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Town of Charlton Saratoga County Town Board
Agenda Meeting May 29, 2007
7:30pm
The Agenda meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30 pm at the Charlton Town Hall, called to order by Supervisor Grattidge.
Present: Councilman Gardner, Councilman Lippiello, Councilman Verola, Supervisor Grattidge and Town Attorney Robert VanVranken.
Absent: Councilman Salisbury
Supervisor Grattidge announced that this meeting is to set the Agenda for the Regular Meeting of the Town Board on Monday, June 11, 2007.
A motion was made by Councilman Verola seconded by Councilman Gardner authorizing the town clerk to prepare abstract 110 claims no. 1395-1428 totaling $85,896.08 as audited by the Town Board. Approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
APPROVAL OF MINUTES
A motion was made by Councilman Gardner seconded by Councilman to accept the meeting minutes of the Public Hearing of the Stormwater Management on May 14, 2007.
Roll call vote: Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
Supervisor Grattidge stated that the Park Committee is working on proposing changes to the town Parks Rules and Regulations. Town Clerk Heather Scribner will type the changes into a draft form.
Supervisor Grattidge stated that the Town Board received a notification from the NYS Real Property that the tentative equalization rate for the town is at 70%. Councilman Gardner stated that he would contact the state and ask them how they came to this figure.
Councilman Gardner asked what the status was of the open Assessor seat. Supervisor Grattidge stated that Lewis Morris would be running for the Elected Assessor position. Supervisor Grattidge stated that the Town Board should wait until the petitions are complete before the town board appoints anyone to the vacancy.
Supervisor Grattidge announced that the CDTA will be providing transportation to locations throughout Saratoga, including, the downtown core, the Wilton Malls, Skidmore College, the Saratoga Race Course, the new YMCA and the Saratoga Springs Train Station. Buses will also travel to Ballston Spa and Schenectady.
Water Superintendent John Morgan stated that the water project was successful. There were minor issues but all went well. The fence at the Pump House still needs to be put up.
Water Superintendent John Morgan stated that he has been working on the water pipes located at the New Town Hall. A sample test of pressure has been done. Mr. Morgan stated that the contractor took photographs of the area. All is to his satisfaction.
Councilman Lippiello commented on the good job Water Superintendent John Morgan has done with the Water project. Councilman Lippiello stated that it was very difficult keeping water to the residents.
Supervisor Grattidge stated that the Town Board received information from the Saratoga County Board of Supervisors on the Final Environmental Impact Statement, Saratoga County Water Treatment and Transmission Facilities Project. The towns Environmental Conservation Commission would review the summary.
Supervisor Grattidge stated the Saratoga County Public Health has reported 5 cases of rabies within the town. An article was printed in the Burnt Hills Spot Light. Supervisor Grattidge stated that there is a list of rabies clinics for cats and dogs on the bulletin board of the Town Clerks Office.
Supervisor Grattidge stated that the town board received a complaint from residents concerned about Noise from Off-Road Recreational Vehicles. The towns Local Law no. of 1996 was read. Supervisor Grattidge said he would speak with Constable Tom Parks to discuss the situation.
Supervisor Grattidge stated the following resolutions would be on the Agenda at the June 11th Town Board meeting.
Reverse 9-1-1 Policy and Procedures Community Alert System. The system’s primary purpose is to be used to alert residents to an emergency situation and providing them with instructions or vital information. Supervisor Grattidge stated that it works through the phone system. Town Clerk Heather Scribner stated that the Galway School has a system similar that allows parents receive phone calls of school closings.
Explore NY 400 Hudson-Fulton-Champlain Qaudricentennial. Supervisor Grattidge stated that a resolution would be prepared for supporting the Explore NY 400.
Advertising for sale of a 1989 Dump Truck. Highway Foreman Mike Emerich stated that he would gather the information to place the town’s dump truck for bid.
Authorization to purchase lateral file shelves Town Clerk Heather Scribner stated that she would provide the Town Board with a quote.
Supervisor Grattidge announced that the Galway Public Library will hold an informational meeting regarding redistricting the Galway Library. The meeting is to be held on Monday, June 4th at 7:00pm at the West Charlton Fire House. Town Clerk Heather Scribner stated that she has posted a notice on the bulletin board.
Supervisor Grattidge received a packet from the grant award for a generator at the new town hall. Supervisor Grattidge stated that he would give a copy to the Town Attorney Robert VanVranken to review.
Historian Laura Linder stated her concerns that it is difficult to find a color guard to march in the Founders Day Parade. Supervisor Grattidge stated that he would contact the fire department to ask them.
