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ORGANIZATIONAL MEETING TOWN BOARD TOWN OF CHARLTON
January 2, 2006 7:30 pm
At the Organizational Resolution meeting of the Town Board of Charlton, Saratoga County, New York held at 7:30 P.M. at the Charlton Town Hall called to order by Supervisor Grattidge, there were present: Roll Call
Councilman Gardner Councilman Lippiello Councilman Salisbury Councilman Verola Supervisor Grattidge
Supervisor Grattidge said the town board will read contents of the appointment resolutions only.
RESOLUTION NO.1
Resolution Adopting Rules of Procedure
Be it resolved that the following rules shall govern the proceedings of the Town Board, Town of Charlton, County of Saratoga, State of New York. Rule 1 The Board shall convene at 7:30 o’clock in the evening of the second Monday of every month except holidays in which case the following day or as designated by the Board. Dates are to be as follows, location to be announced in the Town Board Newsletter.
Special meetings of the Board shall be called in accordance with applicable provisions as provided in Town Law, with public notice in newspaper and posted at Town Hall.
Rule 2
The order of business shall be as follows:
1. Salute to the flag
2. Roll call
3. Approve minutes: Previous Town Board, Public Hearings, Agenda Meeting
4. Abstract of Claims
5. Town Clerk’s Report
6. Supervisor’s Report (Financial, County, Town, Communications)
7. Department & Committee Reports:
8. Announcements
9. Motions & Resolutions
10. Councilman Reports
11. Privilege of the Floor (Speaker limited to 5 minutes)
12. Set date for Agenda Meeting
Rule 3
The Board shall be called to order by the Supervisor and the roll called. In the absence of the Supervisor, the Deputy Supervisor shall preside.
Rule 4
Any board member who enters the room after the roll call shall be recognized by the Supervisor and his presence noted in the minutes. Likewise, board members wishing to leave the meeting before adjournment must first be excused by the Supervisor and their time of departure note in the minutes.
Rule 5
No person except the members of the Board shall have the privilege of the floor without the unanimous consent of the Board members present and recognition by the chair.
Rule 6
All resolutions to be acted upon at a regular meeting will be presented to the Board members in proper form at least forty-eight (48) hours prior to the meeting. In case of emergency and with the unanimous consent of the board members present, the rule requiring forty-eight (48) hours prior submission may be waived.
Rule 7
All resolutions shall be numbered consecutively during the year by the Town Clerk as presented.
Rule 8
The Ayes and Noes vote for all boards shall be recorded on all resolutions and motions.
Rule 9
Procedure not governed by these rules shall be governed by Roberts Rules of Order (Revised).
Rule 10
Should any member of a Town appointed Board, Commission, or Committee miss three unexcused meetings, such person shall be considered to have resigned and shall be subject to replacement.
Rule 11
Video and audio recording only. Only one video camera and/or audio recording device is allowed, excluding the one used by Town Government, in only one location at the rear of the hall or behind the audience in a still position. No additional lighting is allowed. Town Government is to be provided with an unedited copy of the audio and video tapes within five (5) days of the meeting.
RESOLUTION NO.2
Resolution Appointing a Deputy Supervisor
Be it resolved that the Supervisor is authorized to appoint a Deputy Supervisor to serve at the pleasure of the Supervisor.
RESOLUTION NO.3
Resolution Appointing a Town Attorney and a Planning Board Attorney
Be it resolved that ROBERT VANVRANKEN be re-appointed as Attorney to the Town and WILLIAM KENIRY be re-appointed Attorney for the Planning Board serving for a term commencing 1/1/06 and terminating 12/31/06.
RESOLUTION NO.4
Resolution Appointing a part-time Deputy Town Clerk
Be it resolved that the Town Clerk is authorized to appoint not more than three (3) part-time deputies, whose compensation is set and approved by the Town Board, to serve at the pleasure of the Town Clerk.
RESOLUTION NO.5
Resolution appointing a full-time Secretary to the Supervisor
Be it resolved that the Supervisor authorized to appoint a Secretary to the Supervisor to serve at the pleasure of the Supervisor.
RESOLUTION NO.6
A Resolution Appointing a Town Engineer and a Water District Engineer
Be it resolved that Environmental Design Partnership be re-appointed the Town and Water District Engineer to serve at the pleasure of the Town Board.
