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Town of Charlton Saratoga County Town Board
Agenda Meeting April 30, 2007
7:30pm
The Agenda meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30 pm at the Charlton Town Hall, called to order by Supervisor Grattidge.
Present: Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge and Town Attorney Robert VanVranken.
Absent: Councilman Gardner
Supervisor Grattidge announced that this meeting is to set the Agenda for the Regular Meeting of the Town Board on Monday, May 14, 2007.
A motion was made by Councilman Verola seconded by Councilman Salisbury authorizing the town clerk to prepare abstract 108 claims no. 1303-1352 totaling $457,278.63 as audited by the Town Board. Approved
Roll call vote: Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
Motions & Resolutions
A motion was made by Councilman Verola seconded by Councilman Salisbury that Resolution No. 78 a resolution amending the Town of Charlton Budget for 2007 with respect to the receipt of funds received from a Local Government Improvement Fund Grant be approved.
Roll call vote: Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Lippiello seconded by Councilman Verola that Resolution No. 79 a resolution establishing May 14, 2007 as the Date for a Public Hearing concerning the acceptance of the Town of Charlton Storm Water Management Program 2006 Annual Report be approved.
A motion was made by Councilman Verola seconded by Councilman Salisbury that Resolution no. 80 a Resolution authorizing transfer of funds from the Town capital reserve fund to the Town capital Projects H fund be approved.
Roll call vote: Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Verola seconded by Councilman Lippiello that Resolution no. 81 a Resolution authorizing the Supervisor to sign an agreement with the Williamson Law Book Company for the maintenance of software to the Highway Superintendent and Town Clerk be approved.
Roll call vote: Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
A motion was made by Councilman Verola seconded by Councilman Lippiello that Resolution no. 82 a Resolution authorizing the Supervisor to enter into agreements necessary for the Party and the Park expenditures be approved.
A motion was made by Councilman Lippiello seconded by Councilman Verola that Resolution no. 83 a Resolution authorizing the Town Clerk to process two park permits for the use of the volley ball courts be approved.
Roll call vote: Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Carried
Supervisor Grattidge stated that the meeting minutes of the Town Board would be approved, April 9th, Assessor Information Meeting on April 9th, April 17th, April 23rd, and April 30th.
Supervisor Grattidge asked Councilman Salisbury to follow up on the list of road repairs for 2007 from the Highway Superintendent.
Supervisor Grattidge announce that the tentative tax roll would be available on May 1st. Grievance day is scheduled for May 22nd.
The town received a letter from the Saratoga County Planning Board giving recommendations to the towns Comprehensive Plan. Supervisor Grattidge stated that their comments have been incorporated into the plan. At the request of Supervisor Grattidge Town Clerk Heather Scribner will include the response letter in the meeting minutes of the Comprehensive Plan Steering Committee. The letter will also be read at the Public Hearing scheduled in June.
Supervisor Grattidge gave notification of a 5K Run on June 2nd. The roads of Maple Avenue and Packard Road would be closed to traffic starting at 7:00am for this event. The town would make arrangements for parking and have a constable available for traffic.
Supervisor Grattidge stated that there had been a few cases of rabies in town. A new procedure will be that the Saratoga County Public Health will send a written report of any rabies case. On April 16th a rabid raccoon was found on Featherbed Lane. Reports will be filed in the Town Clerks Office.
The town received an annual report from the Town of Ballston Community Library. A detailed report is filed in the Town Clerk Office.
Supervisor Grattidge received a grant opportunity for fire equipment. A copy was forward to each Fire District and EMS.
The Zoning Administrator received a letter from the NYS Department of Environmental Conservation. The letter referred to a non permitted mining on lands on Division Street. The NYS DEC requests the resident to sit down with them to determine if he is in violation of the NYS DEC laws. Supervisor Grattidge suggests scheduling a meeting with the Town Board, Zoning Administrator and the Town Attorney to discuss the towns mining regulations and dumping of wood chips and stumps for fill. There is a Local Law No. 1 of 1992 which recognizes dumping of wood chips.