Councilman Verola stated that she would like to know the status an applicant from the Planning Board to received reimbursement of an application fee from a subdivision. Supervisor Grattidge stated that the subdivision packet clearly states that application fees are non-refundable. Councilman Gardner stated that he would like to review the packet. Supervisor Grattidge stated that the last communication that he received was the Planning Board has written a letter to the applicant that they would like a formal request of refund. At this point the Planning Board has only received a verbal request.
Supervisor Grattidge stated that he receive correspondence from the town’s insurance company regarding litigations from Party in the Park 2006. The town attorney will review the letter.
Councilman Gardner stated that he is pleased with the rising of Sales Tax revenue that the town receives.
Councilman Gardner stated that he would like to move forward with adopting the Emergency Plan for the town. At this point all steps are moving forward.
Motions & Resolutions
A motion was made by Councilman Verola seconded by Councilman Gardner that Resolution No. 94 A RESOLUTION ESTABLISHING JUNE 11, 2007 AS THE DATE FOR A PUBLIC HEARING CONCERNING THE ADOPTION OF THE TOWN OF CHARLTON COMPREHENSIVE PLAN be approved.
Roll call vote: Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Lippiello seconded by Councilman Verola that Resolution No. 95 A RESOLUTION AUTHORIZING ASSESSORS TO RECEIVE A PAYROLL CHECK ON A MONTHLY BASIS be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Verola seconded by Councilman Lippiello that Resolution no. 96 A RESOLUTION AUTHORIZING THE ASSESSORS TO ATTEND CERTAIN TRAINING COURSES be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Verola seconded by Councilman Gardner that Resolution no. 97 A RESOLUTION AUTHORIZING INTERNATIONAL BUILT IN SYSTEM INC. SECURITY ALARM SYSTEM TO ADD AN ADDITIONAL CALL BUTTON TO THE SECURITY SYSTEM AT THE NEW TOWN HALLbe approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Gardner seconded by Councilman Lippiello that Resolution no. 98 A RESOLUTION TO ACCEPT THE PROPOSAL AS SUBMITTED BY HARDOLD R. CLUNE be approved.
Roll call vote: Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Lippiello seconded by Councilman Verola that Resolution no. 99 A RESOLUTION DENYING PRIME CONSTRACTOR SCHMIDT & SCHMIDT INC. CLAIM FOR TIME EXTENTION be approved.
Roll call vote: Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Lippiello seconded by Councilman Gardner to enter into an executive session to discuss the potential litigation of the Town Hall Project. The Town Board invited Attorney Robert VanVranken, Tony Ward, Owners Representative and Paul Vosburgh, Architect into the executive session.
The meeting was reconvened at 10:42pm. The Town Board passed resolutions no. 98 and 99.
Supervisor Grattidge adjourned the May 29, 2007 Town Board Meeting.
Respectfully Submitted,
Heather Scribner Charlton Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.94
May 29, 2007
A RESOLUTION ESTABLISHING JUNE 11, 2007 AS THE DATE FOR A PUBLIC HEARING CONCERNING THE ADOPTION OF THE TOWN OF CHARLTON COMPREHENSIVE PLAN
WHEREAS, the Town Law of the State of New York requires that each municipality within the State have in place a comprehensive plan with respect to the general use, enjoyment and potential development of its real property, and
WHEREAS, the Town Board appointed a Comprehensive Plan Steering Committee to consider the adoption of a Town of Charlton comprehensive plan that will meet the needs of the residents of the Town of Charlton with respect to the use, enjoyment and potential development of the Town’s real property resources, and
WHEREAS, the Comprehensive Plan Steering Committee submitted a draft comprehensive plan to the Town Board on March 26, 2007 which sets forth the Committee’s proposed language and recommendations regarding this matter, and
WHEREAS, the Town Board referred the proposed comprehensive plan to the Saratoga County Planning Board, which received the document on April 9, 2007, reviewed the document on April 19, 2007 and by letter dated April 24, 2007 advised the Town Clerk that the Planning Board approved the draft comprehensive plan, and
WHEREAS, the comprehensive plan of a municipality is considered a Type I action under the New York State Environmental Quality Review Act (hereafter SEQRA), and
WHEREAS, it is appropriate that the Town Board declare itself lead agency with respect to the SEQRA procedures and requirements, and
WHEREAS, in order to process the SEQRA requirements of the comprehensive plan as a Type I action, it will be necessary for the Town Board to complete a Full Environmental Assessment form, and
WHEREAS, it is also required that within 90 calendar days of the receipt by the Town Board of the proposed comprehensive plan, a public hearing be held with respect to the draft plan in order to provide a forum for public input with respect to this critical and important municipal document, and
WHEREAS, the proposed comprehensive plan is available at the Town of Charlton Town Clerk’s Office in the Town Hall for review.
