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Town of Charlton Saratoga County Town Board
September 11, 2006
7:30pm
The Regular meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30pm at the Charlton Town Hall, called to order by Supervisor Grattidge.
Present: Councilman Gardner, Councilman Lippiello, Councilman Verola, Supervisor Grattidge, Town Clerk Heather Scribner and Town Attorney Robert VanVranken.
Absent: Councilman Salisbury
Supervisor Grattidge stated after the pledge of Allegiance there would be a moment of silence in remembrance of 9-11.
A motion made by Councilman Lippiello seconded by Councilman Verola, to accept the meeting minutes of the Town Board Meeting held on August 14, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello; Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Lippiello, to accept the meeting minutes of the Town Board Agenda Meeting held on August 28, 2006 with correction to page 7.
Should read: Planning Board Chairman Raymond Black shared with the town board a situation that occurred with a Planning Board Applicant. It was indicated to the applicant they could meet Zoning Ordinance if they had 200 feet of road frontage for a new lot even though it is not continuous. The direction should have been that the lot would need to be continuous. Chairman Black apologized.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Lippiello seconded by Councilman Verola, to accept the meeting minutes of the Town Board Workshop Meeting on the Water Districts held on August 30, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Gardner seconded by Councilman Verola, to accept the meeting minutes of the Town Board Workshop Meeting on the Employee Handbook held on August 30, 2006.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
ABSTRACT OF CLAIMS
A motion made by Councilman Verola seconded by Councilman Gardner to accept General Fund Claims No. 1675-1756 in the amount of $139,039.42 as set fourth in the abstract No.109 with the following adjustments.
The following vouchers were adjusted for payment: Voucher No. 1750 amount adjusted from $62.50 to $66.24 to cover shipping cost Voucher No. 1707 amount adjusted from $207.56 to $203.37 removal of $4.19 for shipping.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
TOWN CLERK REPORT
Town Clerk Heather Scribner reported taking in $930.88 for the month of August, $142.84 was disbursed to the Supervisor and $788.04 to disbursing agencies. A detailed copy is filed at the Town Clerks Office.
A motion made by Councilman Verola seconded by Councilman Gardner to accept the Town Clerks report as read.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
SUPERVISOR’S REPORT AND ANNOUNCEMENTS
August Expenditures and Revenue:
WEB SITE ACTIVITY The overall number of visits to the Town of Charlton Web Site during the month of August is: Entire site; 27,269 Average per day; , Home page; 924, Page views; 12,691, Average per day; 409
SUPERVISORS REPORT
Supervisor Grattidge reported attending 5 Town meetings and 6 County meetings for the month of August. He spent a great deal of time working on the contracts and bonding agreement in regards to the General Contractor for the Town Hall project. The Town Board held workshops with the Finance Committee and the consultant working on the Employee Handbook. The Board also met with the Town Engineer Jim Mitchell and Water Superintendent John Morgan to discuss future water district repair projects.
SUPERVISORS ANNOUNCEMENTS
Supervisor Grattidge announced the following: Primary Day is September 12, 2006 the hours for voting is 12:00pm – 9:00pm.
The Town Board will be conducting Budget Work Shop Meetings during the Month of October. The time will be announced.
The Zoning Board of Appeals will hold a Public Hearing on September 12, 2006 at 7:45pm at the Historical Society School House.
The Saratoga County Planning Board is conducting a training class called Making a Good Record, minutes, findings, discussions and documents.
COMMUNICATIONS
Supervisor Grattidge stated the town received correspondence from the Attorneys representing the town’s insurance company in the matter of Thomas Miller VS Town of Charlton, Dream Ponies. The cover letter read: I am employed as an attorney for the capital region staff council Selective Insurance and have been assigned to represent the town of Charlton in the above matter. The appropriate legal steps have been taken to protect the town’s interest including the service of an answering of appropriate disclosure demand. A copy is enclosed for your files. (A copy is filed at the Town Clerks Office) Supervisor Grattidge stated he would continue to keep everyone informed.