RESOLUTION NO.7
Resolution to Appoint a Water Superintendent and Assistant Water Superintendent
Be it resolved that JOHN P. MORGAN, JR. hereby is re-appointed Water Superintendent, Charlton Water District No. 1, Extensions 2, & 3 and Water District #2 to serve at the pleasure of the Town Board, and Be it resolved that DENNIS RUSSELL hereby is re-appointed Assistant Water Superintendent to serve at the pleasure of the Town Board.
RESOLUTION NO.8
Resolution to Appoint Members to the Zoning Board of Appeals
Be it resolved that Kurt Vanderhorst be re-appointed as a member of the
Charlton Zoning Board of Appeals for a term commencing January 1, 2006 and terminating
December 31, 2010.
Be it resolved that AUDREY KETCHUM be re-appointed as alternate member of the Charlton Zoning Board of Appeals for a term commencing January 1, 2006 and terminating December 31, 2006.
*Addendum to Resolution No. 8
Terms of the other members of the Zoning Board of Appeals are:
RESOLUTION NO.9 Resolution to Appoint Chairman of the Zoning Board of Appeals
Be it resolved that MARY A. SCHMIDT is re-appointed as Chairman of the
Charlton Zoning Board of Appeals for a term commencing January 1, 2006 and terminating
December 31, 2006.
RESOLUTION NO.10
A Resolution to Appointing a Zoning Administrative Officer and Assistant Zoning Administrative Officer
Be it resolved that DAVID LAFOUNTAIN be re-appointed Zoning
Administrative Officer to serve at the pleasure of the Town Board, and
Be it resolved that KAREN ENGLISH be appointed Assistant Zoning Administrative Officer to serve at the pleasure of the Town Board.
RESOLUTION NO.11
Resolution to Appoint a Chairman to the Planning Board
Be it resolved that RAYMOND BLACK hereby is re-appointed Chairman of the
Charlton Planning Board for a term commencing January 1, 2006 and terminating
December 31, 2006.
RESOLUTION NO.12
Resolution to Appoint a Chairman of the Board of Assessors
Be it resolved that VICTORIA HAYNER is hereby re-appointed Chairman of the
Charlton Board of Assessors for a term commencing January 1, 2006 and terminating
December 31, 2006.
RESOLUTION NO.13
Resolution appointing a part-time Clerk to the Assessors
Be it resolved that the Chairman of the Assessors is authorized to appoint not more than two part-time clerks to serve at the pleasure of the Chairman of the Assessors.
RESOLUTION NO.14
Resolution to Appoint Members to the Assessment Review Board
Be it resolved that SHELLEY SMITH is appointed as a member of the Charlton
Assessment Review Board for a term commencing January 1, 2006 and terminating
September 30, 2010.
*Addendum to Resolution No.14
In compliance with State requirements, expiration date of terms of office will be adjusted from December 31 to September 30 each year. Terms of other members of the Assessment Review Board is: Eva Butler Expiring 9/30/06 Robert Smialek Expiring 9/30/07 David Moore Expiring 9/30/08 Dawn Szurek Expiring 9/30/09
RESOLUTION NO.15
Resolution to Appoint Members of the Town of Charlton Environmental Conservation Commission
Be it resolved that MARVIN SCHORR, THEODORA SMITH, ASILDA DUBE,
ROBERT KILLEEN, JR., AND DOUGLAS RANALETTO hereby appointed as members of the Charlton Environmental Conservation Commission for a term commencing January 1, 2006 and terminating December 31, 2006.
RESOLUTION NO.16
Resolution to Appoint a Chairman of the Town of Charlton Environmental Conservation Commission
Be it resolved that MARVIN SCHORR hereby is re-appointed Chairman of the
Town of Charlton Environmental Conservation Commission for a term commencing January 1,
2006 and terminating December 31, 2006.
RESOLUTION NO.17
A Resolution to Appoint a Member to the Charlton Planning Board
Be it resolved that JAY WILKINSON be appointed as a member to the Charlton Planning Board to fill vacancy for remainder of unexpired term of Deborah Herrin commencing January 1, 2006 and terminating December 31, 2006. Be it resolved that GARY VANDERHORST be re-appointed as an alternate member of the Charlton Planning Board for a term commencing January 1, 2006 and terminating December 31, 2006.
