Town of Charlton

Saratoga County

Town Board

 

Agenda Meeting

October 30, 3006

 

7:30pm

 

The Agenda meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30 pm at the Charlton Town Hall, called to order by Supervisor Grattidge.

 

Present:  Supervisor Grattidge, Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola and Town Attorney Robert VanVranken.

 

Supervisor Grattidge announced this meeting is to set the Agenda for the Regular Meeting of the Town Board on Monday, November 13, 2006.

 

The Town Board will approve the following meeting minutes at the November 13, 2006 Town Board meeting:

Town Board Meeting               October 10, 2006

Town Board Agenda Meeting       October 30, 2006

Town Board Public Hearing      October 30, 2006

Budget Workshop Meeting      October 11, 2006

Budget Workshop Meeting      October 16, 2006

Budget Workshop Meeting      October 18, 2006

Budget Workshop Meeting      October 25, 2006

Meeting Town Hall Project          November 1, 2006               

 

 

The Town Board would meet on Wednesday November 1, 2006 at 4:00pm at the Town Attorney Office regarding the Town Hall Project.  A public notice will be placed on the sign board at Town Hall.

 

A motion made by Councilman Verola seconded by Councilman Gardner authorizing the town clerk to prepare the abstract of claims.  Approved

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

                                                                                                                                               

Supervisor Grattidge stated the following items will be on the Agenda for the November 13, 2006 meeting:

Abstract of Claims

Town Clerk report

Supervisor Announcements and Reports

Web Site Activity

Communications

Expenditures and Revenues

Department Reports

 

Supervisor Grattidge announced the following:

The Planning Board has scheduled a Public Hearing November 20^th at 7:45pm concerning the Cuchello property located at 1280 Sacandaga Road.

 

Communications

Supervisor Grattidge received a letter from Mr. Weaver thanking the Highway men for installing the children at play signs.

 

Supervisor Grattidge receive the 2006 assessment roll totals from the Saratoga County Real Property.

 

The Town Board received a memo from the Highway Superintendent regarding the equipment needed for the new Highway Truck.

 

RESOLUTIONS

 

A motion made by Councilman Gardner seconded by Councilman Verola that Resolution No.138 A RESOLUTION AWARDING BID TO PROVIDE TO THE TOWN HIGHWAY DEPARTMENT SCREENED SAND FOR ICE CONTROL be approved:

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

A motion made by Councilman Verola seconded by Councilman Lippiello that Resolution No.139 A RESOLUTION AUTHORIZING THE TRANSFER OF FUND

NECESSARY FOR PAYMENT OF THE TOWN HIGHWAY DEPARTMENT NEW TRUCK, CAB AND CHASSIS be approved:

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

A motion made by Councilman Lippiello seconded by Councilman Verola that Resolution No.140 A RESOLUTION AUTHORIZING THE TOWN HIGHWAY

SUPERINTENDENT TO PREPARE BID SPECIFICATIONS AND ADVERTISE FOR BIDS FOR A MULTI-PURPOSE DUMP BODY AND PLOW EQUIPMENT TO BE USED ON TOWN HIGHWAY DEPARTMENT TRUCK, CAB AND CHASSIS be approved:

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

A motion made by Councilman Lippiello seconded by Councilman Gardner that Resolution No.141 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS

NECESSARY TO CREATE SUFFICIENT FUNDS NECESSARY TO MEET TOWN BOARD OBLIGATIONS WITH RESPECT TO DOG CONTROL AND ZONING ADMINISTRATIVE SERVICES be approved:

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

A motion made by Councilman Lippiello seconded by Councilman Gardner that Resolution No.142A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS

NECESSARY TO CREATE SUFFICIENT FUNDS NECESSARY TO MEET TOWN BOARD OBLIGATIONS WITH RESPECT TO DOG CONTROL AND ZONING ADMINISTRATIVE SERVICES be approved:

