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Town of Charlton Saratoga County Town Board
Agenda Meeting February 26, 2007
7:30pm
The Agenda meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30 pm at the Charlton Town Hall, called to order by Supervisor Grattidge.
Present: Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge and Town Attorney Robert VanVranken.
Supervisor Grattidge announced that this meeting is to set the Agenda for the Regular Meeting of the Town Board on Monday, March 12, 2007.
The Town Board will approve the following meeting minutes at the March 12, 2007 Town Board meeting: Town Board Meeting of February 12, 2007 and February 26, 2007.
Town Clerk Heather Scribner presented the unaudited list of vouchers to the Town Board on February 26th. Councilman Verola, Councilman Salisbury and Councilman Gardner audited vouchers 1149-1175. No changes were made.
A motion was made by Councilman Verola seconded by Councilman Salisbury authorizing the town clerk to prepare abstract 104 claims no. 1149-1175 totaling $13,078.03 as audited by the Town Board. Approved
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
Supervisor Grattidge reminded everyone of the Comprehensive Planning Steering Committee Meeting on Wednesday, February 28th at 7:00pm at the Charlton Freehold Church. A publication was made in the Town Board Newsletter, Gazette Newspapers and the Glenville Weekly,
Supervisor Grattidge announced on Monday, March 12th at 9:30am Dave Meager the town’s insurance policy representative will meet to give an overview of the towns insurance policies. Supervisor Grattidge stated if any members have any questions or requests prior to the meeting let him know he will see that they are addressed prior to the meeting. This meeting occurs once a year with the town board.
Supervisor Grattidge stated that the town incurred a problem with someone taping into the phone system making international calls to Sudan and Egypt. The town was notified by two outside carriers of the situation. Due to the situation a few changes were made one being the change of access codes. The international calls will need to be disputed. These calls were unauthorized fraudulent calls, says Supervisor Grattidge. Councilman Verola asked if the town could get a block on international calls. Supervisor Grattidge said, yes we can apparently the block hadn’t been activated when the account was originally set up. The phone system is now blocked from international calls. The call forwarding option was also blocked because that is another way someone could tap in to the system.
The town board received a packet of information regarding the 2010 Census. Supervisor Grattidge stated that some applications were sent out.
Supervisor Grattidge announced that the Saratoga County Planning Department is holding an informational Workshop on March 14th at 9am-noon at the Cornell Cooperative Extension. The workshop will be presented by the NYS data system, and the Capital District Regional Planning Commission.
Supervisor Grattidge stated last year the town reserved the Saratoga County Veterans Float for the Founder’s Day Parade. The town board agreed to reserve the float for this year. Supervisor Grattidge will submit the application to the county.
The Village of Ballston Spa is celebrating its Bicentennial with a parade on Saturday, August 18th. The town was asked to be represented in there parade. The parade will start at noon and line up if anyone is interested is at 11:00am. A family fun day will follow along with fireworks at the Fair Grounds. Supervisor Grattidge stated he took the liberty to ask Ralph Rudolf of the Sons and daughters of Liberty- Ancient Fifes & Drum to march along with Charlton. Supervisor Grattidge suggested to have a float representing Charlton carrying the Fifes & Drum Corp along with those wanting to march. Councilman Verola stated that it would be a good idea. Supervisor Grattidge will submit an application.
Supervisor Grattidge sent a letter to the NYS Legislature requesting a member item grant for a generator for the Town Hall. An application was sent to Congresswomen Gilibrand as well. A response came back from Assemblyman Tedisco for further information. The Town Clerk Heather Scribner will make copies for the Town Board Members. The town received a letter from the Saratoga County Office of Emergency Services endorsing the emergency generator.