The towns Planning Board will hold a public hearing on May 21st at 7:45pm on a two lot subdivision located at the corner of Sweetman Road and Jenkins Road lands of Nigriny.
Supervisor Grattidge stated that there has been discussion on drafting a local law on Storm Water Management. A meeting was held on April 10th at the office of Town Attorney Robert VanVranken. Attorney VanVranken distributed two packets of information, a Model Local Law for Stormwater Management and Erosion & Sediment Control and the Town of Charlton Local Law to Prohibit Illicit Discharges, Activities and Connections to Municipal Separate Storm Sewer System(s). Attorney VanVranken has been speaking with Mike McNamara of EDP for several months. Supervisor Grattidge, Attorney VanVranken, Mr. McNamara, ECC Chairman Marv Schorr and the Saratoga County coordinator Blue Niles met on April 10th. Mr. McNamara discussed during the meeting the pros and cons with moving forward with the proposed legislation. A suggestion was to move forward with the model legislation for a few years and see how it works, then start addressing certain specific issues. Mr. McNamara recommended moving for with the model legislation. The town currently adopts its annual storm water management which started in 2003. The target date for legislation is January 8, 2008. Most towns have not adopted legislation yet but are moving towards that date. Supervisor Grattidge stated that the process would be to hold a public hearing then making the effective date January 1, 2008. The thought was to give time for everyone to get prepared. The Zoning Officer would be the enforcer. Attorney VanVranken stated the legislation would be part of the Zoning Ordinance. Zoning Officer Dave LaFountain stated that he would like to be part of the meetings on this topic.
Planning Board Member Jay Wilkinson stated the Planning Board put together a subcommittee to review the MS4 proposed legislation. The subcommittee included Planning Board Chairman Ray Black, member Connie Wood, Jack Kadleck, Jay Wilkinson and ECC Chairman Marv Schorr. Mr. Wilkinson distributed a draft copy of the legislation was created by the subcommittee for considerations. All changes are highlighted and a summary of changes is attached. Mr. Wilkinson stated that the changes that were made reflected the conditions that were found in Charlton and the neighboring community Malta and Milton. Some of the neighboring towns already have their plan on their web site, therefore we used those. Any changes that are made, the committee is aware that it could make a gap analysis. With some of the changes that were made we were hoping that it would avoid that to happen. The committee worked on section 2 Purpose, Section 3. Statutory Authority, Section 5 Exemptions, Section 6 Application Requirements, Article 2, section 2 Regulated Activities, Section 3. Stormwater Pollution Prevention Plans section 3.2 Contents of Stormwater Pollutions Prevention Plans and section 3.3 Plan Certification. Supervisor Grattidge stated that the changes would need to be reviewed as to if it would impact the gap analysis and the consideration of the enforcement implementation. Planning Board Chairman Ray Black stated that the subcommittee would wait to continue any more considerations until the subcommittee receives feed back. Supervisor Grattidge stated that the Town Board is looking at sometime in July or August to move forward.
Supervisor Grattidge stated that Blue Niles recommended using the state model legislation to try to stay away from any gap analysis.
Councilman Verola stated that the Technology Committee is recommending that the town pass a resolution to purchase McAfee computer antivirus at not to exceed $550.00. The antivirus could be used on 15 computers. Technology Committee Chairman John Tasse stated that the town would be able to monitor activity using the program. Supervisor Grattidge stated that Mr. Jones will be in next week, he is the one that was getting the town the antivirus. Mr. Tasse stated that we need to talk about that. The town can take care of it themselves. The Technology Committee would be able to monitor the software. The month of June is when the current one expires. Supervisor Grattidge asked Mr. Tasse to forward the necessary information to the Town Board to prepare a resolution.
Councilman Lippiello stated that the Water Superintendent John Morgan has prepared all the necessary preparations to start the water project. They are waiting to receive the contracts and bonds to get started.
Councilman Lippiello stated that the Assessors have requested their pay schedule from quarterly to biweekly. Supervisor Grattidge suggested a monthly payment. The town’s constables are on that pay schedule. It cuts down on the paperwork that is generated. Councilman Verola stated that she agreed with a monthly payment schedule. Councilman Lippiello said he will approach the Assessors with a monthly pay option.