*Addendum to Resolution No. 17
Constance Wood Expiring 12/31/07Christopher Mitchell Expiring 12/31/08 John Kadlecek Expiring 12/31/09 Raymond Black Expiring 12/31/10
RESOLUTION NO.18
Resolution to Appoint Members of the Town of Charlton Historic District Commission with SUCH POWERS AND DUTIES AS PRESCRIBED UNDER LOCAL LAW #2 OF THE YEAR 1973
Be it resolved that CHRIS WIDAY and RICHARD BATTENHAUSEN are re-appointed as members of the Town of Charlton Historic District Commission for a term commencing January 1, 2006 and terminating December 31, 2007.
*Addendum to Resolution No.18
Terms of other members of the Historic District Commission:
RESOLUTION NO.19
Resolution to Appoint a Chairman of the Town of Charlton Historic District Commission
Be it resolved that JAMES POIRIER hereby is re-appointed as Chairman of the Town of Charlton Historic District Commission for a term commencing January 1, 2006 and terminating December 31, 2006.
RESOLUTION NO.20
Resolution to Appoint Deputy Tax Collector
Be it resolved that Tax Collector is authorized to appoint a part-time Deputy Tax Collector to serve at the pleasure of the Tax Collector.
RESOLUTION NO.21
Resolution to Appoint a Registrar of Vital Statistics
Be it resolved that HEATHER SCRIBNER is hereby appointed Registrar of Vital Statistics for a term commencing January 1, 2006 and terminating December 31, 2006
RESOLUTION NO.22
Resolution to Appoint Constables/Peace Officers
Be it resolved that THOMAS PARKS Senior Constable/Peace Officer, THOMAS
SCHMIDT, GARY PARKS AND KENNETH ALMY are hereby re-appointed Constable/Peace
Officer for the Town of Charlton to serve at the pleasure of the Town Board, and
Be it resolved that RANDALL ANGEROSA be re-appointed as a Back-Up Constable.
RESOLUTION NO.23
Resolution to Appoint Animal Control Officer
Be it resolved that LELAND BRAMER be re-appointed as Animal Control Officer for the Town of Charlton to serve at the pleasure of the Town Board.
RESOLUTION NO.24
Resolution to Appoint Members of the Board of Ethics
Be it resolved that JOHN SENNETT, DAVID MOORE, and JOHN
PENNOCK are re-appointed to serve on the Charlton Board of Ethics for the term commencing
January 1, 2006 and terminating December 31, 2006.
RESOLUTION NO.25
Resolution Appointing Members and a Chairman of the Park Committee
Be it resolved that GEORGE EGGLESTON, CHAIRMAN, and ELINOR GEORGE, and DAVID POHL are re-appointed to the Park Committee and STACY CLARK is appointed as a member to the Park Committee to work as an advisory committee to the Town Board with special interest in the development and use of parklands in the Town of Charlton for the term commencing January 1, 2006 and terminating December 31, 2006.
RESOLUTION NO.26
Resolution Designating Certain Banks as Depositories for Town Funds - Year 2006
Be it resolved that the Ballston Spa National Bank, Ballston Spa, New York, hereby is designated as the official depository for all checking accounts and general reserve of the Supervisor, the Tax Collector, Justice Bascom, and Justice Ketchum. Be it further resolved that First Niagara Bank, Glenville, New York is hereby designated as the official depository for the Town Clerk and Be it further resolved that (1) NBT Banking, NA, Norwich, New York (hereinafter Financial Institution) is designated a depository for the funds of this corporation. (2) This resolution shall continue to have effect until express written notice of its decision or modification has been received and recorded by this Financial Institution. (3) All transactions, if any, with respect to any deposits, withdrawals, rediscounts and borrowings by or on behalf of this corporation with this Financial Institution prior to the adoption of this resolution are hereby ratified, approved and confirmed. (4) Any of the persons named below, so long as they act in a representative capacity as agents of this corporation, are authorized to make any and all other contracts, agreements, stipulations and orders which they may deem advisable, from time to time with this Financial Institution, concerning funds deposited in this Financial Institution or any other business transacted by and between this corporation and this Financial Institution subject to any restrictions stated below. (5) Any and all resolutions adopted by the board of directors of this corporation and certified to this Financial Institution as governing the operation of this corporation’s account(s), are in full force and effect, unless supplemented or modified by this authorization. (6) This corporation agrees to the terms and conditions of any account agreement, properly opened by any authorized representative(s) of this corporation, and authorized the Financial Institution named above, at any time, to charge this corporation for all checks, drafts, or other orders, for the payment of money, that are drawn on this Financial Institution, regardless of by whom or by what means the facsimile signature(s) may have been affixed so long as they resemble the facsimile signature specimens in section C. (or the facsimile signature specimens that this corporation files with this Financial Institution from time to time) and contain the required number of signatures for this purpose. (7) This corporation assumes full responsibility for any and all payments made by NBT Banking, NA, Norwich against any and all loss, cost, damage or expense suffered or incurred by NBT Banking, NA, Norwich arising out of the misuse or unlawful or unauthorized use by any person of such facsimile signature.