The Town Board received an annual report from the Charlton Water Department. Supervisor Grattidge stated that the report will be attached to the March 12, 2007 meeting under department reports. Councilman Lippiello stated that the report gives an overview of the water department for 2006. Water Superintendent John Morgan stated that he is working with the engineer on the 3 water projects. The draft plan is not finalized yet. A reconfiguration of the pump house is being created for the bypass system. A few changes will need to be made such as the fence in the front of the pump house and a drain around the entire building to help drain the water. The fence on the south side will be extended so that no one can use a ladder and get on to the roof. The fence will eventually be coming down. When the project goes out to bid it will be specified for one contractual bid for the 3 projects. Councilman Gardner asked what the time frame would be for the start of the project. Superintendent John Morgan stated that he would like to start this spring. It all depends on when the engineer gets the paper work ready. Councilman Gardner asked if there would be any water interruptions. Superintendent Morgan stated that we would have to transfer water and that’s why we need one contractor.
The Town Board received the towns Annual Financial Report. The report was filed with the Town Clerk.
The town board received a memorandum from the Town Clerk and the Highway Department describing software they are interested in. They are looking to purchasing software from the Williamson Law Book Company. Supervisor Grattidge stated that both departments have budgeted for the software. Councilman Gardner stated before we proceed with an authorization would it be possible to entertain the accounting part at this time. If the town were to purchase the accounting package could we get a discounted price rather than wait until a later date. Supervisor Grattidge said from his understanding when the Town Board looked at the general accounting program it was substantially more money. Councilman Gardner asked if a phone call could be made. Supervisor Grattidge stated that he did not ask for a quote for the general accounting program. It wasn’t budgeted for this year. The thought was the town will continue with the current software this year and as we move into the new town hall. Councilman Gardner suggested the possibility to purchase it now where we could save on the cost and wait to use it. Councilman Salisbury stated that we need to be careful because you could end up paying a maintenance contract. I don’t know if it will be beneficial unless we were going to use it right away. Councilman Gardner stated that what if the software costs $7000.00 and Williamson Law was to give it to us for $5000.00. Councilman Verola stated that she thinks Councilman Gardner is trying to say we may be a head of the game. Councilman Salisbury stated that we don’t want to be paying two maintenance agreements. Councilman Gardner stated that the Williamson Law Book Company came down $1100.00 on the Town Clerk program because we were combining the Highway software. Supervisor Grattidge stated that he is inclined to get the two departments going on the software. Councilman Gardner stated all I am asking for is a phone call to check on it. Councilman Salisbury stated I know what you’re trying to say. Councilman Gardner stated that he is following up on Keith Fitzgeralds letter that the town should be thinking of this a year to come and a year has gone by. His recommendation was that the town should be looking to replace its current software. Supervisor Grattidge stated that when the evaluation was done of the software it was working adequate. It wasn’t as antiquated as some people thought it was. Having our consultant Bob Fisher who is familiar with the software would be able to get the data that we want. At least get us through this year. I would say get us to the new town hall and see what our equipment is first. Councilman Gardner stated out of consideration we should make a phone call. Supervisor Grattidge stated that we can post pone the Town Clerk and Highway software. Councilman Verola stated that the town board should move forward with the Highway and Town Clerk software. Councilman Salisbury stated that the Highway would need a transfer of funds to cover the amount of the software. Councilman Gardner suggested taking the cost of the software out of the .2 account equipment and the other cost out of mileage etc. account .4. Supervisor Grattidge stated okay then we don’t need a transfer,
MOTIONS, RESOLUTIONS.
A motion was made by Supervisor Grattidge seconded by Councilman Verola that Resolution no. 66 a resolution SET PUBLIC HEARING REGARDING THE ADOPTIONOF A LOCAL LAW WITH RESPECT TO THEADMINISTRATION AND ENFORCEMENT OF THENEW YORK STATE UNIFORM FIRE PREVENTION AND BUILDING CODEbe approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Salisbury seconded by Councilman Verola that Resolution no. 66 a resolution authorizing the Town Clerk and Highway Superintendent to purchase software from Williamson Law Book Company be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
The following Resolutions will be set on the Agenda at the March 12, 2007 meeting:
Appointment to the Board of Ethics, Councilman Verola stated that Clarence Linder and Nilda Burke have agreed to serve on the Board of Ethics. Councilman Salisbury stated that Nilda Burke currently serves on the Zoning Board of Appeals which is a town official.
