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Town of Charlton Saratoga County Town Board
Agenda Meeting
September 24, 2007
7:30pm
The Agenda meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30 pm at the Charlton Town Hall, called to order by Supervisor Grattidge.
Present: Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge and Town Attorney Robert VanVranken.
Supervisor Grattidge announced that this meeting is to set the Agenda for the Regular Meeting of the Town Board on Monday, October 9, 2007.
ABSTRACT OF CLAIMS
A motion was made by Councilman Verola seconded by Councilman Gardner authorizing the town clerk to prepare abstract 118 claims no. 1718-1760 totaling $51,594.19 as audited by the Town Board. Approved
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Lippiello authorizing the town clerk to prepare abstract 7709 claims no.708-715 totaling $2209.65 as audited by the Town Board. Approved
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
The following Town Board Meeting minutes will be approved at the October 9, 2007 meeting:
Town Board Special Meeting September 5, 2007 Town Board Regular Meeting September 10, 2007 Town Board Agenda Meeting September 24, 2007
A concert sponsored by the Saratoga County Board of Supervisors was held by the United States Army Field Band & Soldiers Chores. Supervisor Grattidge attended the concert. He said that the quality of the music was incredible.
Supervisor Grattidge announced that the grant application for Developing Agriculture Farmlands Protection Plan would be released on September 26th. A grant workshop is scheduled on October 23rd at 6:30pm at the Cornell Cooperative Extension Building in Ballston Spa.
Supervisor Grattidge stated that the Town Board received a report from the Zoning Department concerning property on Wait Road. The report indicated that violations were given. The property in now cleaned up. There will be continued inspections of the property by the Zoning Administrator. Supervisor Grattidge stated that there are still issues concerning a building permit for a building on the property.
The Town Board received a report from the Saratoga County regarding sales tax. Supervisor Grattidge stated that the sales tax is increasing. The revenues look a little better than the beginning of the year.
Supervisor Grattidge would verify to the Town Board whether the additional sales tax was received into the town.
The town received a notice from National Grid concerning the outdoor lighting inventory. Provided was a telephone number to notify National Grid is a light is out. Supervisor Grattidge would pass the information on to the Highway Department.
A reminder was made the Middle Class STAR Tax was sent out.
The Records Advisory Board will be displaying town records at the October 9th meeting. Town Clerk Heather Scribner stated that the Town Clerks Office is working on indexing the town’s deeds.
Supervisor Grattidge announced that the Historic Society and the Historic District Commission will hold a meeting October 3rd. A photo tour presentation will be given on the Homes in the Historic District.
The Town Clerk Heather Scribner sent a memo regarding Peddler Permits. She researched to see if the town has any local laws referencing Peddler Permits. None were found. Councilman Verola and Town Clerk Scribner will research whether or not the town should issue permits. Councilman Verola stated that the Town Board may decide not to issue permits.
Councilman Salisbury would continue to get in contact with Troy Banks regarding auditing the towns National Grid bills.
Town Clerk Heather Scribner is requesting the 2006 Town Board Meeting Minutes be scanned and indexed by General Code Publishing. Town Clerk Scribner stated the cost would be $350.00 along with approximately $50.00 for shipping the records out. She will provide further information to the Town Board.
Resolutions for the next Town Board Meeting are as follow:
Notice of Public Hearing on MS4 Local Legislation, October 29th Notice of Public Hearing for 2008 Budget, October 29th Halloween Curfew Authorization for electronic imaging of 2006 Town Board Meetings
Councilman Gardner stated that the on the October 9, 2007 Town Board meeting the Technology Board will be giving a presentation and recommendation regarding the towns accounting software.
Councilman Verola stated that she received a request from a resident for share the road signs to bicyclers. Supervisor Grattidge will ask the county as to what is available. Supervisor Grattidge stated that the signs could be place on town roads only.
COUNCILMAN REPORTS
RESOLUTIONS. MOTIONS, PROCLAMATIONS
A motion made by Councilman Verola seconded by Councilman Gardner that Resolution No. 133 A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AN AGREEMENT WITH MERITHEW, INC.TO PROVIDE A PRE-MAINTENANCE EVALUATION OF THE EXISTING TOWN WATER STORAGE TANK be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Salisbury that Resolution No. 134A RESOLUTION REJECTING THE PROPOSAL OF SELECTIVE INSURANCE COMPANY OF AMERICA TO HAVE SCHMIDT & SCHMIDT, INC. PERFORM EMERGENCY ENCLOSURE WORK FOR THE NEW TOWN HALL be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Salisbury that Resolution No. 135 A RESOLUTION AUTHORIZING THE AWARD OF THE NEW TOWN HALL EMERGENCY ENCLOSURE CONTRACT TO ROSCH BROTHERS, INC. be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
The meeting was adjourned at 8:00pm.