Councilman Salisbury announced that the Finance Committee will be meeting on May 2nd at 7:00pm. They will be watching a video from the NYS Comptrollers.
The town received a payment schedule of the serial bond for the Town Hall Project from Ballston Spa National Bank on Municipal Security Pricing Request. The amount is for $1,255,000.00 with a maturity date 15 years at a municipal rate of 4.250%. The bond can not be sold.
Supervisor Grattidge stated that the following resolutions will be prepared for the May 14, 2007 meeting:
A resolution amending the 2007 Road Construction budget, the 2007 budget appropriated $68,392.00. The town received $69,018.63 approved by the state budget leaving an additional $626.93 to add to the revenue to account for Road Construction.
-A resolution authorizing the agreement between the Towns of Milton, Ballston, Charlton, Galway & Greenfield for a cooperative Household Hazardous Waste Collection Day. -A resolution accepting the MS4 Storm Water Management Program. -A proclamation honoring Ralph Rudolph on Founders Day. -A proclamation honoring Howard Baxter. -A resolution authorizing the purchase of McAfee Antivirus protection for the town’s computers. -A resolution extending the services of Financial Consultant Robert Fisher.
Supervisor Grattidge adjourned the meeting at 8:26pm.
Respectfully Submitted,
Heather Scribner Charlton Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.78
April 30, 2007
A RESOLUTION AMENDING THE TOWN OF CHARLTON BUDGET FOR 2007 WITH RESPECT TO THE RECEIPT OF FUNDS RECEIVED FROM A LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND GRANT
WHEREAS, the Town Board has received funds from a local government records management improvement grant (hereafter LGRMIF) in the sum of $54,320.00, and
WHEREAS, the allocation of these funds has been placed in three separate accounts, namely A-1460.1, A-1460.2 and A-1460.409, and
WHEREAS, the Town bookkeeper has prepared a records management grant spreadsheet revised April 25, 2007, a copy of which is attached to this resolution and made a part hereof as if fully set forth, and
WHEREAS, due to expenditures from the various accounts with respect to this grant, it is required to amend the Town of Charlton budget for fiscal year 2007 in order to properly allocate the funds received and expended from the LGRMIF grant award.
NOW BE IT RESOLVED, that the Town Board hereby amends its 2007 budget in order to reflect the LGRMIF grant award expenditures:
Records Management: A-1460.1 - $286.97 A-1460.2 - $-0- A-1460.409 - $3,233.56
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on April 30, 2007.
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.79
April 30, 2007
A RESOLUTION ESTABLISHING MAY 14, 2007 AS THE DATE FOR A PUBLIC HEARING CONCERNING THE ACCEPTANCE OF THE TOWN OF CHARLTON STORM WATER MANAGEMENT PROGRAM 2006 ANNUAL REPORT
WHEREAS, the Town of Charlton is required to submit an annual Storm Water Management Program Report as required by the New York State Environmental Conservation Law, and
WHEREAS, the Town of Charlton Engineer, Environmental Design Partnership, has prepared a Storm Water Management Program Annual Report for 2006, dated April 13, 2007 and filed with the Town Clerk on April 26, 2007, and
WHEREAS, The Town Board of the Town of Charlton is required to conduct a public hearing with respect to the Storm Water Management Program 2006 Annual Report, and
WHEREAS, the Town Board hereby determines that the public hearing for acceptance of the Storm Water Management Program 2006 Annual Report shall be held at the Town Hall on Monday, May 14, 2007.
NOW BE IT RESOLVED, that the Town Board will meet at the Town Hall on May 14, 2007 at 7:00 p.m., at which time and place it shall consider comments from residents of the Town of Charlton concerning the Town of Charlton Storm Water Management Program 2006 Annual Report, and
BE IT FURTHER RESOLVED, that the Town Clerk is hereby directed to prepare, post and publish the appropriate notices for such public hearing in accordance with Town Law.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on April 30, 2007.