Supervisor Grattidge stated that the town board will need to place someone on the Zoning Board of Appeals as an alternate member. It won’t be acted on at the March 12th meeting.
Appointing Estella VanDerzee as the Custodian of Records to the Veterans Board. Supervisor Grattidge stated that the appointment usually occurs at the Organizational Meeting and some how it got left out.
Property Tax Reform, the Town Board received several resolutions from other towns on property Tax Reform. Supervisor Grattidge stated that he wanted to emphasis that school property tax has gone up and the other tax has not gone up.
Emergency Planning, 2 resolutions to be presented one is to adopt the NIMS program as a starting point. Supervisor Grattidge stated that the other resolution would enter into an agreement with the Saratoga County for the mutual aid for assistance and other related emergencies. Councilman Gardner stated that the town only has a mutual aid agreement with the county. The way the agreement works is in the event of an emergency and aid is needed the town would go to the county and the county would coordinate with other towns for resources.
Highway Agreement, Foreman Mike Emerich stated he should have the agreement before the next meeting.
Local Law Adopting the NYS Building Codes, Town Attorney Robert VanVranken distributed three documents regarding the proposed Building Codes. Town Attorney VanVranken stated first take note of the effective date January 1, 2007 we will get there. This document is an amendment to the building code. (A copy is available at the town clerks office) The second document is the proposed Local Law it self, third the notice of public hearing. The bottom line is that this is the new building code effective date January 1, 2007. What we are doing here is basically asking for an amendment of the existing Law so that the town is now in compliance with the new building code which has been in fact implied to the town since January 1st.
A Local Law on the MS4 Storm Water Management will be presented at a later date. Town Attorney VanVranken stated that the town board has time. It is not due until March 2008.
Supervisor Grattidge stated that the Town Board would meet in an executive session this evening to discuss litigation regarding the Town Hall Project.
Councilman Verola stated that she was viewing the town’s web site. As she entered the opening page all updates seemed to be made although as you enter into the links updates have not been made. She spoke with John Kelley regarding some of the changes she saw. Councilman Verola raised the question, who is responsible for updating the site? Supervisor Grattidge stated as the Town Clerk Heather Scribner sees things she updates it. If Councilman Lippiello or I see items that need updating we contact John Kelly. It’s a work in progress. Councilman Verola stated that we need a procedure, may be some one from each board/department should be responsible for checking the web site. The town board agreed that a letter should be sent to each department to check their information. Councilman Verola and the Town Clerk Heather Scribner will prepare a letter from the town board.
Councilman Gardner stated that the town board received a letter from the Town Clerk Heather Scribner regarding return check fees. The current fee is at $15.00, should we be reviewing this fee? Councilman Verola suggested increasing the fee to $25.00. There is a lot of book work involved in the process. Supervisor Grattidge suggested contacting other towns and banks to see what the going charge is. Town Clerk Heather Scribner stated that the banks do not charge the town although they charge us then reimburse us and it becomes time and book work.
Foreman Mike Emerich stated that the five year contract for municipal sharing was reviewed and no changes are recommended.
Councilman Salisbury stated that he noticed the sales tax revenue has gone down 2.2%. If we go at this pace we could be up at least $10,000.00. Supervisor Grattidge stated that the Saratoga County Treasurer had estimated 5% from last year, that’s the estimate we used. Councilman Salisbury stated that the sales tax will need to be watched closely. Supervisor Grattidge agreed.
Councilman Salisbury stated that he had asked to have on the last Agenda the need for a time clock. It never was put on. Supervisor Grattidge stated after the last meeting with the towns financial consultant talked about the reports for the retirement reporting, when Mr. Fisher comes back into town that is one of the topics he would like to work on. He is expected back on April 1st.
Councilman Gardner asked for an update regarding the online banking. Supervisor Grattidge stated that he does not have an update at this time.
Councilman Gardner asked where the town is on the furnace repair situation. Supervisor Grattidge stated that he put two calls in and has not received a call back. He will continue to call.
