Charlton Technology Advisory Board

Meeting Minutes                                                                                   March, 25, 2008

Attendees:  Councilman Robert Lippiello, Torben Aabo, George Eggleston, Jim Leupold, John Kelley, Joseph Egry

The board decided that the meetings will be held on the 4^th Tuesday of the month.  The next meeting will be held on April, 22^nd at 7:00pm.

Torben Aabo accepted the position of the Chairman of the Board.

Joseph Egry accepted the position of Secretary of the Board.

The name of the board is decided to be “Technology Advisory Board”.

Discussions: 

·        The Town Clerk and Bookkeeper would like to be able to receive faxes within email.  The board will keep this request in mind during future planning.

·        The board acknowledged that there is a need for a document review policy to be sure that policies and procedure documentation is kept up to date.

·        Discussion of server requirements determined that the main purpose would be to provide a robust file server with redundancy and backup capabilities.

·        Town Park reservation form for the website is currently in electronic format and in the review process and will be made available to submit electrically to the Town.

Action Items:

·        All finalized documents from the board will be emailed to board members and the Town Clerk will be carbon copied.

·        Joe/George to find electronic copies of Sys Admin duties and Security policy documents and email to other board members. (Completed)

·        All board members to review Sys Admin duties and Security policy documents and provide feed back to board members via email.  The thought being that we can use email as a collaboration tool and complete the documents sooner.  Torben will compile the agreed upon changes into the documents.

·        John will create an email group for the board members tab@townofcharlton.org

Joseph Egry

20 August 200823 April 200822 April 2008