NOW BE IT RESOLVED, that the Town Board hereby declares itself the lead agency with respect to the draft Town of Charlton Comprehensive Plan, which is a Type I action under SEQRA and which will require a Full Environmental Assessment, and
BE IT FURTHER RESOLVED, that the Town Board hereby determines that it will meet at the Town Hall on June 11, 2007 at 7:00 p.m., at which time and place it shall consider comments from residents of the Town of Charlton concerning the Town of Charlton Proposed Comprehensive Plan, and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby directed to prepare, post and publish the appropriate notices for such public hearing in accordance with Town Law.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on May 29, 2007.
___________________________________ Heather Scribner, Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.95
May 29, 2007
A RESOLUTION AUTHORIZING ASSESSORS TO RECEIVE A PAYROLL CHECK ON A MONTHLY BASIS
WHEREAS, the Town Board received a request from the Town Assessors Robert Cromie and Wesley Weaver to change the method of their payroll schedule from a quarterly basis to a monthly basis.
NOW BE IT RESOLVED, that the Town Board hereby accepts the request of the Town Assessors Robert Cromie and Wesley Weaver to change the payroll schedule to a monthly basis.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on May 29, 2007.
___________________________________ Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.96
May 29, 2007
A RESOLUTION AUTHORIZING ASSESSOR ROBERT CROMIE AND WESLEY WEAVER TO ATTEND CERTAIN TRAINING COURSES
WHEREAS, the Town Board received a request from the Town Assessors Robert Cromie and Wesley Weaver to attend certain training classes and,
BE IT RESOLVED, that the Town Board hereby authorizes the Town Assessor Robert Cromie to attend a RPS Course for the sum of $435.00 and Wesley Weaver to attend a Income Property Valuation Course for the sum of $445.00.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on May 29, 2007.
___________________________________ Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.97
May 29, 2007
A RESOLUTION AUTHORIZING INTERNATIONAL BUILT IN SYSTEM INC. SECURITY ALARM SYSTEM TO ADD AN ADDITIONAL CALL BUTTON TO THE SECURITY SYSTEM AT THE NEW TOWN HALL
WHEREAS, the Town Board reviewed the proposed security system from International Built in System Inc. Security Alarm for the New Town Project and,
WHEREAS, the Town Board determined it is necessary to include an additional call button to the Secretary to the Supervisors office to provide safety to the town’s employees.
NOW THEREFORE BE IT RESOLVED, that the Town Board hereby authorizes International Built in System Inc. to add an additional call button to the office of the Secretary to the Supervisor for the sum of $1879.00.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on May 29, 2007.
___________________________________ Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.98
May 29, 2007
A RESOLUTION TO ACCEPT THE PROPOSAL AS SUBMITTED BY HAROLD R. CLUNE INC.
RESOLVED, that the Town Board accepts the proposal submitted by Harold R. Clune Inc. (copy attached) for the installation and purchase of a125 KW Diesel Generator for the sum of $72,003.88 thousand dollars and,
IT IS FURTHER RESOLVED, that Architect J. Paul Vosburgh is hereby authorized by the Town Board to accept a change order of the contract with Harold R. Clune Inc. for the sum of $65,000.00 in order to effect the terms and conditions of the attached proposal.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on May 29, 2007.
___________________________________ Heather Scribner, Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.99
May 29, 2007
A RESOLUTION DENYING PRIME CONTRACTOR SCHMIDT & SCHMIDT INC. CLAIM FOR TIME EXTENTION
WHEREAS, J. Paul Vosburgh Architect, Architect for Town of Charlton New Town Hall Building Project received a request letter dated May 1, 2007 (copy attached) from Prime Contractor Schmidt & Schmidt Inc. for an extension of time due to the continuing delay and,
WHEREAS, by letter dated May 21, 2007 (copy attached) the Architect J. Paul Vosburgh has recommended to the Town Board that such appeal for claim for extension of time be denied.
NOW THEREFORE BE IT RESOLVED, that the Town Board accepts the recommendation of the Town Architect and hereby denies the claim of the Prime Contractor Schmidt & Schmidt Inc. for an extension of time.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on May 29, 2007.
___________________________________ Heather Scribner, Town Clerk
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