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Town of Charlton Saratoga County Town Board
October 10, 2006
7:30pm
The Regular meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30pm at the Charlton Town Hall, called to order by Supervisor Grattidge.
Present: Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola, Supervisor Grattidge, Town Clerk Heather Scribner.
Supervisor Grattidge lead the pledge of Allegiance.
The Town Board meeting began with opening sealed bids for screened sand. The legal notice read: LEGAL NOTICE TOWN OF CHARLTON NOTICE TO BIDDERS
The Town of Charlton will be accepting sealed bids for ice control sand. Sand is to be screened sand for the purpose of ice control. Sand is to be screened through a 1/4 inch screen and not more than 25% passing No. 50 mesh. The period of the bid will run October 1, 2006 through May 1, 2007. Price is to be delivered priced and quoted by the ton. Delivery location is Charlton Highway Garage, 4008 Jockey Street, Charlton, New York. Delivery hours will be Monday through Friday from 7:00 A.M. to 3:30 P. M. Bids will be accepted at the Town Clerk’s Office, 784 Charlton Road, Charlton, New York 12019 until 1 P.M. on Tuesday, October 10, 2006 and will be opened at the Town Board Meeting on Tuesday, October 10th at 7:30 P.M. at the Charlton Town Hall, 784 Charlton Road, Charlton, New York. The Town has the right to reject any and all bids. Further information may be obtained by calling the Charlton Highway Department at 399-3425, 7 A.M. to 3:30 P.M. Monday through Friday.
Ronald Gavin Highway Superintendent
September 20, 2006 The sealed bids were opened and read as follows: Carver Sand F.O.B $5.00 per a ton delivered $8.25 Triax F.O.B $4.50 per a ton, delivered $8.35 Callanan Industries F.O.B. $6.25 per a ton, delivered $10.60
Supervisor Grattidge stated the results would be given to the Superintendent of Highways for review. The Town Board will award the bid at the Agenda Meeting on October 30, 2006.
APPROVAL OF MINUTES A motion made by Councilman Verola seconded by Councilman Gardner, to accept the meeting minutes of the Town Board Meeting held on September 11, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Salisbury, to accept the meeting minutes of the Town Board Agenda Meeting held on September 25, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Lippiello seconded by Councilman Salisbury, to accept the meeting minutes of the Town Board Meeting a Presentation on the Town Municipal Accounting Program held on September 27, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Gardner, to accept the meeting minutes of the Town Board Budget Workshop Meeting held on October 4, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Lippiello seconded by Councilman Verola, to amend the August 14, 2006 Town Board Meeting to include the Supervisors report.
The report read as follows: Supervisor Grattidge reported attending 6 Town Meetings and 7 County meetings. Some of the Town meetings concerned the New Town Hall Project and the drafting of a Charlton Employee Handbook. He also attended the Saratoga County Fair and gave a tour of Charlton to a NYS Assemblymen. He went to a demonstration for some new Police technology for the County Safety Committee.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
ABSTRACT OF CLAIMS
A motion made by Councilman Verola seconded by Councilman Lippiello to accept General Fund Claims No. 1757- 1842 in the amount of $71,399.94 as set fourth in the abstract No.110.
The following voucher was adjusted for payment: Voucher No. 1831 account # A-7110.4 was adjusted from $551.60 to 551.50.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
TOWN CLERK REPORT
Town Clerk Heather Scribner reported taking in $1314.37 for the month of September, $171.49 was disbursed to the Supervisor and $1142.88 to disbursing agencies. A detailed copy is filed at the Town Clerks Office.
A motion made by Councilman Verola seconded by Councilman Gardner to accept the Town Clerks report as read.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
SUPERVISOR’S REPORT AND ANNOUNCEMENTS
September Expenditures and Revenue:
WEB SITE ACTIVITY The overall number of visits to the Town of Charlton Web Site during the month of September is: Entire site; 29,921 Average per day; 997, Home page; 945, Page views; 12,995, Average per day; 433
SUPERVISORS REPORT
Supervisor Grattidge stated he attended 6 Town meetings and 6 County meetings for the month of September. He also attended 2 job meetings related to the New Town Hall project. The Town Board and the Finance Committee held a workshop to discuss the current bookkeeping software. The Town Board and the Town Clerk attended a NIMS training class provided by Saratoga County Emergency Service Department.
