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Town of Charlton Saratoga County Town Board
November 13, 2006
7:30pm
The Regular meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30pm at the Charlton Town Hall, called to order by Supervisor Grattidge.
Present: Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge, Town Clerk Heather Scribner.
Supervisor Grattidge lead the pledge of Allegiance.
APPROVAL OF MINUTES A motion made by Councilman Verola seconded by Councilman Lippiello, to accept the meeting minutes of the Town Board Meeting held on October 10, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Lippiello, to accept the meeting minutes of the Town Board Agenda Meeting held on October 30, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Lippiello, to accept the meeting minutes of the Town Board Public Hearing held on October 30, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved A motion made by Councilman Verola seconded by Councilman Lippiello, to accept the meeting minutes of the Town Board Budget Workshops held on October 11th, 16th, 18th, and 25 of 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Lippiello, to accept the meeting minutes of the Town Hall Progress Meeting held on November 1, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Lippiello, to accept the meeting minutes of the Town Hall Progress Meeting held on November 1, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
ABSTRACT OF CLAIMS
A motion made by Councilman Verola seconded by Councilman Salisbury to accept General Fund Claims No. 1843-1949 in the amount of $87,194.66 as set fourth in the abstract No.111.
The following voucher was adjusted for payment: Amount adjustment to voucher #1908 from $89.39 to $83.95
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
TOWN CLERK REPORT
Town Clerk Heather Scribner reported taking in $711.96 for the month of October, $160.23 was disbursed to the Supervisor and $551.73 to disbursing agencies. A detailed copy is filed at the Town Clerks Office.
A motion made by Councilman Verola seconded by Councilman Salisbury to accept the Town Clerks report as read.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
SUPERVISOR’S REPORT AND ANNOUNCEMENTS
September Expenditures and Revenue:
WEB SITE ACTIVITY The overall number of visits to the Town of Charlton Web Site during the month of October is: Entire site; 24,797 Average per day;799 , Page views; 12,430, Average per day; 400
SUPERVISORS REPORT Supervisors Report read for October 2006:
I attended 8 Town meetings and 6 County meetings for the month of October. I also attended 2 job meetings for the Town Hall project. The Town Board conducted a series of Budget workshops in October and held a Public Hearing on October 30 for the budget. I also attended a Farm Tour on Saturday October 14 sponsored the Saratoga Farm Bureau. The Town Board is very concerned about the lack of progress at the New Town Hall. The Town Board has had a number of meetings about this project. The Town Board expects the General Contractor to build the Town Hall in the contracted time for the cost and according to the plans specifications that were approved by this Board. We will continue to keep the residents in formed about the progress of this project.
SUPERVISORS ANNOUNCEMENTS
The Town Hall would be closed 23rd thru the 25th of November for Thanksgiving.
The Saratoga County Public Health released information regarding flu vaccinations clinics. More information is posted on the bulletin outside the Town Clerk’s Office.
The Saratoga County Department of Social Services released information regarding the HEAP program. The program provides assistance to those in need of energy assistance this winter. More information is posted on the bulletin outside the Town Clerk’s Office.
COMMUNICATIONS
Supervisor Grattidge received two letters from the NYS Office of Parks and Recreation regarding two grants that will not be funded for the town.
Supervisor Grattidge receive a letter from the Burnt Hills Ballston Lake Board of Education, he read the first two paragraphs: The Burnt Hills Ballston Lake Board of Education is looking to the future and hopes you will join us in a new initiative to position our community to benefit from the changes that will be coming our way from the anticipated construction of the Advanced Micro Devices, Inc., (AMD) semiconductor Chip plant in Luther Forest Technology Campus in Malta.
We wood like to begin by meeting with Ballston, Charlton, Clifton Park and Glenville Supervisors and other town officials on November 30 to build knowledge base about the projected impact of AMD on our region and then to discuss next steps for an ongoing town/school district collaboration.
DEPARTMENT & COMMITTEE REPORTS
ANIMAL CONTROL
Animal Control Officer Lee Bramer reported one cat bite case, 2 reports of lost dogs, 2 deer complaints and 1 loose dog violation. Mr. Bramer stated he is working on contacting those with over due dog licenses. Supervisor Grattidge stated his wife found a dog on their property and contacted Mr. Bramer, he was there within the hour. The dog was relocated with its owner. The owner was very pleased.
ASSESSORS No Report
CABLE Councilman Lippiello received a request for cable from a resident on Sacandaga Road. Councilman Lippiello stated he would contact Time Warner to see if they are running cable to that house.