______________________________________ Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.80
April 30, 2007
A RESOLUTION AUTHORIZING TRANSFER OF FUNDS FROM THE TOWN CAPITAL RESERVE FUND TO THE TOWN CAPITAL PROJECTS H FUND
WHERES, on July 10, 2006, the Town Board of the Town of Charlton passed a resolution entitled “A RESOLUTION TO ESTALBISH A CAPITAL PROJECTS H FUND FOR PURPOSES OF FINANCING THE COST OF THE NEW TOWN HALL, TO AUTHORIZE THE TRANSFER OF FUNDS FROM THE TOWN CAPITAL RESERVE FUND, TO AUTHORIZE THE ISSUANCE OF SERIAL BONDS AND TO AUTHORIZE TRANSFER OF FUNDS FROM THE TOWN UNEXPENDED BALANCE ACCOUNT”, a copy of which resolution is attached hereto and made a part hereof as if fully set forth, and
WHEREAS, the referenced resolution indicated that the Capital Reserve Fund then contained the sum of $781,072.00 and to the date of this resolution, the Town has expended the sum of $229,267.00 of such funds through a transfer to the Town Capital Projects H Fund, and
WHEREAS, the current total of funds remaining in the Capital Reserve Fund is in the sum of $581,880.25, and
WHEREAS, the Town Board is authorized to expend from such Reserve Fund additional sums in the sum of $551,805.00, which if so expended would leave a balance in the Capital Reserve Fund in the sum of $30,075.25.
NOW, THEREFORE, BE IT RESOLVED that the Town Supervisor of the Town of Charlton is hereby authorized to transfer the sum of $551,805.00 from the Capital Reserve Fund Account No. A-230 to the Capital Projects H Fund Account No. A-9950.9, so that the total expenditure from the Capital Reserve Fund to the Capital Projects H Fund shall be in the total sum of $781,072.00, as authorized by the attached resolution of the Town Board and dated July 10, 2006.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on April 30, 2007.
___________________________________ Heather Scribner, Town Clerk TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.112
July 10, 2006
A RESOLUTION TO ESTABLISH A CAPITAL PROJECTS H FUND FOR PURPOSES OF FINANCING THE COST OF THE NEW TOWN HALL, TO AUTHORIZE THE TRANSFER OF FUNDS FROM THE TOWN CAPITAL RESERVE FUND, TO AUTHORIZE THE ISSUANCE OF SERIAL BONDS AND TO AUTHORIZE TRANSFER OF FUNDS FROM THE TOWN UNEXPENDED BALANCE ACCOUNTS
WHEREAS, the Town Board of the Town of Charlton has determined that it is in the best interests of the residents of the Town to construct a new Town Hall, to be located on certain real property owned by the Town of Charlton purchased on May 26, 2000 located on Main Street approximately one-half mile easterly of the current Town Hall and which parcel contains approximately 2.74 acres, and
WHEREAS, the Town has retained the services of Architect J. Paul Vosburgh for the design and construction of the said Town Hall and which architect has also provided a Statement of Probable Costs indicating that the total monies required to complete the construction of said Town Hall will be $3,257,949.00, and
WHEREAS, on December 2, 1996, the Town Board did by resolution establish a Capital Reserve Fund to finance the cost of construction or reconstruction of buildings pursuant to General Municipal Law §6-c and which fund currently contains $759,185.00, plus accrued interest, which now totals $781,072.00, and
WHEREAS, the Town Board has obtained voter approval for the use of the Town Capital Reserve Fund Account to finance the cost of constructing a new Town Hall and which voter approval was granted at the Town General Election held on November 8, 2005, and
WHEREAS, the Town of Charlton has or will have certain monies available to it and which will include unexpended general fund balance in the sum of $1,221,877.00, and
WHEREAS, the Town has obtained voter approval for the issuance of serial bonds in the sum of $1,255,000.00 to pay for the balance of the costs required to complete the construction of the new Town Hall, which authorization was granted pursuant to Town Board Resolution of September 12, 2005 and which voter approval occurred at the Town General Election held on November 8, 2005, and
WHEREAS, in order to effect the actions specified in the title of this resolution, the Town Board hereby approves the following:
1. RESOLUTION TO ESTABLISH A CAPITAL PROJECTS H FUND
WHEREAS, the Town Board desires to establish a single fund to be used for the payment of expenditures necessary to complete the new Town Hall and to maintain accurate accounting records related to such expenditures, and
WHEREAS, the Town Board intends to transfer the funds currently in its capital reserve fund account in the sum of $781,072.00 to the H Fund, and
WHEREAS, the Town Board intends to transfer funds from its unexpended balance accounts in the sum of $1,221,877.00 to the H Fund, and
WHEREAS, the Town Board intends to transfer funds received from the issuance of serial bonds or bond anticipation notes in the sum of $1,255,000.00 to the H Fund:
NOW, THEREFORE,
BE IT RESOLVED by the Town Board of the Town of Charlton, Saratoga County, as follows:
A. The Town Board hereby establishes a Capital Projects H Fund, to be used according to the terms of this resolution and which shall hereafter be known and designated as the H Fund.