RESOLUTION NO.27
Resolution Designating the Official Depository for Charlton Water District #1 and District #2 Funds - Year 2006
Be it resolved that the Ballston Spa National Bank, Ballston Spa, New York, hereby is designated as the official depository for the Charlton Water District #1 and #2 Accounts and a Repair Account Reserve for Charlton Water District #1.
RESOLUTION NO.28
Resolution to Establish a Mileage Compensation Schedule
Be it resolved that for the Year 2006 the rate of $ .40 per mile be established as a mileage compensation for all Town and Water District officials to be paid to them upon submission of a warrant therefore when it becomes necessary for them to utilize their own conveyances in the performance of their duties.
RESOLUTION NO.29
Resolution to establish a Petty Cash Fund for Certain Town Officials - Year 2006
Be it resolved that the Tax Collector be authorized a Petty Cash Fund in the sum of One Hundred ($100.00) Dollars to be utilized by her as provided by law in the performance of the duties of the Office of Collector and to be returned to the Supervisor prior to making her returns of unpaid taxes to the County Treasurer, and Be it further resolved that the Town Clerk be authorized a Petty Cash Fund in the sum of Six Hundred ($600.00) Dollars ($500.00) is a cushion to checking account & $100.00 petty cash at Town Hall) to be utilized by her as provided by law in the performance of the duties of Town Clerk.
RESOLUTION NO.30
Resolution Authorizing Time Deposits
Be it resolved that the Supervisor hereby is authorized to deposit up to four Million ($4,000,000.00) Dollars of Town funds including but not limited to General, Highway, and Water District #1 fund in time deposits during the Year 2006. Said funds may be combined at the discretion of the Supervisor in order to obtain increased interest rates and the Supervisor shall keep a record of all deposits and interest earned and a list of securities.
RESOLUTION NO.31
Resolution Accepting the Bonds of Various Town Officials
Be it resolved that the Town Board of the Town of Charlton approve and accept the undertakings of the below listed Town Officials in the indicated sums and that a copy thereof is filed in the Saratoga County Clerk’s Office: Supervisor $ 300,000.00 Secretary to the Supervisor $ 300,000.00 Town Clerk $ 300,000.00 Tax Collector $ 300,000.00 All other Town Employees Blanket @ $10,000.00
RESOLUTION NO.32
Resolution Establishing Salaries for Appointive and Elective Officials for the Town of Charlton - Year 2006
RESOLUTION NO.33
Resolution Establishing Town Policy in Connection with Wages and Fringe Benefits for Highway Employees & Qualified Employees - Year 2006
Be it resolved that wages and fringe benefits for hourly paid Highway employees for the year 2006 and hereby be adopted as follows: 1. Wages - for hourly paid highway employees during 2006 will be based on the following scales:
Motor Equipment Operators $11.92 to $17.28 per hour Summer Help $7.00 per hour
Highway Superintendent is responsible to set each employee’s wage rate within the appropriate scale provided.
2. Pay Period and Work Week - Highway employees will be paid Bi-weekly on alternate Fridays. Workweek will start at 12:01 a.m. on Wednesday and terminate midnight Tuesday.
3. Overtime will be paid to hourly employees for work actually performed in excess of forty (40) hours in any work week at a rate of 1-½ times regular rate.
4. Vacation - After one full year of actual service ten (10) working days paid vacation allowed each employee. Vacation time must be taken in 1/2-day minimum (and advance vacation pay will be granted with a minimum of five vacation days with the approval of the Highway Superintendent). After the 7th year of continuous employment, one extra vacation day per year will be granted up to a maximum of twenty (20) vacation days.
5. All employees must punch in and out on time clock and will be paid according to time recorded. Any employee found punching another employee’s card would be subject to loss of pay, or loss of vacation time, or subject to dismissal.
