Minutes of Technology Advisory Board Meeting of May 15, 2007

Present: J Tasse, Chairman, G. Eggleston, J. Kelley, P. St. John, M. Schorr, Gardner-Town Board liaison,

              Al Smith-guest, Joe Egry-guest

The meeting was called to order at 7:05 pm.  Joe Egry, a Charlton resident, expressed his interest in joining the TAB because of his interest and background in computer systems and a desire to serve the Town.

1.      The minutes of the 4-17-meeting was approved.

2.      J. Kelley reported on his investigation of prices of consultants for a system administrator’s duties. Prices were “all over the map” ranging from $50 to $150 per hour. .

3.      Regarding the appointment of Al Smith as System Administrator, Tasse has not yet gone to the Town Board with the TAB recommendation because we did not yet have the estimated costs for consultants to perform these duties (see item 2).

4.   The Town Board approved spending of up to $800 for the purchase of the McAfee Total Protection package for 15 computers.

5.   The use of another firewall was discussed (not 2). The Town Clerk is getting a formal quote and if she has questions she should call J. Kelley.

6.      The draft by J. Tasse of the revised System Administrator’s duties and responsibilities was discussed. Does the job require going out for bids? B. Gardner said that it is required. J. Kelley will check other towns on how they handle the job. The person should be local because of the need for short response time. The next step is to draft an RFP. B. Gardner said that there should be a presentation to the Town Board at the June agenda meeting to demonstrate the need for the position and the requirements. Tasse said that Eggleston, Gardner and St. John should plan on making up a slide showing the cost to the town of security breaches from the computer system security seminar that they attended.

7.      The TAB would like to see the Town Hall spec for the communications system showing computer connections. The TAB will have a representative attend the next Town Hall construction meeting. B. Gardner will check with the architect to confirm that the communications connections are in the spec.

8.      J. Kelley will send the TAB members the new web page setup and the TAB members will comment.

9.      J. Tasse commented that the Town Clerk reported on the Town of Ballston experience with a system administrator. They have a technology committee. Their consultant handles both the fire and communication systems. They pay $11,000 per year for both functions.

10. P. St. John made a motion to recommend to the Town Board the appointment of Joe Egry to the TAB. The motion passed.

The meeting was adjourned at 8:26 pm.

The next meeting will be on June 19, 2007 at 7 pm in the Town Hall.

Prepared by M. Schorr