B. The Town Supervisor shall have the authority to transfer funds into the H Fund Account according to the terms and conditions of the authorizations granted in this resolution.
2. RESOLUTION AUTHORIZING THE TOWN OF CHARLTON SUPERVISOR TO TRANSFER FUNDS FROM THE CAPITAL RESERVE ACCOUNT TO THE TOWN H FUND ACCOUNT.
WHEREAS, the Town Board desires to transfer the sum of $781,072.00 from its Capital Reserve Account to the Town H Fund Account in order to pay the costs and expenses of the first phase of the new Town Hall construction project:
NOW, THEREFORE,
BE IT RESOLVED by the Town Board of the Town of Charlton, Saratoga County, as follows:
A. The Town of Charlton Supervisor is hereby authorized to transfer sums in the Town Capital Reserve Account to the Town H Fund Account in the amount of $781,072.00 and for purposes as specified in this resolution.
B. The Town of Charlton Supervisor shall execute the above action by withdrawing funds from Capital Reserve - Buildings Account #A-878 and placing such funds in the Town H Fund Account.
3. RESOLUTION AUTHORIZING THE TOWN OF CHARLTON SUPERVISOR TO TRANSFER FUNDS FROM THE TOWN UNEXPENDED BALANCE ACCOUNTS TO THE TOWN H FUND ACCOUNT.
WHEREAS, the Town Board desires to transfer the sum of $1,221,877.00 from its Unexpended Balance Accounts to the Town H Fund Account in order to pay the costs and expenses of the new Town Hall:
NOW, THEREFORE,
BE IT RESOLVED by the Town Board of the Town of Charlton, Saratoga County, as follows:
A. The Town of Charlton Supervisor is hereby authorized to transfer sums in the Town Unexpended Balance Accounts to the Town H Fund Account in the amount of $1,221,877.00 and for purposes as specified in this resolution.
4. RESOLUTION AUTHORIZING THE TOWN OF CHARLTON SUPERVISOR TO ISSUE SERIAL BONDS OR BOND ANTICIPATION NOTES FOR THE TOWN AND TO PLACE SUCH FUNDS IN THE TOWN H FUND ACCOUNT.
WHEREAS, the Town Board has obtained approval from the voters of the Town of Charlton to issue serial bonds or bond anticipation notes in the sum of $1,255,000.00 for purposes of paying the costs and expenses of the new Town Hall:
NOW, THEREFORE,
BE IT RESOLVED by the Town Board of the Town of Charlton, Saratoga County, as follows:
A. The Town of Charlton Supervisor is hereby authorized to take whatever steps are necessary to issue on behalf of the Town of Charlton serial bonds or bond anticipation notes in the sum not to exceed $1,255,000.00 and for purposes as specified in this resolution.
B. The Town of Charlton Supervisor is hereby authorized to place such bond or bond anticipation note sums in the Town H Fund Account and for purposes as specified in this resolution.