Supervisor Grattidge stated the town received a letter from the office of Tabner, Ryan & Keniry. The letter read: On August 17, 2006 I received materials from Donald Zee attorney for Bordeau Builders in connection with the Water District Extension relative to the approval of reality subdivision lands pertaining of Capitol Reality on Crooked Street in the Town of Charlton. The material has not been reviewed they were delivered to the town designated engineer who will review the papers on behave of the town. The review is not expected to occur until the developer funds an escrow account intended to cover professional fees for reviewing the submission. On September 8, 2006 I sent the developer attorney a letter to that affect.
DEPARTMENT & COMMITTEE REPORTS
ANIMAL CONTROL Animal Control Officer Lee Bramer reported 1 deer pick up, 2 calls regarding fox around the Aplaus Creek area, 1 raccoon call and 2 loose dog calls. Mr. Bramer stated one of the loose dog calls was taken care and the other is being monitored. Mr. Bramer reported he received 3 complaints and a dog bite case has been reported that resulted in a dangerous dog to be filed. Mr. Bramer reported 1 wild life case regarding a red squirrel.
Mr. Bramer stated he had met with Councilman Gardner to discuss the town’s dog ordinance.
Mr. Bramer stated he would target areas for the dog enumeration. Town Clerk Heather Scribner stated the Town Clerks Office calls residents who are delinquent with there dog licenses. There has been some confusion with the dog license renewals because of the change of due date.
ASSESSORS Chairman Victoria Hayner stated that school taxes have been issued and residents are confused when they received their tax bill and it states Assessed value and Full market value. That is due to the 84% equalization rate. There have been a few corrections. The Assessors Office posted on the door of the Assessors office the STAR rebate and all school tax rates. The Assessors will evaluate whether or not to do a revalve this year or to wait one more year. Houses are still selling for a lot more than what they are assessed.
CABLE Councilman Lippiello stated a few residents on Route 147 have asked to be included in the cable extension. All of the homes who had an inquiry are to be included. One resident will have to dig his own ditch to be included. Supervisor Grattidge stated he received an inquiry from a resident on upper Jockey Street unfortunately Time Warner quoted him $4000.00. The resident was not happy.
COMPREHENSIVE PLANNING STEERING COMMITTEE (CPSC) Member Marv Schorr stated the Comprehensive Planning Steering Committee received its first draft from the consultant. The draft will be released to the Town Board, Planning Board, Zoning Board of Appeals and the town’s web site. The CPSC is currently reviewing the draft for any major errors or admissions. The CPSC meets the first Monday of each month.
CONSTABLES Councilman Gardner read the Constables report. There were 28 patrols, 7 911 calls, drove 2453 miles, issued 24 tickets, 2 Accidents and received 8 complaints.
ENVIRONMENTAL CONSERVATION COMMISSION (ECC) Chairman Marv Schorr stated that the ECC reviewed a variance application from the Zoning Board of Appeals.
Chairman Schorr stated that there has been a lot of interest regarding hazardous waste disposal. He had spoken with a supervisor from another town who expressed interest of the program. Therefore, it is possible that the town may have a collection next year. In the mean time a few articles would be in the town’s newsletter on how to dispose some items. Supervisor Grattidge suggested meeting this fall with some of the towns who are interested in the hazardous waste program and start putting together some type of out line. Chairman Schorr stated the program worked well during the fall. There is a 50% state reimbursement on any funding the town spends on the program.
E-GOVERNMENT Councilman Lippiello stated that the E-Government Board is not requesting any funds for the 2007 Budget.
EMERGENCY PLANNING Councilman Gardner stated the committee is still in recess. The town board and the town clerk are schedule to attend a NIMS training class on September 14th.
HIGHWAY Superintendent of Highways Ron Gavin reported:
Highway Department Report for August 2006
General Operations
Replaced two Road Culverts Swept Roads that were paved Mowed Road Sides Picked up Couches on Featherbed Unpluggled Culverts on Maple Ave and Root Rd Patched Pot Holes Watered Flowers around Town Mowed Cemeteries Trimed around Welcome to Charlton Signs Mowed and Trim Town Parks Trimed Trees and Brush around Road Signs Installed new Guild Rail on Valentine Rd Replaced Broken Guild Rail Posts on Eastern Ave Painted Guide Rails on Eastern Ave and Division St Sealed Old Stage, Little Troy Ln and Sweetman Rd Sealed Oak, Crawford, Meadow Brook and Waite Rd Cut Brush and Removed Debris from drainage ditch off of Redwood Dr. Equipment Repair
Replaced Rear hubs, Wheel Spacers and Wheel Locks on Truck #16
Miscellaneous Items
The Towns of Ballston, Greenfield and Malta have agreed to sell us sand. At the same price as last year. This was a dollar per ton.
