Minutes of Technology Advisory Board Meeting of January 16, 2007

Present: J Tasse, Chairman, G. Eggleston, J. Kelley, M. Schorr, P. St. John

Absent: B. Gardner-Town Board liaison

The meeting was called to order at 7:18 pm.

1.      The minutes of the 12-19-06 meeting were approved with no changes

2.      Membership – The general consensus of the TAB members was that John Kelley was not appointed to the TAB as Torben Aabo’s replacement. Bruce Gardner was to check the official records to determine that, but he was absent from the meeting.

3.      Draft Technology Plan discussion

–    All current Town computers have the McAfee security package.  John Kelley will install the new package on all computers when it is available.

–    System Administrator -  we agreed that the Town should hire an outside contractor for this function. Once the system is set up the administrator’s work should be periodic not continuous. The System Administrator should help specify what additional functions the server should perform after we specify the basic functions that we want.

–    We need a security plan now and a plan for migration to a server system in the new town hall when it    is completed (completion target date, June 2007).

–    The Town “Super User” should be the keeper of all passwords, all original software discs and all       software licenses. This person should interface with the administrator/consultant. It was agreed that             the Town Clerk is the logical person to perform this function (with John Kelley for backup).

Action –     George Eggelston will investigate obtaining a group license for the McAfee security package           updates (price and purchase procedure).           

Action –     John Tasse will integrate the server and security requirements and will draft the spec for the              System Administrator.

Action –     John Kelley will seek out a server installation person and system administrator.  He will                               check with other local towns and find out who they use.

      Action –     John Tasse will talk to the Town Clerk about being the Town Super User. 

      Action –     Marv Schorr will approach Al Smith to see if he is interested in being the System                                           Administrator. Al was an IT person with the County before retiring and seems to have the                              necessary type of background. All TAB members should try to think of others on Charlton                             who might be able to perform this function.

      Action –     John Tasse will revise some of the dates in the Draft Technology Plan.

The meeting was adjourned at 8:14 pm.

Prepared by M. Schorr