For informational purposes, Supervisor Grattidge stated that he had heard X-tra Mart is closing on Route 67.
Park Chairman George Eggleston stated that he received a Park Permit Application for Gideon Hawley Park. The question was raised if the town has any restrictions on the use of Gideon Hawley Park during the Town Hall Project? Supervisor Grattidge stated that there is a possibility that the job trailers could still be there in June. The town hall completion is July and that is questionable right now. The applicant needs to understand that a third of the Park is still being used.
A motion was made by Councilman Verola, seconded by Councilman Gardner that the Public Meeting of the Town Board convened in Executive Session for the purpose of discussing litigation involving the Town Hall Project, the Town Attorney Robert VanVranken, was asked to participate in the Executive Session.
No action was taken in Executive Session.
Supervisor Grattidge adjourned the February 26, 2007 Town Board Agenda Meeting.
Respectfully Submitted,
Heather Scribner Charlton Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO. 65
February 26, 2007
SET PUBLIC HEARING REGARDING THE ADOPTION OF A LOCAL LAW WITH RESPECT TO THE ADMINISTRATION AND ENFORCEMENT OF THE NEW YORK STATE UNIFORM FIRE PREVENTION AND BUILDING CODE
WHEREAS, the Town Board of the Town of Charlton proposes a local law providing for the administration and enforcement of the NYS Uniform Fire Prevention and Building Code, and other provisions of the Code of the Town of Charlton, all as set forth in the proposed local law annexed hereto.
RESOLVED, that the Town Board of the Town of Charlton designates itself lead agency for purposes of administration of the State Environmental Quality Review Act, and it is further
RESOLVED, that the proposed local law hereby is referred to the Town Planning Board of the Town of Charlton and the County Planning Board for their review and comment, and to all other parties entitled to notice, and it is further
RESOLVED, that the Town Board of the Town of Charlton will hold a public hearing pertaining the proposed local law and providing for the administration and enforcement of the NYS Uniform Fire Prevention and Building Code and other provisions of the Code of the Town of Charlton, which hearing shall be held on the 12th day of March, 2007 at 7:00 p.m. at the Town Hall of the Town of Charlton, 784 Charlton Road, Charlton, New York, at which time and place all persons desiring to the heard thereon will be heard, and it is further
RESOLVED, that the Town Clerk of the Town of Charlton be and she hereby is directed to publish notification of said public hearing as required by law.
A copy of said proposed new law is on file and available at the Town Clerk’s Office.
The resolution was duly adopted on February 26, 2007.
Town Clerk, Town of Charlton PUBLIC HEARING TOWN OF CHARLTON
PUBLIC NOTICE IS HEREBY GIVEN, that the Town Board of the Town of Charlton will hold a public hearing concerning a proposed local law providing for the administration and enforcement of the NYS Uniform Fire Prevention and Building Code, on the 12th day of March, 2007 at 7:00 p.m. at the Town Hall of the Town of Charlton, 784 Charlton Road, Charlton, New York, at which time and place all persons desiring to be heard thereon will be heard.
A copy of said proposed new law is on file and available at the Town Clerk’s Office.
Dated: February 27, 2007
BY ORDER OF THE TOWN BOARD OF THE TOWN OF CHARLTON
Heather Scribner, Town Clerk
TOWN OF CHARLTON COUNTY OF SARATOGA STATE OF NEW YORK
RESOLUTION NO. 66
February 26, 2007
AUTHORIZATION FOR THE PURCHASE OF SOFTWARE FOR TOWN CLERK AND HIGHWAY SUPERINTENDANT
BE IT RESOLVED, that the town board hereby moves that the quotations for the software for the Town Clerk that is specified in the February 24, 2007 memorandum in the sum of $1723.50 and the software quotation for Highway from Williamson Law Book Company for the sum of $2953.50 be approved with allocation of the funding necessary to pay for these two quotes.
The resolution was duly adopted on February 26, 2007. Town Clerk, Town of Charlton
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