COMPREHENSIVE PLANNING STEERING COMMITTEE (CPSC) Member Marv Schorr reported that the consultant is working on a final draft of the Comprehensive Plan. A Public Information meeting would be held sometime in February. The meeting will be announced in the Town Board Newsletter.
CONSTABLES Councilman Gardner read the Constables report for October. There were 28 patrols, 11 911 calls, drove 2263 miles, issued 17 tickets, investigated 3 Accidents.
ENVIRONMENTAL CONSERVATION COMMISSION (ECC) Chairman Marv Schorr reported that there was no meeting in October. Chairman Schorr is working towards a hazardous waste collection day. At this point it looks like the Town of Ballston, Town of Galway and the Town of Milton will be working together toward a Hazardous Waste Collection.
E-GOVERNMENT Councilman Lippiello stated the committee met in October. They are working with the Town Historian to put together a fresh page of the town’s history.
EMERGENCY PLANNING Councilman Gardner stated he has submitted to the town attorney the Saratoga County’s Emergency Plan for review. The next step would be to adopt the NIMS Plan for Charlton. Councilman Gardner is working on a finding an Emergency Coordinator. He attended a lecture at Albany Law regarding municipality disaster preparedness. Supervisor Grattidge stated the town was working on generating a list of those residents who may need additional help in the case of a disaster.
HIGHWAY Superintendent of Highways Ron Gavin reported:
Highway Department Report for October 2006
General Operations
Chipped brush town wide Mowed parks and cemeteries for the last time this year Cut Brush on Featherbed Unplugged Culverts were we Have Beaver Problems Patched Pot Holes Trimmed Trees on Vines Rd Sweep Saddle Brook Ln Worked on Sanders Painted plows Worked on trucks getting ready for winter Cleaned up limbs from wind storm on October 29th Went to public works expo on October 18th Received first delivery of salt
Equipment Repair
NYSI done on truck # 4 Installed new sander chain in 14’s sander Replaced brake line on truck 1A
Miscellaneous Items
Took delivery of new truck
Supervisor Grattidge stated the Town Board met this morning to open sealed bids for a multipurpose dump body for the new Highway Truck. Highway Foreman Mike Emerich recommends awarding the bid specifications of option #1 to T & T Sales in Latham multipurpose body for the cost of $51,446.00.
HISTORIAN Historian Linder announced several activities (all activities are posted at Town Hall): Historian Linder gave special thanks for having a deputy Historian. Historian Linder stated that the town has 6 historic site markers. There is one at each end of the Historic District and a bronze marker at Gideon Hawley Park. During this month there have been several requests for information regarding the Conde Family. A historic marker marked the Conde Family is placed at the entrance to the Historic District on Stage Road. The Conde Family was one of the original settlers that owned the land at the end of the Historic District. The last inquire was for the McWilliam Family, the house that was tore down on Route 147. Historian Linder stated when it comes to Charlton we have an incredible history.
Deputy Historian Dorothy assisted Historian Linder on finishing Charlton’s Chapter, a story that was submitted to the Saratoga County Historical Society at the Brookside Museum for an insertion to be placed in a book “In Our own words the Story of Saratoga County. A thank you goes to Dorothy Mitchell, the Comprehensive Planning Committee and Howie Eskin in putting this together.
Historian Linder stated she would be attending a conference researching NY at Suny Albany.
Historian Linder stated that the Gazebo at Gideon Hawley Park is not handicapped accessible. There are some folks that would like to go on the Gazebo who cannot get up there. She suggested a ramp for a wheel chair.
Marv Schorr stated that Historian Linder would be speaking to the Charlton Seniors on November 29th.
HISTORIC DISTRICT Historian Linder reported that November 15th is the next meeting.
JUSTICES Councilman Lippiello read the following report submitted by Judge Bascom: During the Month of October 2006, I adjudicated 24 cases.
Fines $1255 Surcharges $ 495
TOTAL $1750
The Office of Court Administration has announced major changes in town and village courts throughout NYS.