5. RESOLUTION AUTHORIZING A MAXIMUM EXPENDITURE OF FUNDS FROM THE TOWN H FUND
WHEREAS, the Town Board has determined that the approximate cost of the new Town Hall is in the sum of $3,257,949.00 and which sums include $781,072.00 from the Town Capital Reserve Account, $1,255,000.00 from serial bonds or bond anticipation notes and $1,221,877.00 from the Town Unexpended Balance Accounts, and
WHEREAS, the Town Board hereby determines that the maximum expenditure from the Town H Fund shall be no greater than the sum of $3,257,949.00:
NOW, THEREFORE,
BE IT RESOLVED by the Town Board of the Town of Charlton, Saratoga County, as follows:
A. The Town of Charlton Supervisor is hereby authorized to make expenditures from the Town H Fund in an amount equal to, but not to exceed the sum of $3,257,949.00 for the purposes of the construction of the new Town Hall.
B. The Town Board hereby establishes the new Town Hall project as PROJECT #1 OF THE TOWN OF CHARLTON. All references to this project shall be limited to Project #1.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on July 10, 2006.
___________________________________ Heather Scribner, Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO.112
July 10, 2006
A RESOLUTION TO ESTABLISH A CAPITAL PROJECTS H FUND FOR PURPOSES OF FINANCING THE COST OF THE NEW TOWN HALL, TO AUTHORIZE THE TRANSFER OF FUNDS FROM THE TOWN CAPITAL RESERVE FUND, TO AUTHORIZE THE ISSUANCE OF SERIAL BONDS AND TO AUTHORIZE TRANSFER OF FUNDS FROM THE TOWN UNEXPENDED BALANCE ACCOUNTS
WHEREAS, the Town Board of the Town of Charlton has determined that it is in the best interests of the residents of the Town to construct a new Town Hall, to be located on certain real property owned by the Town of Charlton purchased on May 26, 2000 located on Main Street approximately one-half mile easterly of the current Town Hall and which parcel contains approximately 2.74 acres, and
WHEREAS, the Town has retained the services of Architect J. Paul Vosburgh for the design and construction of the said Town Hall and which architect has also provided a Statement of Probable Costs indicating that the total monies required to complete the construction of said Town Hall will be $3,257,949.00, and
WHEREAS, on December 2, 1996, the Town Board did by resolution establish a Capital Reserve Fund to finance the cost of construction or reconstruction of buildings pursuant to General Municipal Law §6-c and which fund currently contains $759,185.00, plus accrued interest, which now totals $781,072.00, and
WHEREAS, the Town Board has obtained voter approval for the use of the Town Capital Reserve Fund Account to finance the cost of constructing a new Town Hall and which voter approval was granted at the Town General Election held on November 8, 2005, and
WHEREAS, the Town of Charlton has or will have certain monies available to it and which will include unexpended general fund balance in the sum of $1,221,877.00, and
WHEREAS, the Town has obtained voter approval for the issuance of serial bonds in the sum of $1,255,000.00 to pay for the balance of the costs required to complete the construction of the new Town Hall, which authorization was granted pursuant to Town Board Resolution of September 12, 2005 and which voter approval occurred at the Town General Election held on November 8, 2005, and
WHEREAS, in order to effect the actions specified in the title of this resolution, the Town Board hereby approves the following:
1. RESOLUTION TO ESTABLISH A CAPITAL PROJECTS H FUND
WHEREAS, the Town Board desires to establish a single fund to be used for the payment of expenditures necessary to complete the new Town Hall and to maintain accurate accounting records related to such expenditures, and
WHEREAS, the Town Board intends to transfer the funds currently in its capital reserve fund account in the sum of $781,072.00 to the H Fund, and
WHEREAS, the Town Board intends to transfer funds from its unexpended balance accounts in the sum of $1,221,877.00 to the H Fund, and
WHEREAS, the Town Board intends to transfer funds received from the issuance of serial bonds or bond anticipation notes in the sum of $1,255,000.00 to the H Fund:
NOW, THEREFORE,
BE IT RESOLVED by the Town Board of the Town of Charlton, Saratoga County, as follows:
A. The Town Board hereby establishes a Capital Projects H Fund, to be used according to the terms of this resolution and which shall hereafter be known and designated as the H Fund.