SUPERVISORS ANNOUNCEMENTS
Supervisor Grattidge announced the Town Board would meet each Wednesday during the month of October. The next meeting would be on October 11th at 6:45pm where a number of groups are given an opportunity to give a presentation to the Town Board regarding their 2007 budget proposals.
Supervisor Grattidge announced the Saratoga County Office for the Aging will hold a public Hearing on October 27, 2006 at 1:00pm. The purpose of the hearing shall be to obtain input, suggestions and comments relative to programs for the aging for the year 2007.
COMMUNICATIONS
Supervisor Grattidge received an email from a resident on Vines Road requesting a sign to be installed to warn drivers of children at play. The letter read: Mr Grattidge,
My name is Scott Weaver (yes the same one that owns the big oak tree on Vines Road). Recently new neighbors have moved into the home across the street from us (Bob Kellers old house) They have 2 boys that play football and soccer with my son after school. There have been a few close calls recently due to the increased amount of kids at this end of Vines Road. In addition, the school bus stop is in front of our house which means our new neighbors children have to cross at the bad turn on Vines. Would it be possible to have a sign installed the warns drivers of children playing?
Thanks for your time in this matter,
Scott Weaver
Highway Foreman Mike Emerich stated the Highway Department has a Child at play sign and will see that it is put up. There would be two signs needed one for the east side and one for the west side. Supervisor Grattidge stated to put the one up for now and order an additional one.
DEPARTMENT & COMMITTEE REPORTS
ANIMAL CONTROL Councilman Gardner stated a dangerous dog case was settled, and found that the dog was not dangerous. Town Clerk Heather Scribner stated delinquent dog license notices have been sent out. She is working with the Animal Control Officer on over due dog licenses. Town Clerk Heather Scribner reported that there have been 30 dogs deleted from the dog inventory due to residents moving out of town or deceased.
ASSESSORS Assessor Wesley Weaver stated the Assessors Office is continuing with updating the current assessment roll. They will continue taking photographs to update the inventory. Resident Dick Lupi asked if the residents would receive a greater percentage off from the STAR program if the town were having an equalization rate of 100%. Assessor Wesley Weaver stated he would look into it.
CABLE Councilman Lippiello stated that Time Warner is continuing with the planned build out for this year.
COMPREHENSIVE PLANNING STEERING COMMITTEE (CPSC) Gary Vanderhorst member of the Comprehensive Planning Steering Committee stated the committee would meet on October 23, 2006 at 7:00. The CPSC has invited the Town Board, Planning Board and Zoning Board of Appeals to review and comment on the Comprehensive Plan draft. The CPSC meets the first Monday of each month for the regular scheduled meeting. Mr. Vanderhorst stated after the CPSC meets with the various boards for input and assuming everyone is in agreement the CPSC will hold a public information meeting.
CONSTABLES No report
ENVIRONMENTAL CONSERVATION COMMISSION (ECC) Supervisor Grattidge stated he is working towards a hazardous waste program at the county level. He would be meeting with other supervisors to discuss a program for 2007.
E-GOVERNMENT Councilman Lippiello stated that the E-Government Board will meet on October 26, 2006 at 7:30pm. Those who signed up to receive the Town Board Newsletter Electronically should have received their copy. Councilman Lippiello stated he would look into those who receive the newsletter electronically and make sure they are deleted from the list of those who receive the newsletter by postal mail.
EMERGENCY PLANNING Councilman Gardner stated the Town Board, Town Clerk and Deputy Town Clerk have completed and passed a NIMS Training class. Councilman Salisbury will make arrangements to take the class on line. Councilman Gardner stated he had received a sample copy of an Emergency Plan from Saratoga County. This will be useful as the town develops its plan.