1. All Courts will be provided computer, fax, and hardware. 2. All Courts will be on universal case management software. 3. All Court proceedings shall be recorded via digital recorder (provided). 4. Complaints against judges will rely on recordings. 5. Interpreters will be available to Courts via in person or speakerphone 6. Standardized forms will be used by all Courts. 7. Court Administration will be doing security assessments of the local Courts 8. Every judicial district will have a supervising judge who will annually visit Courts. 9. New Judges will have welcome wagon assistance. 10. The Resource Center service for Judges is expanded to 24/7 365 days. 11. Basic training requirements for new Judges is doubled. 12. Advanced training for existing Judges is restructured and expanded. 13. A Judicial Institute is established for training. 14. Credit cards as fine payment will be required. Equipment provided by State. 15. Electronic transfer of money will be required. 16. Electronic filing with State Comptoller will be required. 17. Courts will be required to pull their own DMV reports and Criminal Disposition Reports. 18. Office of Court Administration will audit Court records. 19. Town and Village Courts will require more resources from Town and Village Boards.
This is what I know right now about these sweeping changes impacting the local Courts which are expected to be announced to the general public by 11/23/06. Chief Judge Judith Kaye has said the changes will be implemented.
Councilman Lippiello read the following report submitted by Judge Ketchum:
September and October Report of Fine Activity,
A total of 39 cases were handled during September reflecting: $1920.00 in fines, 120.00 in civil fees, 915.00 in surcharges for a total of 2955.00.
A total of 21cases were handled during October reflecting: $1090.00 in fines and 605.00 in surcharges for a total of 1695.00.
LIBRARY No Report
PARKS Chairman George Eggleston stated the committee met last month. The committee reviewed the Park Rules & Regulations. Chairman Eggleston thanked Laura Linder for the suggestion to the Gazebo at Gideon Hawley Park. We are open to any ideas or suggestions.
PLANNING BOARD Town of Charlton Planning Board Report to the Town Board November 2006 submitted by Susan York - Clerk to the Planning Board 11/09/06
The Town of Charlton Planning Board last met on Monday, October 16, 2006. During this meeting there was just one subdivision application to discuss.
1) Cuchelo ( 235-1-33.1 ) Michele Cuchelo owns a large parcel of land on Route 147 which she would like to divide into 4 parcels. Her application proposed a plan that does not meet Zoning Ordinance for the fourth lot in that the proposed 133 feet of road frontage does not meet the required 200 feet. At the October 10th meeting of the ZBA, Ms. Cuchelo was granted her area variance for the 133 feet of road frontage that allows her application to continue before the Planning Board. At the October 16th meeting, the Planning Board scheduled a Public Hearing for November 20th at 7:45 PM and determined the application to be complete for referral to the Saratoga County Planning Board. 2) During 2006, the size of the Planning Board has temporarily been reduced to 6 members, based upon a decision to go to 5 members from 7. For 2007, the Town Board needs to decide to complete the reduction to a 5 member Planning Board, or return to 7 members. A poll was taken of the Planning Board members and the majority of those present would like to recommend to the Town Board to return to a 7 member Planning Board. Consensus will be established in the November meeting and a recommendation provided to the Town Board. 3) Now that the Planning Board files are current, and very few people have been coming into Town Hall on Tuesday evenings to seek assistance with subdivisions, Susan York, Clerk to the Planning Board, suggested to eliminate the scheduled Tuesday evenings [2 per month] and assist people on an on-request basis. The Planning Board agreed and passed a motion to eliminate the scheduled hours. The Clerk has always been available to give assistance, either by phone or when convenient for all parties. Public notice will be provided via the Town’s website and the Town Newsletter.
RECORDS ADVISORY BOARD Chairman Heather Scribner stated the Records Grants is moving forward. The records clerk Tina Bublak met with Consultants Jettner and Sickler for training. An inventory of inactive records is underway. The inventory has begun with the Town Clerks records and by the first of the year will be moving into other departments. A notebook computer was purchased for the Town Clerks Office and is being used to build an inventory list of records.
There are 3 workshops scheduled on Records Management: LGRMIF Grant Application Information Session-November 15, 2006 Saratoga County Municipal Building 9-1:00pm Electronic Document Management System-December 4, 2006 32 Charlton Rd Town of Ballston 9-1:00pm Providing Access to your Records-December 12, 2006 Lake George 9-1:00pm TECHNOLOGY ADVISORY BOARD Member George Eggleston stated he has worked with the Town Clerk Heather Scribner with conducting an inventory of equipment located in the storage area. She will be putting a list together to incorporate in the equipment inventory.
TOWN CLERK Town Clerk Heather Scribner stated that she is working with the Technology Committee regarding a laser printer. She has asked the Technology Committee to review software quotes for a program for the Town Clerks Office. The software would not be purchased until 2007.
Town Clerk Heather Scribner stated that the office has sent out delinquent dog licenses. She would like to get them in before the end of the year.
