Minutes of Technology Advisory Board Meeting of October 17, 2006

Present: J Tasse, Chairman, G. Eggleston, J. Kelley, M. Schorr, P. St. John

Absent: B. Gardner-Town Board liaison

The meeting was called to order at 7:10 pm.

1.      The minutes of the 9-19-06 meeting were approved with no changes.

2.   Server quote/budget -Tasse obtained no information from the Association of Towns. The State website listed some vendors for records management software. Tasse will contact the county about getting someone to talk to the TAB.

3.      Accounting system software – There is no new information on the accounting software – Bruce is not present to report. Bruce met with the software developer, Bob Martinson – it is standard database (like ACCESS) in case something happened to the software or to the developer. It’s relatively old software and so is well documented and should be free of bugs. The Town Board met with Martinson after Bruce met with him. Some questions were raised. The PO was not handled well.

4.      Network Design – George had drawn up a data network design that was distributed to us. Discussion – the constables have no computer yet. They want a desktop unit rather than the laptop shown. Kelley asked about the justices’ computers. They bought the computer that the TAB recommended and it’s up and running. Judge Bascom received the new laptop and gave his old one to Judge Ketchum.

5.      The Town Clerk joined the meeting.  The grant that she obtained for records retention includes a laptop computer, scanner and a printer. The Town Board has approved purchase of a cart for the hardware. She now has the laptop, although the docking station has not yet come. The next step is the software and getting the scanner. The pricing in the General Code proposal was discussed. A server will be required for the package – the new Town Hall server will be used. A UPS will be required for each power supply. All the UPS for the new Town Hall should be of the smart type.

The meeting was adjourned at 8:25 pm.

Prepared by M. Schorr