HIGHWAY Superintendent of Highways Ron Gavin reported: Highway Department Report for September 2006
General Operations
Cleaned up misc. Stone around Yard Swept Roads that were sealed Mowed Road Sides Cut Brush on Featherbed Unplugged Culverts were we Have Beaver Problems Patched Pot Holes Hauled Sand from Tri Town pit Mowed Cemeteries Trimmed around Welcome to Charlton Signs Mowed and Trim Town Parks Trimmed Trees on Vines Rd Sealed Saddle Brook Ln Started working on Sanders Hauled Stone for Shadick rd Equipment Repair
Repaired Fuel Pickup in Tank on Truck Number 12
Miscellaneous Items
Working on Budget for ‘07
HISTORIAN Historian Linder announced several activities (all activities are posted at Town Hall):
In Celebration of NYS Archives Week the Charlton Historical Society will hold its monthly meeting on October 11th at the Ellms Family Farm 448 Charlton Road 7:30PM. At the farm open house the Ellms Family will tell the story of their farm and its changing variety of crop industries. Their introduction to The Erie Canal Days Corn maze will be followed by an optional moonlight hayride.
The Harmony Community Center has completed the Charlton Directory. All residents will receive a copy. The feature cover is honoring the Charlton’s Sons & Daughters of Liberty Fife and drum Corp.
On October 15th the Harmony Hall will hold its pie festival.
HISTORIC DISTRICT Historian Linder reported the Historic District receive an Application for Opinion from a resident in the Historic District. The Historic District met and reviewed the application from the Weise’s for an expansion on their home.
JUSTICES During the month of September Judge Bascom adjudicated 47 cases. Submitted to the State Comptroller $3615 in Fines, $385.00 in Fees and $1135.00 State Charges.
LIBRARY Supervisor Grattidge stated the Galway Public Library has included an article in the Town Board Newsletter to expand as a district.
PARKS Chairman George Eggleston stated pavilion at Elmer Smith Park has been stained. The highway department has drained the water fountains at the park. The tennis nets will continue to be up for another month. A thank you goes to the Clark family Stacy Clark and her sons Austin and Brandon for painting the bleachers at Elmer Smith Park.
PLANNING BOARD Councilman Verola stated the Planning Board last met on Monday, September 18, 2006. During this meeting there were no subdivision applications to deliberate and just one Zoning Board of Appeals referral and correspondence items to discuss.
RECORDS ADVISORY BOARD Town Clerk Heather Scribner received notification from the NYS Archives that grant applications are available. On November 15th at the Saratoga County Municipal Center a training class is scheduled regarding the grant process.
The records grant project is moving forward. A purchase of a notebook computer along with the hiring of a records clerk is underway.
The town board will approve a utility cart to help with the records project. The cart will help move records from one area to another.
Town Clerk Heather Scribner stated she sent a memo to each of the town board members regarding the hiring of a records consultant. The memo read: Attached is a contract for a Records Consultant Jettner & Sickler, Consultants, and Records Management. The records consultant is part of the Records Grant award. The amount awarded was $2700.00; the first part of the consultant work is described in the attachment. Enclosed is additional work a Contract II that would be done in 2007. The consultant has been reviewed by the Records Advisory Board with the recommendation we move forward with Jettner & Sickler services. I am requesting at the Town Board Agenda meeting the Town Board authorizes the Town Clerk to enter into an agreement with the first contract. Town Clerk Heather Scribner announced as part of Archives Week the Records Advisory Board displays each year a few of the books that the town has preserved each year. The books are bounded and kept preserved. Each year the Records Advisory Board works on one book of towns records for preservation. In addition, displayed to the public was a digitalized record of town board meeting minutes. The records were scanned and put on to a CD. Specific researches related to the Town Board Meeting Minutes can be found quickly and has been found to minimizing the hours of searching for a specific item.
Historian Laura Linder spoke about the reproduction of old photos that are currently display at town hall. These 400 images were scanned to create collogues in the year 2001. Each historian in Saratoga County was asked do a presentation then and now of our respective community. A title panel is on each photo and if you look carefully you can find your way around town.
TECHNOLOGY ADVISORY BOARD Member George Eggleston stated the board is working on the specifications for a server for the town. The town board members received a copy of the specifications and what the proposed system would look like for the new town hall.
TOWN CLERK Town Clerk Heather Scribner stated she is working with the Animal Control Officer regarding overdue dog licenses. The Town Clerk’s office is busy with the issuing of Hunting and Fishing Licenses. The dear management permits cut off date was September 31st and will begin again November 1st for those who did not receive a permit.