WATER DISTRICTS Councilman Lippiello stated the Superintendent of Water is working on winterizing and working on the pump house. The hydrant work is complete. Supervisor Grattidge suggested to work on the project for 2007, the bypass and replacement valve.
ZONING ADMINISTRATOR Zoning Administrator Dave LaFountain issued 10 permits, 4 C/O and collected $1917.00.
ZONING BOARD OF APPEALS (ZBA) Councilman Gardner stated the last meeting the ZBA approved a variance for road frontage. There will be no meeting for November.
RESOLUTIONS
A motion made by Councilman Gardner seconded by Councilman Verola that Resolution No.146 A RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF THE TOWN OF CHARLTON OF THE 2007 TOWN BUDGET be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Salisbury that Resolution No.147A RESOLUTION AUTHORIZING ADOPTION BY THE TOWN BOARD OF AN EMPLOYEE HANDBOOK AS PREPARED BY PUBLIC SECTOR HR CONSULTANTS, LLC be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Lippiello that Resolution No.148 A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO AN AGREEMENT TO PROVIDE CONSULTING SERVICES TO THE TOWN BOARD WITH RESPECT TO MUNICIPAL FINANCIAL MATTERS be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Gardner that Resolution No.149 A PROCLAMATION IN HONOR OF VERNON H. PASHLEY and ALICE B. PASHLEY be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Lippiello seconded by Councilman Verola that Resolution No.150 A RESOLUTION AUTHORIZING THE TOWN HIGHWAY SUPERINTENDENT TO ACCEPT THE BID OF T & T SALES, INC. FOR A MULTI-PURPOSE COMBINATION BODY be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved:
COUNCILMAN REPORTS
Councilman Gardner stated that it has been a privilege to work with the board on many items that were worked on, discussions, frustrations and joy. It has been a great year.
Councilman Lippiello stated the board has been working on the Employee Manual for sometime. This board has been working on this for six months. Sometimes it takes time to get through things. We got through it and I believe we have a good Employee Manual. Councilman Lippiello thanked Robert Killeen and all the people who worked the polls on Election Day. Supervisor Grattidge stated that the Charlton Heights Elementary School has asked to have the polling place changed from the school to another location. It is because a number of reasons one being new security procedures. We are looking at relocating to the New Town Hall by next year.
Councilman Salisbury thanked everyone involved with the budget process. Councilman Salisbury stated that he believes we have a good budget and will improve every year.
Councilman Verola announced the Town Board Newsletter article submission cut off date is January 10th.
Supervisor Grattidge thanked Laura Linder and Dorothy Mitchell for gathering the information for the Proclamation Honoring the Vern and Alice Pashley. A ceremony will be held at the Saratoga County Board of Supervisors on December 19th at 2:30pm.
PRIVLAGE OF THE FLOOR
The Charlton Snowmobile club is asking permission to run the snowmobile route on town property. He understands the concern with the Town Hall Construction. The trail will need to be changed. Town Clerk Heather Scribner received the liability Insurance from the Snowmobile Club. The town board granted permission.
Mark Chowkoski- Asked who does the Employee Handbook Cover? Supervisor Grattidge stated everyone. It is defined in the handbook the classifications of employees. Included is electronic protocol for computers and sexual harassment. Mr. Chowkoski also inquired about the polling site change. He said he was around when district 4 was moved to Harmony Corners Firehouse. Back then wasn’t there an issue regarding how many people and how close the polling places could be together. I think the town should look into it. I think if you have 3 districts voting at the town hall it would be pretty jammed. Councilman Grattidge stated there is also a possibility voting at the Charlton Girls School. The reason for district 4 to move to Harmony Corners Firehouse was to address the parking issue. We will look into another of sources before we move the polling place. Dorothy Mitchell stated that once the new town hall is built the old town hall would be available. Marv Schorr stated that the Saratoga County Green Infrastructure Plan draft is available on the county web site. Supervisor Grattidge stated he would secure a copy for Town Hall if anyone is interested.
Supervisor Grattidge stated that he would not be attending the November 27, 2006 Town Board Agenda Meeting.
A motion was made by Councilman Verola seconded by Councilman Lippiello to enter into an executive session to discuss a personnel issue.
The town board convened, no action was taken by the Town Board in executive session.
Supervisor Grattidge adjourned the meeting of the Town Board at 10:30pm.
Respectfully Submitted
Heather Scribner Charlton Town Clerk
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