We also need to start buying new street signs for 2008.
Highway Foreman Mike Emerich stated the town would need to replace all the street signs to a 6inch lettering before the year 2008. There are approximately 130 street signs to be replaced and anticipating replacing half this year. The town could add the town’s logo for an additional fee of $1.00 per a sign. Supervisor Grattidge stated the town is responsible for the county and state road cross over signs.
Superintendent of Highways Ron Gavin stated the highway department is coming along well with the paved roads from the CHIPS program. The CHIPS fund has $4,646.00 left and the General Repair fund still has enough funds for a culvert on Division Street and work on Root Road.
Superintendent of Highways Ron Gavin requested a transfer of $8,800.00 out of an escrow account to double seal to Saddlebrook Lane. Additional costs would come out of general repairs. Supervisor Grattidge stated the town board would take care of it at the next meeting.
HISTORIAN Historian Laura Linder stated it had been 5 years since 9-11. She has a slide show documentary of the Town from 9-11 that did not cooperate and is hoping to present the documentary on another way such as Power Point in the future.
Historian Linder announced several activities (all activities are posted at Town Hall): Capital Region Archives Dinner at the Governors Mansion October 4th. The Historian and Deputy Historian would be attending.
Records Advisory Board will display town records at the October 10th Town Board Meeting for Archives Week.
In Celebration of NYS Archives Week the Charlton Historical Society will hold its monthly meeting on October 11th at the Ellms Family Farm 448 Charlton Road 7:30PM. At the farm open house the Ellms Family will tell the story of their farm and its changing variety of crops and industries, and of their research and use of historical resources to develop the theme and educational program of their annual corn maze. Their introduction to The Erie Canal Days Corn maze will be followed by an optional moonlight hayride.
The Town Directory feature cover will be the Charlton’s Sons & Daughters of Liberty Fife and drum Corp.
On October 15th the Harmony Hall will hold its pie festival.
HISTORIC DISTRICT Historian Laura Linder reported the Historic District is working on a giving out a better presentation. They will be putting together a folder that could be handed out to all the residences to the district.
JUSTICES During the month of August Judge Bascom adjudicated 55 cases. Submitted to the State Comptroller $2610.00 in Fines, $105.00 in Fees and $1315.00 State Charges.
During the month of August Judge Ketchum reported 34 traffic cases submitted to the State Comptroller $3,606.00 in fines and 43 notices of license suspensions were sent to the Department of Motor Vehicles for motorist not responding to court appearances or failure to pay a fine. LIBRARY No Report
PARKS Chairman George Eggleston stated the Park Committee is working on cleaning and painting the bleachers and staining the new pavilion at Elmer Smith Park.
PLANNING BOARD Town of Charlton Planning Board Report to the Town Board August 2006 submitted by Susan York - Clerk to the Planning Board 08/08/06
The Town of Charlton Planning Board last met on Monday, July 17, 2006. During this meeting there were no Public Hearings. Two subdivision applications were reviewed and one ZBA referral discussed.
1) Cuchelo ( 235-1-33.1 ) Michele Cuchelo owns a large parcel of land on Route 147 which she would like to divide into 4 parcels. Her application proposed a plan that does not meet Zoning Ordinance for one of the four lots in that the required 200+ feet of road frontage is not continuous. Ms. Cuchelo was referred by the Planning Board to the ZBA to pursue a variance or ordinance ruling unless she was willing to request only three lots. Ms. Cuchelo has applied to the ZBA and will be heard in September. 2) Casey (237-1-17.1): The applicant came before the Planning Board to apply for a four lot subdivision on Sweetman Road to create three new lots to sell. The Planning Board accepted the application as complete and scheduled the Public Hearing for August 21st at 7:45 PM. 3) Doman (256.10-2-22): Mr. Doman has applied to the ZBA for an area variance to construct a carport on his Callaghan Blvd. home. The application was referred to the Planning Board for comments prior to the August meeting of the ZBA, and feedback has been provided.