TOWN HALL Councilman Verola stated that the Town Hall Project is moving forward.
WATER DISTRICTS Councilman Lippiello stated the water district has completed the 4 hydrant replacement project.
ZONING ADMINISTRATOR Zoning Administrator Dave LaFountain stated he issued 10 permits; 4 Certificate of Occupancy’s and collected $956.00
RESOLUTIONS
A motion made by Councilman Verola seconded by Councilman Lippiello that Resolution No128. A RESOLUTION AUTHORIZING THE APPOINTMENT OF A RECORDS MANAGEMENT CLERK FROM A LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND GRANT (LGRMIF) be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Salisbury seconded by Councilman Verola that Resolution No.129 A RESOLUTION AUTHORIZING THE PURCHASE OF A TOWN HIGHWAY DEPARTMENT TRUCK, CAB AND CHASSISbe approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Gardner that Resolution No.130 A RESOLUTION ESTABLISHING OCTOBER 30, 2006 AS THE DATE FOR A PUBLIC HEARING CONCERNING THE TOWN OF CHARLTON ANNUAL BUDGET FOR 2007 be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Lippiello seconded by Councilman Gardner that Resolution No.131 A RESOLUTION ESTABLISHING A HALLOWEEN NIGHT CURFEW be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Gardner that Resolution No.132 A RESOLUTION AUTHORIZING THE PURCHASE OF AN ENTRANCE DOOR HANDLE FOR TOWN HALL be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Lippiello that Resolution No.133A RESOLUTION AUTHORIZING THE PURCHASE OF A NOTEBOOK COMPUTER FROM FUNDS RECEIVED FROM A LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND GRANT (LGRMIF) be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Gardner seconded by Councilman Verola that Resolution No.134 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR USE BY THE OFFICE OF TOWN HISTORIAN be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Lippiello seconded by Councilman Gardner that Resolution No.135 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE TOWN TRUST AND AGENCY ACCOUNT TO THE TOWN HIGHWAY ACCOUNT AND RELATIVE TO THE KRAMLICK/MILLS/TOWN OF CHARLTON DITCH MAINTENANCE AGREEMENT be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Verola seconded by Councilman Gardner that Resolution No.136 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS NECESSARY TO EFFECT PAYMENT TO GRAINGER TO PAY FOR A UTILITY CART FOR RECORDS MANAGEMENT be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Lippiello seconded by Councilman Salisbury that Resolution No.137 A RESOLUTION AUTHORIZING AN AMENDMENT TO THE TOWN OF CHARLTON 2006 ANNUAL BUDGET WITH RESPECT TO PAYMENT FOR IMPROVEMENTS TO SADDLEBROOK LANE be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
COUNCILMAN REPORTS
Councilman Gardner stated he has read the draft copy of the Comprehensive Plan. A lot of information was put into the plan and complimented the Committee putting it together.
Councilman Lippiello complimented the Comprehensive Steering Committee for the long hard work to put the draft together.
Councilman Salisbury stated he was glad to back. He had surgery. Complimented Supervisor Grattidge for the work he is doing.
Councilman Verola stated a miss print was made in the Town Board Newsletter. Election Day is November 7th not the 8th.
PRIVLAGE OF THE FLOOR
Representing the Charlton Seniors Dick Lupi announced the NYS Public Service Commission will speak on how to select your power source October 25th. The seniors will hold their annual Christmas Party December 13th. Mr. Lupi asked if the town board as made any plans on what they are going to do with the town hall once the new town hall was built. Councilman Verola stated the Comprehensive Plan deals with community pride and recommends the town to form a committee to deal with events that would promote community pride. She is hoping to include that group to find uses for the building. The plan has not been adopted yet.
Marv Schorr stated that the National Grid is almost out of the power generation business. National Grid sent out letters to residents saying that the residents would have to pick a new electricity provider; National Grid will still act as a wire company, distributor etc. but you will need to get your power from another supplier. If you don’t pick one, one will be provided for you. On October 25th at 10:30am a representative from the NYS Public Service Commission will speak regarding what is happening.
After everyone had a chance to speak who wished Supervisor Grattidge adjourned the meeting at 8:55pm.
Respectfully Submitted
Heather Scribner Charlton Town Clerk
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