B. The Town Supervisor shall have the authority to transfer funds into the H Fund Account according to the terms and conditions of the authorizations granted in this resolution.
2. RESOLUTION AUTHORIZING THE TOWN OF CHARLTON SUPERVISOR TO TRANSFER FUNDS FROM THE CAPITAL RESERVE ACCOUNT TO THE TOWN H FUND ACCOUNT.
WHEREAS, the Town Board desires to transfer the sum of $781,072.00 from its Capital Reserve Account to the Town H Fund Account in order to pay the costs and expenses of the first phase of the new Town Hall construction project:
NOW, THEREFORE,
BE IT RESOLVED by the Town Board of the Town of Charlton, Saratoga County, as follows:
A. The Town of Charlton Supervisor is hereby authorized to transfer sums in the Town Capital Reserve Account to the Town H Fund Account in the amount of $781,072.00 and for purposes as specified in this resolution.
B. The Town of Charlton Supervisor shall execute the above action by withdrawing funds from Capital Reserve - Buildings Account #A-878 and placing such funds in the Town H Fund Account.
3. RESOLUTION AUTHORIZING THE TOWN OF CHARLTON SUPERVISOR TO TRANSFER FUNDS FROM THE TOWN UNEXPENDED BALANCE ACCOUNTS TO THE TOWN H FUND ACCOUNT.
WHEREAS, the Town Board desires to transfer the sum of $1,221,877.00 from its Unexpended Balance Accounts to the Town H Fund Account in order to pay the costs and expenses of the new Town Hall:
NOW, THEREFORE,
BE IT RESOLVED by the Town Board of the Town of Charlton, Saratoga County, as follows:
A. The Town of Charlton Supervisor is hereby authorized to transfer sums in the Town Unexpended Balance Accounts to the Town H Fund Account in the amount of $1,221,877.00 and for purposes as specified in this resolution.
4. RESOLUTION AUTHORIZING THE TOWN OF CHARLTON SUPERVISOR TO ISSUE SERIAL BONDS OR BOND ANTICIPATION NOTES FOR THE TOWN AND TO PLACE SUCH FUNDS IN THE TOWN H FUND ACCOUNT.
WHEREAS, the Town Board has obtained approval from the voters of the Town of Charlton to issue serial bonds or bond anticipation notes in the sum of $1,255,000.00 for purposes of paying the costs and expenses of the new Town Hall:
NOW, THEREFORE,
BE IT RESOLVED by the Town Board of the Town of Charlton, Saratoga County, as follows:
A. The Town of Charlton Supervisor is hereby authorized to take whatever steps are necessary to issue on behalf of the Town of Charlton serial bonds or bond anticipation notes in the sum not to exceed $1,255,000.00 and for purposes as specified in this resolution.
B. The Town of Charlton Supervisor is hereby authorized to place such bond or bond anticipation note sums in the Town H Fund Account and for purposes as specified in this resolution.
5. RESOLUTION AUTHORIZING A MAXIMUM EXPENDITURE OF FUNDS FROM THE TOWN H FUND
WHEREAS, the Town Board has determined that the approximate cost of the new Town Hall is in the sum of $3,257,949.00 and which sums include $781,072.00 from the Town Capital Reserve Account, $1,255,000.00 from serial bonds or bond anticipation notes and $1,221,877.00 from the Town Unexpended Balance Accounts, and
WHEREAS, the Town Board hereby determines that the maximum expenditure from the Town H Fund shall be no greater than the sum of $3,257,949.00:
NOW, THEREFORE,
BE IT RESOLVED by the Town Board of the Town of Charlton, Saratoga County, as follows:
A. The Town of Charlton Supervisor is hereby authorized to make expenditures from the Town H Fund in an amount equal to, but not to exceed the sum of $3,257,949.00 for the purposes of the construction of the new Town Hall.
B. The Town Board hereby establishes the new Town Hall project as PROJECT #1 OF THE TOWN OF CHARLTON. All references to this project shall be limited to Project #1.
I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on July 10, 2006
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