Town of Charlton

Saratoga County

Town Board

 

Agenda Meeting

November 27, 2006

 

7:30pm

 

The Agenda meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30 pm at the Charlton Town Hall, called to order by Deputy Supervisor Lippiello

 

Present:  Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola and Town Attorney Robert VanVranken.

 

Absent:  Supervisor Grattidge

 

Deputy Supervisor Lippiello announced that this meeting is to set the Agenda for the Regular Meeting of the Town Board on Monday, December 11, 2006.

 

The Town Board will approve the following meeting minutes at the November 13, 2006 Town Board meeting:

Town Board Meeting               November 13, 2006

Town Board Agenda Meeting       November 27, 2006

Bid Opening Meeting               November 13, 2006               

 

 

A motion made by Councilman Gardner seconded by Councilman Salisbury authorizing the town clerk to prepare the abstract of claims.  Approved

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Absent Approved

 

                                                                                                                                               

The following items will be on the Agenda for the December 11, 2006 meeting:

 

Supervisors Report

Abstract of Claims

Town Clerk report

Supervisor Announcements and Reports

Web Site Activity

Communications

Expenditures and Revenues

Department Reports

 

Announcements:  Town Hall will be closed on December 25^th and 26^th.  Town Board Agenda Meeting for December is scheduled for Wednesday December 27, 2006 at 7:30pm.  A presentation on the Town of Charlton’s Employee Handbook is scheduled for December 6^th at 2:00 for Town Employees.

 

Communications:  The Town Board received an updated fee schedule for the Town of Charlton.  Deputy Supervisor Lippiello stated that the only changes made were the wording on Notes 1 and 2 on the heading.  The fee schedule would be acted on at the December 11^th meeting.  The Town Board will notify Supervisor Grattidge with any changes.

 

Resolutions for the December 11^th meeting:  Authorizing the Town Clerk to purchase a laser printer under the Records Grant.  Town Clerk Heather Scribner stated she has met with the Technology Committee for recommendations. The Town Board received 3 quotes for a XEROX All in One Printer.

 

RESOLUTIONS

 

A motion was made by Councilman Verola seconded by Councilman Salisbury that Resolution No.151 A RESOLUTION AUTHORIZING THE TOWN OF CHARLTON ENGINEERS, THE ENVIRONMENTAL DESIGN PARTNERSHIP, TO PREPARE THE PLANS AND SPECIFICATIONS NECESSARY TO COMPLETE TWO WATER DEPARTMENT PROJECTS IN 2007 be approved:

 

Discussion:

Deputy Supervisor Lippiello stated at this point he does not know the cost of the Engineering for the Water District Projects.  The Superintendent of Water will check with Jim Mitchell of EDP to see what the best time is to go out to bid for these projects.  Councilman Verola stated that EDP has an hourly rate in place.  The project needs to be done.  Councilman Salisbury would like to receive an estimated figure.  Town Attorney Robert VanVranken stated he would be in contact with Jim Mitchell of EDP and will get an estimated cost.

 

 Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Absent  Approved

 

Councilman Salisbury stated that the Town Board had a meeting with Bob Fisher concerning the bookkeeping system.  He would like to know when the next meeting would be with Mr. Fisher to go over the categories of accounts.  Councilman Verola stated that Mr. Fisher would be meeting with Kathy Hanley on November 28^th.

 

Councilman Salisbury stated that when he first came on to the town board there was a lot of expenses from 2005 that were paid in 2006.  The town board directed the Town Clerk Heather Scribner to prepare a letter to the town departments asking them to get their vouchers for 2006 in December.

 

Councilman Verola stated that she had heard from Wally Hughes and the creek behind his home is backing up again.  Mr. Hughes had forward a photograph of the creek situation to Councilman Verola.  Councilman Verola stated that she would give the photograph to the Highway Foreman Mike Emerich.  Highway Foreman Mike Emerich stated he would contact Mr. Hughes.  Highway Foreman Mike Emerich was concerned with the residents who are raking leaves towards the cliff of the creek which eventually causes the leaves to fall into the creek and back it up.  He said that there are other items being dumped in the creek as well.  Councilman Verola stated that she had wrote a letter in the past regarding the concerns with dumping items into the creek and would get that out so the town board could send it to the residents.  Deputy Supervisor Lippiello suggested sending a letter out now and again in the spring.

 

Councilman Verola stated that the cut off date for submitting a news article for the Town Board Newsletter is January 10^th.  She asked that all articles be sent to her email address rather than the Town Clerk.

 

A motion was made by Councilman Salisbury seconded by Councilman Gardner to enter into an executive session to discuss a matter with the Justice Clerk.

 

The town board reconvened from executive session.  The Town Board took no action during the executive session.

 

The Agenda Meeting of the Town Board was adjourned at 8:55pm.

 

Respectfully Submitted,

 

Heather Scribner

Town Clerk