DRAFT

Agenda Meeting Minutes

May 31, 2005

 

 

Those present:  Alan, Fred, Bob and Sandy

Dot was excused.

The meeting began at 7:35 P.M.

 

Three sets of minutes will be approved at the Town Board Meeting.  They will be the Public Hearing and Town Board Minutes of May 9 and tonight’s Agenda Meeting.

 

The claims were reviewed this morning.  There were no problems.  The Town Clerk is authorized to prepare the abstract.

 

Items for town board meeting:

Bob will be making a presentation on the E-Government Seminar. 

Mosquito dunks are available at the Town Hall.

The training session for the County GIS will be held soon.  Karen English, Vicki Hayner and Sue York will be attending.

Phil Klein will be coming in soon to discuss health insurance with the Town Board.  Fred will set up a date with him.

A copy of the County Performance Form was given to each Town Board member.  It will be discussed further at another time.

EDP sent a proposal to update our town highway cross section at an hourly rate of $75.00.  It would be in the $500.00 range.  Alan suggested that it also include driveway cross sections.

Ron received a letter from the state regarding the inspection of the intersection of Crane Street and Dawson Road.  They don’t see a need to change the design of the intersection.  They want to see the signage of the intersection changed.

 

We received a report on Phase I of the Archeological Assessment Review.  Phase II would cost $14,794.60 if we go with Landmark Archeological, Inc.  Paul Vosburgh stated that they did find 131 artifacts on site with a shovel test in the southeast corner section that is 90 x 200 feet.  The only way to avoid Phase II would be to avoid that site and buffer area.  It will be impossible to do that.  Paul’s recommendation is that we pursue Phase II which will yield a Determination of Significance by the NYS Office of Parks and Historic Preservation.  This will determine whether or not the town needs to embark on a Phase III investigation, which would be the full dig, including recovery and classification of the artifacts.  The possibility is very strong that there will           

be a Determination of Significance given the fact that we are in an historic district and there was a structure on the site.  Paul feels it is likely that we will have to do a Phase III Investigation.  Fred asked that if after the completion of Phase II, could we meet with the state and mitigate this?  Paul said Landmark suggested we contact Cynthia Blakemore at SHPO and begin discussions about this site and our project and the potential impact.  Paul suggested we contact them at the end of the Phase II study and before it is submitted so that when Cynthia gets the Phase II report, she will have a full understanding of our needs.  He feels the archaeological issue needs to be resolved this year.  If we have to do it next year, it will significantly increase the cost of construction.  Fred said that rather than amend the original contact we currently have with Landmark for Phase I, he would like to see us enter into a new contract for Phase II giving us the full scope of what they will be doing.  The Board agreed.

 

Motion made by Councilman Grattidge, seconded by Councilman Lippiello that Resolution #95, A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A CONTRACT FOR PHASE II ARCHAEOLOGICAL ASSESSMENT SERVICES, be approved:

 

                        Approved:        Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Absent

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                    Yes

 

 

The final draft of the audit report has been submitted.  The portion regarding the justices is not complete.  There is a letter from the judges to the auditors asking for 30 days to respond to their request.  We will pass a resolution accepting their report at the Town Board meeting.

 

One of the portable radios used by the constables was not working.  They needed it for Founder’s Day.  Repairs would cost $500.00.  A new one would be over $1,000.00.  Fred authorized a repair under emergency repairs.

 

Fred reported that Chris Widay will replace Doris Stauffer on the Historic District Commission.

We will have a resolution at the Town Board meeting.

 

Sandy received a USDA Loan Application.  The Board has not had an opportunity to discuss it.  Sandy would like us to fill out the pre-application.  It has a very good rate.  She said we may be able to more comfortably afford the payment.  It would be a 30-year loan.  Alan said he was hoping to keep the window within 15 years.  The numbers we are working with seem doable in 15 years and well within our range.   Sandy feels we should explore the 30-year option.  We have the option in paying it off in less than 30 years.  We don’t know what the interest rates will do.  Alan expressed concern over how much time it would take to fill out the application.  Sandy will look it over with Kathy and if it is doable and doesn’t take a lot of time we will do it.

 

Councilman Reports:

Bob - John had a robotic inspection done of the water tower.  We do not need to have any painting done this year.  Next spring we will have the tower inspected again and we may be able to get still another year out of it.  When it is painted it will need to be enveloped and sandblasted.  We may need to put a chlorination unit in the pedestal.  John is still doing the readings and sending them to the State.  We are waiting to hear from the Department of Health.

As far as crossing the Alplaus, test borings have been done to 35 feet.  The results were good.  We are in the process of drawing up the specifications for the loop.  We would like to put it out to bid by August.

John is looking into an automatic dialer for the pump house that would dial a series of contact numbers if there was a problem with the water system at the pump house.

Alan – We are ready for Party in the Park on Saturday.  The constables have been notified regarding security for the race.  The parade will be on Sunday.

The Memorial Day Service that the Historical Society sponsored was very well done and well attended.

Sandy – Nothing at this time.

The meeting was adjourned at 8:15 P.M.

 

                                                                                    Respectfully submitted,

 

 

 

                                                                                    Gail Hanchar

                                                                                    Town Clerk