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

A motion made by Councilman Verola seconded by Councilman Salisbury that Resolution No.143 A RESOLUTION AUTHORIZING THE TOWN CLERK TO EXECUTE A CONTRACT WITH JETTNER & SICKLER TO PROVIDE CONSULTING SERVICES WITH RESPECT TO THE RECEIPT BY THE TOWN OF A LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND GRANT be approved:

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

A motion made by Councilman Salisbury seconded by Councilman Verola that Resolution No.144 A RESOLUTION AUTHORIZING THE SUPERVISOR TO INVEST WATER RESERVE FUNDS INTO A CD ACCOUNT be approved:

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

A motion made by Councilman Verola seconded by Councilman Gardner that Resolution No.145 A RESOLUTION AUTHORIZING THE TRANSFER OF WATER DISTRICT #1 FUNDS RELATIVE TO THE ALPLAUS KILL CROSSING PROJECT be approved:

 

Roll call vote:  Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye  Approved

 

The Town Board is working on finalizing the employee handbook for the town.  A resolution has been prepared for adopting of the handbook.  A final draft would be presented for adoption at the November 13, 2006 Town Board Meeting.

 

Supervisor Grattidge stated he would like to move forward on adopting a new fee schedule for the Town of Charlton making the effective date January 1, 2007.

 

The following suggested changes include:

 

Type	Current	Proposed	Comment
Building Permit Renewals	$55.00	$90.00	To help cover the administrative costs, inspector receives $56.00 town receives remaining balance
Subdivision	$100.00 per lot	$300.00 per lot	To help defray the cost of the planning board and attorney
Escrow Account	No Change
Site Plan Review (Planning Board)
Subdivision (Park fee)	$600.00 per lot	$1200.00 per lot	For the projects to the Parks
Zoning Board of Appeals Variance	$50.00	$300.00
Zoning Board of Appeals Interpretation		$100.00
Zoning Board of Appeals Exemption Use	$250.00	$300.00
Amendment, Temporary Certificate, Use Occupancy		$300.00

 

Attorney Robert VanVranken commented on the suggested notes within the fee schedule.  His concerns are who is going to implement it, how is it going to be implemented, who is going keep track of it.

 

Town Attorney Robert VanVranken gave suggestions to the Town Board regarding the wording on the Notes within the fee schedule.  His concern is the implementation.  There have been concerns with maintaining escrow funds earlier in the year.

 

The Town Board agreed with the proposed change of fees presented by Supervisor Grattidge.  Town Attorney Robert VanVranken will work on the wording of the notes.  Attorney VanVranken understood the Town Boards concern of being fair and warning the public that their may be additional fees in the form of an escrow.  His concern is the scope and process.  Supervisor Grattidge stated a draft would be presented at the November Agenda meeting and adopting the fee schedule in December.

 

 

Supervisor Grattidge stated the Saratoga County Veterans are honoring deceased veterans each month.  The County has asked the Town of Charlton to participate.  After speaking with the Town Historian Laura Linder a recommendation was made to honor Vern and Alice Pashley.  A proclamation would be prepared for the November Town Board Meeting.  A ceremony will be held at the Saratoga County during the month of December.

 

Supervisor Grattidge stated that a resolution regarding the NIMS emergency preparation will be on the November Agenda.  Councilman Gardner would provide further information if needed.

 

The Town Board directed the Town Clerk to send a memo to all departments regarding the purchase of white copy paper.  The Town Clerk will order all white copy paper for the Town of Charlton.  The purpose is to receive copy paper at a discounted price when ordering in large quantities.

 

The Town Board received a proposal to hire a financial consultant Bob Fischer to help set up the Town’s account line items.  Councilman Verola suggested meeting with Mr. Fischer to go over his services.  Supervisor Grattidge stated he would contact Mr. Fischer to set up an appointment.  A resolution entering into an agreement with Mr. Fischer would be on the November Agenda.

 

Councilman Gardner stated there are no new updates for the Open Discussion Item List. 

 

 

Supervisor Grattidge adjourned the meeting at 9:37pm.

 

 

 

Respectfully Submitted

 

 

Heather Scribner

Charlton Town Clerk