Minutes of Technology Advisory Board Meeting of April 17, 2007

Present: J Tasse, Chairman, G. Eggleston, J. Kelley, P. St. John, M. Schorr, Al Smith-guest

Absent: B. Gardner-Town Board liaison   

The meeting was called to order at 7:06 pm.

1.      The minutes of the 1-16-07 and 2-20-07 meetings were approved.

2.      J. Kelley reported on his investigation about obtaining a license for the McAfee security package. He then obtained information, on his computer at the meeting , as follows: The commercial price for the McAfee Total Protection package for 10 computers is $612, and for 15 units the price is actually lower at $550. The government price may be lower. The package has a central management system to get the security status of each computer on the system. Purchase would be made by the Town Clerk and installation would be by Kelley for the first few machines and if he found it to be not too complex Heather could do the rest of the machines. If it is complex he would do all the machines.

A motion was made and passed to recommend to the Town Board the purchase of the McAfee Total Protection package for 15 computers at a price not to exceed $550. Heather should make the purchase and installation will be coordinated by J. Kelley and A. Smith.

3.      System Administrator – It was moved and approved that the TAB should recommend the hiring of Al Smith as the System Administrator on a contract consultant basis. Discussion indicated that the general consensus was the pay should be at an hourly rate with a monthly minimum. The perception is that there will be more hours needed at the beginning when the system is first started up and then fewer hours per month. While there will be regular repeated activities on a weekly or monthly basis the work will generally be intermittent. J. Tasse will get the names of some local consultants and then J. Kelley will find out what their hourly consulting rates are for this type of job. That information will be passed on to the Town Board for their use in determining a rate for the Charlton System Administrator. The duties and responsibilities of the system Administrator were discussed. Tasse will revise the write-up of the duties and responsibilities that had been developed and discussed at a previous meeting.

4.      Discussion with Al Smith – He is interested in the System Administrators job and would consider it if presented with the opportunity by the Town Board. He has the experience and knowledge to handle the job, and as a resident of Charlton he is interested in seeing that the job is done right. He discussed the wiring for the server in the new town hall and mentioned that Tony Ward, the “owner’s rep” on the new town hall construction has not returned his calls to get information on wiring. He will try to attend the next periodic meeting about the construction in order to talk to Ward.

ACTION:  Tasse will get the names of local consultants who could perform the job of System Admin.

      ACTION:  Kelley will try to get hourly rate information from the local consultants

      ACTION: Al Smith will talk to Tony Ward, the owner’s rep on the Town Hall construction        

The meeting was adjourned at 8:36 pm.

Prepared by M. Schorr