6. Sick leave - During the first year of service a maximum of three (3) paid sick days will be allowed. After one full year of actual service twelve (12) days paid sick leave will be allowed per year. Hourly employees may accumulate a maximum of 170 days paid sick leave and any unused sick leave may be carried over to the following year. Time off for medical treatment or personal business will be charged to sick time, vacation or no pay. Up to five (5) days sick leave may be used each year on account of death in employee’s immediate family. (Immediate family defined as being - father, mother, sister, brother, spouse, children, mother-in-law, father-in-law, brother-in-law, sister-in-law).
7. Holidays - Highway employees receive the following paid holidays after six (6) months of service:
8. It is hereby resolved that upon 25 years of service and retirement, under the State Retirement System, highway employees and other qualified participants in health coverage shall be provided with the same single coverage health plan as provided to active employees at the same cost of active employees and be allowed to reimburse the town for any additional costs.
Surviving spouse of said 25 year employee shall be allowed to be covered on town health plan but must reimburse town half of cost.
9. Be it resolved, that the Town of Charlton will pay the full cost of the town’s group health insurance for all full time employees hired prior to January l, 2001 and
Be it resolved that the Town of Charlton shall provide individual health insurance as the town may choose to provide for all full time highway employees who commence employment on or after January 1, 2001 and be it further
Resolved, that those employees hired after January l, 2001 covered by town health insurance shall have the option of changing this individual coverage to two person or family coverage health insurance as the town may carry, provided that the additional expense of this coverage shall be paid for by the employee through bi-weekly payroll deduction.
10. Highway employees are members of the State of New York Retirement Plan 75I, 75C, A14 and A15.
11. Full disability benefit premiums are paid by the Town of Charlton and Workmen’s Compensation as provided under Saratoga County Self-Insurance Plan. Employees who are absent due to a work-incurred injury or disability covered under Workman’s Compensation shall continue to be covered under the Town’s Health Insurance Plan as though they were actively employed for a period of six (6) months, beginning with the onset of such absence. At the end of such six (6) months, the Charlton Town Board will review the matter and may, at their discretion, grant an additional period of coverage up to six (6) additional months.
12. Highway employees are covered by Federal Social Security.
13. The Town of Charlton furnishes construction tools, all safety equipment required by law, uniforms, and gloves.
14. All highway employees who are 65 years of age or older may be retired from the Highway Department. Employees who are over 65 years of age may be continued on an annual basis after a satisfactory physical examination.
15. Each employee will receive a copy of this resolution.
RESOLUTION NO.34
Resolution to contract for Library Services
Be it resolved that the Supervisor be and hereby is empowered to contract for library services with the Town of Ballston Community Library for services during the Year 2006 at a fee not to exceed $52,530.00 Dollars, the Ballston Spa Village Library for services during the Year 2005 at a fee not to exceed $2,206.00 Dollars and the Galway Public Library at a fee not to exceed $1,215.00 Dollars.
RESOLUTION NO.35
Resolution to Contract for Ambulance Service
Be it resolved that the supervisor be and hereby is empowered to contract for Ambulance services with the Galway Ambulance Corp. for services during the Year 2006 at a fee not to exceed $10,789.00 Dollars and the Ballston Lake Ambulance Corp. for services during the Year 2006 at a fee not to exceed $12,000.00 Dollars.
RESOLUTION NO.36
Resolution to Pay Medical Insurance
Be it resolved that the Town of Charlton will pay the full cost of medical insurance for the Town Highway Superintendent and the Town Clerk.
RESOLUTION NO.37
Resolution to appoint a Town Historian and a part-time Deputy Town Historian
Be it resolved that the Supervisor is authorized to appoint a part-time Town Historian and a part-time Deputy Town Historian to serve at the pleasure of the Supervisor.
RESOLUTION NO.38
Resolution to Appoint Town Health Officer
Be it resolved that DR. DAVID PHELPS be and hereby is re-appointed Town Health Officer to serve at the pleasure of the Board at a fee of $150.00 per year.
RESOLUTION NO.39
Resolution to Appoint Freedom of Information Officer
Be it resolved that HEATHER SCRIBNER is hereby appointed as Freedom of Information Officer to serve at the pleasure of the Town Board.
RESOLUTION NO.40
Resolution Naming the Daily Gazette as the Official Newspaper for the Town of Charlton
Be it resolved that The Daily Gazette be hereby named as the official newspaper for the Town of Charlton.
