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Town of Charlton Saratoga County Town Board
Agenda Meeting September 25, 3006
7:30pm
The Agenda meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30 pm at the Charlton Town Hall, called to order by Supervisor Grattidge.
Present: Supervisor Grattidge, Councilman Gardner, Councilman Lippiello, Councilman Salisbury, Councilman Verola and Town Attorney Robert VanVranken.
Supervisor Grattidge announced this meeting is to set the Agenda for the Regular Meeting of the Town Board on Tuesday, October 10, 2006.
The Town Board will approve the following meeting minutes at the October 10th town board meeting: September 11, 2006 Regular Town Board Meeting September
25, 2006 Agenda Meeting Supervisor Grattidge stated the following items will be on the Agenda for the October 10th meeting: Abstract of Claims Town Clerk report Supervisor Announcements and Reports Web Site Activity Communications Expenditures and Revenues Department Reports
A motion made by Councilman Verola seconded by Councilman Gardner authorizing the town clerk to prepare the abstract of claims. Approved
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Aye, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
Councilman Salisbury questioned two vouchers that were for clerical work. Councilman Salisbury stated that these vouchers should be on payroll. Councilman Verola stated that she had contacted the comptroller’s office and they said the town could voucher these employees as long as they are classified as independent and provide a contract. We will need to get a contract for these services. It is preferable to pay by voucher so the town does not have to get into state retirement and taxes. Councilman Salisbury asked are these employees going to be classified as independent contractors. Supervisor Grattidge suggested getting more information on what format the contract should be.
Councilman Salisbury questioned another voucher regarding the town hall cleaning. He does not believe this person works for the town. Mr. Morgan stated yes she does, right now she is handicapped. She comes in with me. She works for a half of year for $599.00 and I work for a half of year for $599.00. Mr. Morgan stated if the town wants it down as a 1099 then he is not interested in the job.
Supervisor Grattidge announced the following: Town Hall would be closed on October 9th for Columbus Day. Supervisor Grattidge received a notice from the Zoning Board of Appeals for a Public Hearing scheduled for October 10th. Supervisor Grattidge stated the ZBA would need to relocate their meeting possibly to the Historical Society Building because of the conflict with the Town Board meeting at Town Hall.
Supervisor Grattidge will hold biweekly meetings starting Thursday at Town Hall. He will be available to discuss any issues that departments may have. He would like people to call in advance to set up a time.
Supervisor Grattidge received a Notice of Apparent Violation form from the Building Inspector Richard Moon. Mr. Moon is using this form when he sees anyone in violation of building.
Saratoga County Planning Board is conducting Local Officials Farm Tour on Saturday October 14th at 8:00am-11:30am and will begin at the Saratoga Sod Farm. Invited to attend are Planning Board, Town Board, Zoning Board of Appeals, Town Supervisors and Open Space Committee.
Supervisor Grattidge received notice from the Saratoga County Planning Board regarding their annual training class. The class will be held on January 24th at 8:30am at the Saratoga City Center.
A packet was received from Saratoga Water Coordinating Committee regarding issues that the Planning Board may encumber when people are coming in for subdivisions.
Councilman Lippiello received an email from the Assessor Chairman Vicky Hayner. Chairman Hayner is looking for an authorization to attend R3 Classification training on November 8,9,15 and 16th for a cost of $365.00. Also a G2 training class that runs October 23, 24, 30, 31st for a cost of $445.00 and a G3 training on November 27,28 through December 4th and 5th. The funds are available in the Assessors Contractual Account.
RESOLUTIONS A motion made by Councilman Gardner seconded by Councilman Lippiello that Resolution No.126 A RESOLUTION AUTHORIZING A TRANSFER OF FUNDS NECESSARY TO AFFECT PAYMENTS FOR THE PAYMENT OF ZONING ORDINANCE BOOKS be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Lippiello that Resolution No.127 A RESOLUTION AUTHORIZING ASSESSOR CHAIRMAN VICTORIA HAYNER TO ATTEND CERTAIN TRAINING CLASSES be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
Supervisor Grattidge stated the following resolutions would be presented at the October 10th town board meeting: -The filing of the 2007 tentative budget -Transfer of funds for the Highway Department concerning the Saddlebrook Project… Supervisor Grattidge stated this was an agreement from a while back. The agreement was, when the last home was built on Saddlebrook the Highway Department would put a final coat of paving. It came to that point last year. The monies were kept in the Highway unexpended balance and a transfer is necessary of $8800.00 to the current budget for road repairs to complete the project. This was not in an escrow account. It was in an interest baring account. -Annual Halloween Curfew resolution -Resolution hiring a Records Management Clerk under the Records Management grant fund to conduct an inventory on active records. -Transfer of Funds to purchase a Utility Cart -Resolution authorizing the Town Clerk to Purchase a notebook computer -A Transfer of Funds out of the Trust and Agency Account. Supervisor Grattidge stated the town has $2239.00 in a Trust and Agency Account from an agreement regarding drainage easement along the Kramlick property on Division Street. The Highway Department was not aware that it was there until recently. The Highway Department has been maintaining the area. Supervisor Grattidge stated we need to clean up this agreement that was done many years ago around the early 1990’s.
