Town of Charlton

Saratoga County

Town Board Special Meeting

 

April 23, 2007

                                              

7:30pm

 

Awarding Bid for Water Projects

 

The Special meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30pm at Town Hall 784 Charlton Road, Charlton, NY 12019 called to order by Supervisor Grattidge.

 

Present:  Supervisor Grattidge Councilman Lippiello, Councilman Salisbury, Councilman Verola and Town Clerk Heather Scribner

 

Absent: Councilman Gardner

 

Supervisor Grattidge stated the purpose of this meeting is to award the bid for the Water District Projects.

 

The Town Clerk Heather Scribner read the announcement of the meeting:

 

     The Town Board Town of Charlton will meet on Monday, April 23, 2007  at 7:30pm at Town Hall, 784 Charlton, N.Y. 12019. At the said time the Town Board will award the bid for the Water District Projects, Pumping Station By-Pass Reconstruction and Beechwood Drive Valve Replacement.

 

By Order of the Supervisor

Heather Scribner Charlton Town Clerk

 

A motion was made by Councilman Lippiello, seconded by Councilman Verola

 

A motion was made by Councilman Lippiello seconded by Councilman Verola that Resolution No.77A RESOLUTION AWARDING TOWN WATER DISTRICT PUMPING STATION BY-PASS RESCONSTRUCTION AND BEECHWOOD DRIVE VALUE REPLACEMENT CONTRACT TO THE LOWEST RESPONSIBLE BIDDER be approved. (Attachment 1)

 

Roll call vote:  Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye. Approved

 

Water Superintendent John Morgan stated that Shultz Construction would contact Jim Mitchell to proceed with the proper paperwork.  Once the town receives the contract Town Clerk Heather Scribner said that she would need to file the contract in the Town Clerks Office.

 

A motion made by Councilman Verola seconded by Councilman Salisbury to adjourn the Special Meeting of the Town Board Town of Charlton.

 

Roll call vote:  Councilman Gardner: Absent, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye. Approved

 

 

Respectfully Submitted,

 

 

Heather Scribner

Charlton Town Clerk

                                                          TOWN OF CHARLTON

                                                        COUNTY OF SARATOGA

                                                          STATE OF NEW YORK

 

                                                            RESOLUTION NO.77

 

                                                                   April 23, 2007

 

 

                              A RESOLUTION AWARDING TOWN WATER DISTRICT

                                PUMPING STATION BY-PASS RESCONSTRUCTION

                                 AND BEECHWOOD DRIVE VALUE REPLACEMENT

CONTRACT TO THE LOWEST RESPONSIBLE BIDDER

 

            WHEREAS, the Town Board authorized the Town Engineer, Environmental Design Partnership, to prepare bid specifications for pumping station by-pass reconstruction and Beechwood Drive valve replacement in order to properly service and maintain the Town’s water district infrastructure, which authorization was granted by resolution dated March 12, 2007, and

 

            WHEREAS, on March 15, 2007, the Town Clerk for the Town of Charlton did publish a Notice to Bidders in the Daily Gazette, indicating that bids would be received for such water district infrastructure maintenance and repair, and

 

            WHEREAS, the Town Board did on April 9, 2007, open all received bids for such pumping station by-pass reconstruction and Beechwood Drive valve replacement, and

 

            WHEREAS, James E. Mitchell, P.E., of Environmental Design Partnership and John P. Morgan, Town Water Department Superintendent, have analyzed such bids and James E. Mitchell has made a written recommendation to the Town Board as to the lowest responsible bidder for such water district infrastructure maintenance and repair, a copy of which letter of recommendation is attached to this resolution and made a part hereof.

 

            NOW BE IT RESOLVED, that the Town Board hereby accepts the recommendation of the Town Engineer and does hereby accept Carver Construction, Inc.’s request to withdraw its bid and to return its bid bond, and

 

BE IT FURTHER RESOLVED, that the Town Board hereby awards the construction contract for the pumping station by-pass reconstruction and Beechwood Drive valve replacement to W. M. Schultz Construction, Inc., of Ballston Spa, New York for the lump sum bid of $90,740.00, and

 

BE IT FURTHER RESOLVED, that the Town Engineer and the Town Supervisor are hereby authorized to prepare, review and execute any and all documents necessary to effect the terms and conditions of this award, and

 

 

 

BE IT FURTHER RESOLVED, that the Town Supervisor is hereby authorized to approve any proposed change orders presented during the course of construction activity relative to this award, and which authority shall be limited to a total of but not to exceed the sum of $5,000.00.

 

Moved by	Councilman Lippiello	Voting:	Councilman Gardner	Absent
			Councilman Lippiello	Aye
Seconded by	Councilman Verola		Councilman Salisbury	Aye
			Councilman Verola	Aye
			Supervisor Grattidge	Aye

 

            I certify that this is a true and exact copy of this original as passed by the Town Board of the Town of Charlton on April 23, 2007.

 

 

 

                                                     ___________________________________

                                                            Heather Scribner, Town Clerk

April 18, 2007

 

Town of Charlton

Town Hall

784 Charlton Road

Charlton, NY     12019

 

 

Attention:          Alan Grattidge, Supervisor

 

Regarding:        Bid Review

Pumping Station By-Pass Reconstruction and

Beechwood Drive Valve Replacement

 

Dear Alan:

 

 

Pursuant to your request, we have completed our review of the submitted bids for the above referenced project. 

 

The low bidder, Carver Construction, Inc. has indicated that they did not inspect the site conditions until after submitting their bid and have requested that they be allowed to withdraw their bid.

 

Based on this review I recommend the following:

 

·          Accept Carver's request to withdraw their bid and return their bid bond. 

 

·          Consider awarding the Construction Contract to W. M. Schultz Construction, Inc. of Ballston Spa, NY for the Lump Sum bid of $90,740.

           

 

            The next step in the process will be for the Town Board to authorize the execution of the construction contract.

           

We will notify Schultz Construction, Inc. to begin preparation of their Performance Bonds and other requirements upon authorization from your Board.

 

We also recommend that the Supervisor be authorized to approve change order expenditures not to exceed $5,000.

 

Please do not hesitate to contact our office with any questions or comments.

 

Sincerely,

 

 

James E. Mitchell, P.E.

Town Engineer