RESOLUTION NO.41
Resolution to Appoint Member to the Burnt Hills Youth Recreation Commission
Be it resolved that DOUGLAS SALISBURY be hereby appointed at the pleasure of the Town Board to serve as the Town of Charlton representative to the Burnt Hills Youth Recreation Commission.
RESOLUTION NO.42
Resolution to Appoint Chairman and Members of Records Advisory Board
Be it resolved that HEATHER SCRIBNER be hereby appointed as
Chairman and CHRISTINA BUBLAK, GAIL HANCHAR, WALTER HAYES, LAURA LINDER, DOROTHY MITCHELL, BARBARA NACHBAR, LISA RIMAWI and SUSAN YORK are appointed as members of the Records Advisory Board to serve at the pleasure of the Town Board.
RESOLUTION NO.43
Resolution Establishing Purchase and Receipt of Goods, Materials and Services
It shall be the policy of the Town to purchase goods, materials and services from reliable vendors at the lowest cost to the town.
All Departments, Boards, and Commissions budgeted to purchase goods, materials, and services will adhere to the following procedures in connection with the purchase and receipt of goods and services:
1. Major Purchases and Contracting
Except where waived by the General Municipal Law, all contracts for the purchase of materials, supplies and equipment involving expenditures of $10,000.00 or more; contracts for the accomplishment of public works for more than $20,000.00 shall be let through advertised sealed bids in accordance with the General Municipal Law.
2. Purchase of other Materials, Goods, Equipment and Services
(a) Purchase of goods and materials involving expenditures of less than $300.00 which are proper Town charges and covered by appropriations may be authorized by the heads of Departments, Boards, and Commissions having budget appropriations assigned to them. Claims will be processed through normal channels and audited by the Town Board. When the balances in contractual and/or equipment are reduced to $500.00 or less the effected department will be notified and no purchases can be made without prior approval of the budget officer.
(b) Quotations from at least two and preferably three vendors must be obtained for all Purchases over $300.00 for material, supplies and equipment not purchased on State, County or Town contracts or bids. Quotations may be obtained in writing or by telephone. In the latter case the purchaser will enter the quotations listing: (i) Date of Quote, (ii) Items Quoted, (iii) Vendor Name, (iv) Address and Phone number, (v) Prices Quoted, and (vi) Successful vendor. The Purchase Order will be subject to regular and periodic audit. Written quotes will be kept on file.
(c) All purchases of greater than $300.00 in value except, as noted below must be approved in advance by the Town Board. Exceptions are purchases of bulk operating material routinely delivered, such as fuel and heating Fuel, bulk materials for highway projects, or repair parts.
(d) Qualified Town of Charlton vendors or goods, services, or materials purchased by the Town must be given the opportunity to quote. This is not intended to eliminate vendors outside Town boundaries.
(e) Except when directed by the Town Board, no solicitation of written proposals or quotations shall be required under the following circumstances:
1) Acquisitions of professional services 2) Emergencies 3) Sole source situations 4) Goods purchased from agencies for the blind or severely handicapped 5) Goods purchased from correctional facilities 6) Goods purchased from another governmental agency 7) Goods purchased at auction 8) Goods purchased for less than $300.00 9) Public works contracts for less than $500.00
(f) Price quotations must be F.O.B. Town Hall, Highway Department or Town job site. In those cases where the Town must provide pickup services, these costs will be add to the price for evaluation purposes using the following formula:
Pickup Truck = Total mileage x $.50/mile plus driver/helper hourly rates x trip time Large Truck = Total mileage x $1.50/mile plus personnel time as above
(g) Selection of vendor will be made on the basis of lowest delivered price assuming the vendor meets delivery and specification requirements.
(h) Qualified Town of Charlton vendors will be awarded the order or contract in those cases where delivered prices are equal and delivery dates are satisfactory on a competitive basis.
(i) Spare or renewal parts quotations should be obtained from the original equipment manufacturer/dealer and from “after market” vendors of like parts in order to obtain the lowest price.
(j) Vouchers submitted to the supervisor for payment must be accompanied by the vendor’s invoice where one exists. The voucher will list each detailed item received and will be signed in the “Department Approval” block by the employee of the Town physically receiving the goods or services to verify that the goods or services appearing on the invoice were in fact received. Alternately, the person actually receiving the goods may sign off on the invoice or shipping document furnished by the vendor. This must be attached to the voucher. The voucher will further be countersigned by the head of the responsible Department or Board involved too confirm
receipt. (k) The Supervisor may in the case of any emergency situation and upon request of the department or agency head involved waive all or part of Paragraph 2 of this policy to authorize purchases necessary to protect the safety, health or general welfare of the Town or residents.