Respectfully Submitted,
Heather Scribner Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO. 133
September 24, 2007
A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AN AGREEMENT WITH MERITHEW, INC. TO PROVIDE A PRE-MAINTENANCE EVALUATION OF THE EXISTING TOWN WATER STORAGE TANK
WHEREAS, the Town Board of the Town of Charlton has been advised by the Town Water District Superintendent that it is necessary to perform certain services to the existing water storage tank, and in order to provide such services, it will be necessary to perform a pre-maintenance evaluation, and
WHEREAS, the Town has received a proposal from Merithew, Inc. to provide such pre-maintenance evaluation of the 150,000 gallon watersphere owned by the Town of Charlton, a copy of which proposal is attached to this resolution, and
WHEREAS, Merithew, Inc. has outlined its scope of services, time of performance, compensation and general terms and conditions, all of which are acceptable to the Town Board of the Town of Charlton and the cost for such services will be in the sum of $1,900.00.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Charlton hereby authorizes the Supervisor to enter into an agreement with Merithew, Inc. under the terms and conditions as set forth in the attached proposal.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton September 24, 2007.
Dated: September 24, 2007 ___________________________________ Heather Scribner, Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO. 134
September 24, 2007
A RESOLUTION REJECTING THE PROPOSAL OF SELECTIVE INSURANCE COMPANY OF AMERICA TO HAVE SCHMIDT & SCHMIDT, INC. PERFORM EMERGENCY ENCLOSURE WORK FOR THE NEW TOWN HALL
WHEREAS, the Town Board did on September 12, 2007, terminate the Agreement between the Town Board and Schmidt & Schmidt, Inc. as General Contractor with respect to the New Town Hall project, and
WHEREAS, the Town did direct its professional advisors, including Architect Vosburgh, Owners Representative Ward and Special Counsel Joel Howard to develop an emergency plan in order to preserve and protect the resources of the Town of Charlton, and
WHEREAS, in pursuance of such directive and in necessary communication with Selective Insurance Company of America, the Town has received from Selective Insurance Company Attorney Darryl Weissman, a letter dated September 21, 2007, regarding such emergency enclosure work and proposing that Schmidt & Schmidt, Inc. perform such emergency enclosure work under certain terms and conditions set forth in his communication, a copy of which is attached to this resolution, and
WHEREAS, the Town Board has considered this proposal and, in consultation with its representatives, determined that it is not in the best interest of the Town of Charlton to have Schmidt & Schmidt, Inc. perform any further services related to the New Town Hall.
NOW, THEREFORE, BE IT RESOLVED, that Attorney Joel Howard is hereby authorized to respond to the September 21, 2007 letter from Attorney Weissman indicating that it has no interest in having Schmidt & Schmidt, Inc. perform any further work with respect to the New Town Hall.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on September 24, 2007.
Dated: September 24, 2007 ___________________________________ Heather Scribner, Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO. 135
September 24, 2007
A RESOLUTION AUTHORIZING THE AWARD OF THE NEW TOWN HALL EMERGENCY ENCLOSURE CONTRACT TO ROSCH BROTHERS, INC.
WHEREAS, the Town Board did on September 12, 2007, terminate the Agreement between the Town Board and Schmidt & Schmidt, Inc. as General Contractor with respect to the New Town Hall project, and
WHEREAS, the Town did direct its professional advisors, including Architect Vosburgh, Owners Representative Ward and Special Counsel Joel Howard to develop an emergency plan in order to preserve and protect the resources of the Town of Charlton, and
WHEREAS, the Town representatives prepared the necessary documentation to receive bids for the emergency enclosure project of said New Town Hall, and
WHEREAS, the Town representatives have received two bids, one from Rosch Brothers, Inc. in the sum of $228,800.00 and a second from Zandri Construction, Inc. in the sum of $247,000.00, and
WHEREAS, the Town Architect has analyzed Schmidt & Schmidt, Inc.’s original estimate breakdown against the scope of work for the emergency enclosure project, which sum was in the amount of $184,700.00, which the Architect escalated at the rate of 12% due to the fact that the original bid from Schmidt & Schmidt, Inc. was taken one and one-half years ago, and further added 10% to the projected cost due to the schedule published in the notice for emergency enclosure project bids indicating a significantly rapid construction completion schedule, and
WHEREAS, based upon the foregoing analysis, the Town Architect has concluded that both of the bids received are reasonable and reflect market conditions at this time, and
WHEREAS, based on the bid information as provided, the Town Architect is recommending the acceptance of the New Town Hall emergency enclosure contract bid of Rosch Brothers, Inc. in the amount of $228,800.00.
NOW, THEREFORE, BE IT RESOLVED, that the Town Board does hereby accept the recommendation of the Town Architect with respect to the New Town Hall emergency enclosure contract bid and hereby directs the Supervisor and the Town representatives to take whatever steps are necessary to execute the appropriate documentation and to coordinate the completion of the emergency enclosure contract as soon as is practicable.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton September 24, 2007.
Dated: September 24, 2007 ___________________________________ Heather Scribner, Town Clerk
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