RECORDS ADVISORY BOARD Town Clerk Heather Scribner reported that the board met last month and reviewed the grant project.
TECHNOLOGY ADVISORY BOARD Councilman Gardner stated the board is working on the specifications for a server for the town. Last month the board reviewed several quotes on a laptop for the Town Clerk.
TOWN CLERK Town Clerk Heather Scribner stated the Town Clerks Office has been busy issuing Hunting and Fishing Licenses. The computer system was down for a few days and is now up and running. A keyboard was replaced. All equipment is covered through the state and is no cost to the town.
TOWN HALL Councilman Verola stated the Town Hall Project is moving forward. There had been a few minor contractual items with the general contractor. With the help from the town attorney they have been resolved. Supervisor Grattidge stated there would be two records of photography. The General Contractor and the Owners Representative is responsible to turn over photographs. The current area that is marked off is the septic. A small portion of Gideon Hawley Park is being used to put the job trailers on because of the need to get power and telephone hook up. A temporary fence would be placed through the Park. During the winter snowmobiles will still be able to get through. There was some concern from the Historical Society regarding next year’s Memorial Day service. Supervisor Grattidge stated the town would have to wait until next spring to see where things are at.
WATER DISTRICTS Councilman Lippiello stated he had met with Superintendent of Water John Morgan and Jim Mitchell from Environmental Design Partnership. The week of the 20th is when Mr. Morgan was looking to have the new hydrants in. Mr. Morgan has been busy with meter replacements along with 2 new hook ups on Lake Hill Road.
ZONING ADMINISTRATOR Zoning Administrator Dave LaFountain stated he issued 15 permits; 9 Certificate of Occupancy’s and collected $2,111.00.
ZONING BOARD OF APPEALS Town Attorney Robert VanVranken reported a Public Hearing is scheduled for a proposed area variance. The hearing is scheduled for September 12th.
RESOLUTIONS
A motion made by Councilman Gardner seconded by Councilman Verola that Resolution No121.A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS NECESSARY TO PROVIDE SUFFICIENT FUNDS FOR USE BY THE TOWN CONSTABLES be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Lippiello that Resolution No.122 A RESOLUTION AUTHORIZING THE TOWN HIGHWAY SUPERINTENDENT TO PREPARE BID SPECIFICATIONS AND ADVERTISE FOR BIDS TO PROVIDE THE TOWN WITH ICE CONTROL SAND with an amendment to the receiving bid date and Town Board Meeting date to Tuesday October 10th be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Gardner that Resolution No 123. A RESOLUTION AMENDING THE TOWN OF CHARLTON BUDGET FOR 2006 WITH RESPECT TO THE RECEIPT OF FUNDS RECEIVED FROM A LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT FUND GRANT be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion made by Councilman Verola seconded by Councilman Lippiello that Resolution No.124 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS NECESSARY TO PROVIDE SUFFICIENT FUNDS FOR USE BY THE TOWN HISTORIAN be approved:
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
A motion was made by Councilman Lippiello seconded by Councilman Verola that Resolution No.125 A RESOLUTION AWARDING SALE OF TOWN TRACTOR AND MOWERS be approved.
Roll call vote: Councilman Gardner: Aye, Councilman Lippiello: Aye, Councilman Salisbury: Absent, Councilman Verola: Aye, Supervisor Grattidge: Aye Approved
COUNCILMAN REPORTS
Councilman Gardner thanked Councilman Lippiello, Jim Mitchell and Superintendent of Water John Morgan for the water district presentation. Thanked Lee Bramer Animal Control Officer for meeting and discussing the dog ordinance.
Councilman Lippiello stated he is glad to see the Town Hall moving forward.
Councilman Verola stated she arranged to have a meeting with Bob Martinson the towns bookkeeping software provider on September 27th, 7:00pm at Town Hall.
PRIVLAGE OF THE FLOOR
Assessor Vicky Hayner stated she had passed her notary exam. She is now able to notarize documents.
After everyone had a chance to speak who wished Supervisor Grattidge adjourned the meeting at 8:32 pm.
Respectfully Submitted
Heather Scribner Charlton Town Clerk
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