Draft Minutes of Technology Advisory Board Meeting of November 21, 2006

Present: G. Eggleston, J. Kelley, M. Schorr, B. Gardner-Town Board liaison, Heather Scribner, Town Clerk

Absent: J Tasse, Chairman, P. St. John

The meeting was called to order at 7:00 pm.

1.      The minutes of the 10-17-06 meeting were approved with no changes.

2.      Town Clerk printer and software - The grant that she obtained for records retention is to include a printer for official documents. She has $400-600 available from the grant. The desired printer would be a black and white, wireless, laser printer. Tasse was to study the available units, but was not present. After much discussion it was decided that the Xerox printer/scanner for about $550 looked best.

      The Town Clerks software she is getting in 2007 was discussed. The potential sources are Williamson vs       BAS, with BAS about half the price of the other. Williamson’s includes training and installation and seems to do a lot more than the BAS software. The Williamson software is recommended by the TAB.    PcAnywhere is required for the Williamson software. ACTION - Kelley will check on the best price, but       it varies in the web from about $200 down to about $52.     

3.      Town Hall Network Implementation Partner – A network administrator needs to be selected and hired. It should be the same one who hooks up the wires. The administrator should be picked before selecting the hardware. A basic network vision must be developed before picking the administrator and then the administrator will help to select the equipment.

4.      Emergency plan – The Town has finished a draft plan. There is currently no emergency coordinator. Bruce thinks that the TAB should be involved. There is a short list of people who could serve as the emergency coordinator. The Emergency Plan Committee includes people from the highway department, fire department, medical, Red Cross, etc.

5.      Accounting system software update – The Town is hiring an experienced man retired from the State Comptrollers Office to help the Town with the budget/format.

6.      Annual review of Technology Plan – Bruce reminded the TAB that the TAB charter calls for a written plan to be submitted and approved by the Town Board. It is to be updated and reviewed annually. ACTION - It was agreed that a draft would be prepared for the next meeting and submitted to the Town Board for its approval action at the January organizational meeting.

7.      George has added the missing items from his computer network diagram.  

The meeting was adjourned at 8:45 pm.

Prepared by M. Schorr