday, November 12, 2007 and will be opened at the Town Board Meeting on Monday, November 12th at 7:30 P.M. at the Charlton Town Hall, 784 Charlton Road, Charlton, New York. The Town has the right to reject any and all bids. Further information may be obtained by calling the Charlton Highway Department at 399-3425, 7 A.M. to 3:30 P.M. Monday through Friday.
Ronald Gavin Highway Superintendent
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.141
October 9, 2007
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR ADDITIONAL ATTORNEY FEES
WHEREAS, the town established account A-1420.4 – Law Contractual which is used for Attorney services, in order to meet obligations of additional attorney services a transfer of funds is necessary.
NOW BE IT RESOLVED, that the Town Board hereby authorizes the transfer of the sum of $13,000.00 from Town Account No. A-1990.4 - Contingency to Town Account No. A-1420.4 - Law Contractual for additional engineering services.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on October 9, 2007. ___________________________________ Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.142
October 17, 2007
A RESOLUTION AUTHORIZING THE TOWN ARCHITECT TO PREPARE BID SPECIFICATIONS FOR MOLD REMEDIATION TO THE NEW TOWN HALL
WHEREAS, the Town did direct its professional advisors, including Architect Paul Vosburgh, Owners Representative Anthony Ward and Special Counsel Joel Howard to develop an emergency plan in order to preserve and protect the resources of the Town of Charlton and as authorized by the Town Board on September 12, 2007 in Resolution No. 132, and
WHEREAS, the Town Architect has prepared a Notice to Bidders, specifications and proposed AIA contract for mold remediation to the New Town Hall, and
WHEREAS, these documents have been distributed by the Architect to mold remediation companies, advising that bids should be received by 2:00 p.m. on Thursday, October 25, 2007 by delivery to the Town Clerk of the Town of Charlton, and
WHEREAS, the Town Board desires to also publicly notice this bid request by publication in the Daily Gazette, the Town designated newspaper, and which notification should be made as soon as is practicable.
NOW BE IT RESOLVED, that the Town Clerk is hereby requested to advertise for mold remediation bids in the Daily Gazette, with publication to be as soon as possible and with the bids to be received by no later than 2:00 p.m. on Thursday, October 25, 2007 by delivery to the Town Clerk of the Town of Charlton.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on October 17, 2007.
___________________________________ Heather Scribner, Town Clerk |
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