Each emergency case must be documented and reported to the Town Board by the Department at the next regular meeting of the Board.
(l) This policy shall be reviewed annually by the Town Board at its organizational meeting or as soon thereafter as is reasonably practicable.
RESOLUTION NO.44
A Resolution Establishing A Cash Management and Investment Policy
The objectives of the Investment Policy of the Town of Charlton are to minimize risk; to insure that investments mature when cash is required to finance operations; and to insure a competitive rate of return. In accordance with this policy, the supervisor is hereby authorized to invest all funds including proceeds of obligations and reserve funds in:
(a) Certificate of deposit issued by a commercial bank or trust company authorized to do business in New York State;
(b) Time Deposit Accounts in a commercial bank or trust company authorized to do business in New York State;
All other local government officials receiving money in their official capacity must deposit such funds in negotiable order of withdrawal accounts.
All investments made pursuant to this policy shall comply with the following conditions:
1. Collateral
Certificates of deposit shall be fully secured by insurance of FDIC or by obligations of New York State, or obligations of the United States, or obligations of Federal Agencies, the principal interest of which are guaranteed by the U.S. or obligations of New York State local government. Collateral shall be delivered to the Town of Charlton or a custodial bank to the account of the Town of Charlton or to a Federal Reserve Bank. The market value of collateral supplied by any bank shall at all times equal or exceed the total principal amount of certificates of deposit and time savings deposits held by the bank less applicable FDIC coverage. The bank selling the investment shall provide a list of collateral with the Town of Charlton and report all changes in that list.
2. Written contracts shall be required for the purchase of all certificates of deposits.
The supervisor shall review the annual reports of all banks holding town funds to determine satisfactory financial strength.
The supervisor shall authorize investments on behalf of the Town of Charlton. All investment agreements shall be confirmed in writing.
The supervisor may make a quarterly survey of CD rates in at least two area banks.
The supervisor’s annual financial report shall include an annual investment report.
This guideline shall be reviewed annually by the Town Board at its organizational meeting or as soon thereafter as is reasonably practicable.
RESOLUTION NO.45
A Resolution for contributions to be given to the Charlton Food Pantry and Galway Senior Trip Fund and Charlton Senior Citizens
Be it resolved that the Town of Charlton will contribute $1,671.00
Dollars to the Charlton Food Pantry, $144.00 Dollars to the Galway Senior Citizen Trip Fund
and $1,030.00 to the Charlton Senior Citizens.
RESOLUTION NO.46
A Resolution allowing Full Time Administrative Employees to enroll in the Town’s Health Insurance Plan
Be it resolved, that full time administrative employees who have no other health insurance available are hereby eligible to enroll in the Town of Charlton’s Health Insurance Plan, in the same manner as provided to full time highway employees.
RESOLUTION NO.47
A Resolution to appoint a part-time Court Clerk
Be it resolved that the Town Justices are authorized to appoint a part-time Court Clerk to serve at the pleasure of the Town Justices.
RESOLUTION NO.48
A Resolution to appoint a Deputy Registrar and Sub-Registrar of Vital Statistics
Be it resolved that MARY ELLEN BOLTON is hereby appointed Deputy Registrar of Vital Statistics and CHRISTINA BUBLAK AND SUSAN YORK are appointed Sub-Registrar of Vital Statistics for a term to serve at the pleasure of the Registrar of Vital Statistics.
RESOLUTION NO.49
A Resolution to Appoint a Custodian of Veteran’s Recognition Board in Gideon Hawley Park
Be it resolved that Estella Van Derzee is appointed as custodian of Veteran’s
Recognition Board in Gideon Hawley Park to serve at the pleasure of the Town Board.
RESOLUTION NO.50
A Resolution to Appoint Chairman of the Emergency Planning Committee
Be it resolved that BRUCE GARDNER is appointed as Chairman of the Emergency Planning Committee to serve at the pleasure of the Town Board.