Supervisor Grattidge stated the Highway Department is looking into purchasing a Cabin Chassis in this calendar year and purchasing the equipment in the beginning of 2007. The Highway Department will present to the town board some figures. Supervisor Grattidge stated that the town board may need to authorize the Highway Department to make the purchase at the October meeting by transferring funds.
Superintendent of Water John Morgan is working on the replacement of hydrants. Mr. Morgan stated hopefully the project can be done with the price set by the town board. It is questionable because of buried cables and hand digging. Supervisor Grattidge stated after it was located they found buried utilities around the old hydrants. Councilman Verola stated they knew it may be more money after going in. Mr. Morgan stated a new dehumidifier is needed at the pump house. A water report on the water tower was distributed to the Town Board members.
Councilman Verola stated the Historic District Commission will meet on October 24th at 7:00pm at Town Hall. They requested that Supervisor Grattidge attend.
Councilman Gardner discussed the sales tax revenue. The sales tax is trailing from last year. A letter from the Saratoga County Treasurer stated the sales tax would be picking up.
Councilman Gardner received a report on escrow accounts from the Planning Board. He would like more information on the figures.
Councilman Gardner received figures on the Capital Reserve accounts and CD;s for the town. He would like further information. Councilman Gardner presented a spread sheet to the Town Board on his suggestions.
Councilman Gardner will contact Sue Lombardi the town’s grant writer regarding a grant on Shared Municipal Agreements.
Councilman Gardner announced that there is a training class on Basic Accounting in the Town of Colonie for $80.00. He would be attending.
Councilman Gardner suggested the town should provide training to staff on how to use fire extinguishers that are in the town hall.
Councilman Gardner distributed a systematic scale for a server for the town. Technology Committee member George Eggleston stated this would include a universal printer for any department use. Councilman Gardner received a cost proposal from DELL that is under $5000.00. Once the server is purchase the town would need service. Business Automative Solutions provides server service. Supervisor Grattidge suggested looking into our current computer service company HELP Co. The company services the Town of Malta’s server. Supervisor asked the technology committee to look into the difference between DSL and Road Runner internet services. The DSL is being installed for the Highway Department for approximately $25.00 a month cheaper than the Road Runner.
TOWN BOARD OPEN DISCUSSION ITEMS
Employee Handbook Supervisor Grattidge stated the Town Board received draft 3 of the Employee Handbook. He would like the town board members to get to him any suggestions before the next Agenda meeting. The next step will be a public hearing for November.
Updating Park Rules & Regulations Councilman Lippiello stated the Park Committee did not meet last month. The rules and Regulations will be discussed at their next meeting.
Updating Park Rules & Regulations Supervisor Grattidge stated the town board is waiting for the Park Committee to correspond back on the Park Rules and Regulations.
Open Burning Ordinance Supervisor Grattidge stated the Environmental Conservation Commission has given recommendations. At this point when the burning ordinance permit was clarified to the residents and that they needed to provide specific dates on the application the problem was addressed.
Cell Tower Zoning Supervisor Grattidge stated the town attorney is reviewing.
Wind Generators & Permanent Storage Containers Supervisor Grattidge stated nothing has progressed.
Local Dog Ordinance Law Councilman Gardner has reviewed the ordinance with Animal Control Officer Lee Bramer. More information will follow.
Clerk to the Supervisor “Tabled”
Town Management Software The Town Board is meeting with Computer Software Tec. on September 27th. The Finance Committee will be invited to attend.
Fire District Annual Reports Town Clerk Heather Scribner received the Charlton Fire District and West Charlton Fire Districts end of year report. She did not receive a report from Harmony Corners. She will be receiving a five year report for each district from the NYS Comptrollers.
Retirement Monthly Reports Supervisor Grattidge received all time and attendance logs and will forward a packet to the Town Board.
Town Yearly Fiscal Budget Supervisor Grattidge stated the tentative budget would be submitted to the Town Clerk on Friday. The Town Board will meet every Wednesday in the month of October at 7:00pm.
Contracts for all Donations from the town Supervisor Grattidge stated the town is working on getting all the contracts in place for next year.
Town Wide Brush Pick Up A notice will be in the Town Board Newsletter. The Highway Department will pick up brush the week before Halloween.
Court Clerk Supervisor Grattidge stated the Court Clerk issue would be discussed in the Budget process.
The Town Fee Schedule Update Supervisor Grattidge stated the last draft distributed out was draft 4.
A motion made by Councilman Verola seconded by Councilman Lippiello to enter into an executive session at 8:40pm to discuss a potential litigation.
The Town Board reconvened to the Agenda Meeting of the Town Board at 9:45pm.
Supervisor Grattidge stated that there was no action taken in executive session.
The Agenda Meeting of the Town Board was adjourned.
Respectfully Submitted,
Heather Scribner Charlton Town Clerk
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