RESOLUTION NO.51
A Resolution to Appoint a Emergency Planning Committee
Be it resolved that Town of Charlton Town Board appoints the chairperson of the fire commissioners for the Charlton Fire District, Harmony Corners Fire District and the West Charlton Fire District and their designees to be members of the Emergency Planning Committee to serve at the pleasure of the Charlton Town Board, commencing January 1, 2006 and terminating December 31, 2006.
RESOLUTION NO.52
A Resolution to Appoint Chairman of Comprehensive Plan Steering Committee
Be it resolved that DAVID WOOD be appointed as Chairman of the Comprehensive Plan Steering Committee to serve at the pleasure of the Town Board.
RESOLUTION NO.53
A Resolution to Appoint Members of the Comprehensive Plan Steering Committee
Be it resolved that ASILDA DUBE, DEAN DURST, SALLY ELLMS, WILLIAM HEILMAN, MARK HODGEKINS, JAMES LEUPOLD, MARVIN SCHORR, CHRISTY SCHRADER, JENNA SMITH, RICHARD SMITH, GARY VANDERHORST, LEONARD WESSELL, SR.,DAVID WOOD, DAVID ADAMS, HOLLY AHERN, LYNDA BATTENHAUSEN, DOUGLAS FLYNN, MARGARET GAINES, ALBERT LARUE, MARIA MCCULLOCH, GUY MITCHELL, AND DAWN SZUREK are re-appointed members of the Comprehensive Plan Steering Committee to serve at the pleasure of the Town Board.
RESOLUTION NO.54
A Resolution to Appoint Members of Veterans Memorial Board Committee
Be it resolved that ROBERT LIPPIELLO, CATHERINE CAINE, ESTELLA
VANDERZEE, AND GEORGE EGGLESTON are appointed members of the Veterans
Memorial Board Committee to serve at the pleasure of the Town Board.
RESOLUTION NO.55
A Resolution to Appoint Chairman and Members to the Technology Advisory Board
Be it resolved that JOHN TASSE be appointed Chairman and GEORGE EGGLESTON, MARVIN SCHORR and PAUL ST. JOHN be re-appointed as members of the Technology Advisory Board to serve at the pleasure of the Town Board.
RESOLUTION NO.56
A Resolution to Appoint Members of the Electronic Government Board
Be it resolved that ROBERT LIPPIELLO, JOHN KELLEY, TORBEN AABO, AND JIM LEUPOLD are appointed members of the Electronic Government Board to serve at the pleasure of the Town Board.
RESOLUTION NO.57
A Resolution to Appoint Chairman of the Zoning Ordinance Review Committee
Be it resolved that MARVIN SCHORR is re-appointed as Chairman of the Zoning
Ordinance Review Committee to serve at the pleasure of the Town Board.
RESOLUTION NO.58
A Resolution to Appoint Members of the Zoning Ordinance Review Committee
Be it resolved that MARK HODGEKINS, CARLTON ELMS III, MAGGIE
SCHMIDT, MARVIN SCHORR, AND ROBERT VAN VRANKEN (ex-officio) are re-
appointed members of the Zoning Ordinance Review Committee and DAVID ADAMS, DAVID
LA FOUNTAIN, JAMES POIRIER, AND SANDRA VEROLA are appointed members of the
Zoning Ordinance Review Committee to serve at the pleasure of the Town Board.
RESOLUTION NO.59
A Resolution to appoint a Financial Advisory Committee Be it resolved that the Town Board is hereby authorized to appoint not more than four (4) members to a Financial Advisory Committee to serve at the pleasure of the Town Board.
APPOINTMENTS
Deputy Supervisor Robert Lippiello
Deputy Town Clerk Mary Ellen Bolton Christina Bublak Susan York
Secretary to the Supervisor Kathy Hanley
Clerk to the Assessors Asilda Dube Mary Beth Frewin
Deputy Tax Collector Lynn Christie
Town Historian Laura Linder
Deputy Town Historian Dorothy Mitchell
Court Clerk Carolyn Bascom
Financial Advisory Committee Donald Schermerhorn Keith Fitzgerald Joel Landis Clarence Linder
TOWN SUPERVISOR’S COMMITTEE APPOINTMENTS 2006
*** Supervisor Ex-Officio on all committees
Supervisor Grattidge stated the minutes of January 2, 2006 will be available on the web site after January 9, 2006.
January 9, 2006 is the next Town Board Meeting.
A motion made by Councilman Verola seconded by Councilman Lippiello to adjourn the meeting.
Respectfully Submitted,
Heather Scribner, Town Clerk |
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