DRAFT

Agenda Meeting Minutes

January 31, 2005

 

 

Those present:  Fred, Dot, Alan, Bob and Sandy.

 

The meeting began at 7:30 P.M.

 

An executive session will be held following this meeting for litigation.  We will also meet with Paul Vosburgh after this meeting.

 

Approve the minutes of the January 10 Town Board Meeting and tonight’s Agenda Meeting.

Vouchers have been audited by the Board.  Motion made by Councilman Grattidge, seconded by Councilman Verola to approve the vouchers and authorize the clerk to prepare the abstract, be approved:

 

                        Approved:        Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Yes

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                    Yes

 

                       

Supervisor’s Report and Announcements will include:

The Town Hall will be closed on February 21 for President’s Day.

We will announce the results of the Annual Audit by the Town Board.

 

 

 

Fred stated that we are incurring some large bills because of the new town hall project.  He would like to take $100,000.00 that would normally be put into the Building Reserve from unappropriated revenues and amend the budget by adding $100,000.00 to Item A-1620.4 Building Contractual.  This would cover any bills for engineering fees, bonding, consulting, etc.      

 Motion made by Councilman Verola, seconded by Councilman Lippiello that Resolution #63, A RESOLUTION AUTHORIZING THE SUPERVISOR TO AMEND THE 2005 BUDGET BY ADDING $100,000.00 TO THE BUILDING CONTRACTUAL ACCOUNT, be approved:

 

Approved:        Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Yes

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                    Yes

 

Fred stated that the Charlton Historical Museum was placed in error on the tax roll as being part of the water district.  That parcel is not within the district.  Because this impacts a special district, we have to pass a special resolution approving and authorizing the correction of the tax roll.

 

Motion made by Councilman Grattidge, seconded by Councilman Mitchell that Resolution #64, A RESOLUTION AUTHORIZING CORRECTION OF THE TOWN OF CHARLTON 2005 TAX ROLL, be approved:

 

                        Approved:        Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Yes

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                    Yes

 

 

Adirondack Trust Insurance Agency, formerly Round Lake Insurance, has sent us information regarding our new renewal rates.  They are up 4.3%.  To add terrorism coverage it will add $775.00 to our premium.  It was decided we did not want that coverage.  The Board will meet with Mr. Meager to discuss our coverages.

 

The Board received recommendations from the political group regarding filling the vacancies on the Board of Assessors.

 

Motion made by Councilman Grattidge, seconded by Councilman Verola that Resolution #65, A RESOLUTION APPOINTING WESLEY WEAVER AND ROBERT CROMIE TO THE BOARD OF ASSESSORS EFFECTIVE FEBRUARY 1, 2005, be approved:

 

                        Approved:        Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Yes

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                    Yes

 

 

We received the contract from Susan Lombardi, Grant Writer, which was approved at the January Town Board Meeting.  There is an initial retainer of $500.00.  For this fee she will generate from her research a list of grants that are applicable to our town.  She will then come to the Board and for $50.00 an hour do the grant writing work for any grants that we ask her to pursue.

 

We received a contract from Jeanine Rodgers Caruso of Fiscal Advisors and Marketing Inc. in Clifton Park.  Sandy explained that we will be obligated to go with the pre-referendum planning portion of the contract.  The fee will be $100.00 per hour not to exceed $800.00.  Fiscal Advisors and Marketing Inc. will notify the Board if more than $800.00 of work is required.  She does not believe the cost will be above $800.00.  She will get started as soon as she receives the contract.

 

Motion made by Councilman Verola, seconded by Councilman Lippiello that Resolution #66, A RESOLUTION AUTHORIZING THE SUPERVISOR TO ENTER INTO A CONTRACT WITH FISCAL ADVISORS AND MARKETING, INC., be approved:

 

                        Approved:        Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Yes

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                    Yes 

 

There has been a problem with the heat at the town hall and access to the thermostat in the town clerk’s office.  We believe we have a thermostat with a 7-day timer.  It was decided that if our current thermostat isn’t programmable, Dave LaFountain will look into the cost of a thermostat from 21^st Century Mechanical.

 

 

Dave LaFountain asked what the status was of the fireproof file cabinet for the Zoning Office.  Fred said we will need some estimates because it is over $300.00 and we can’t get one on State contract.

 

 

Councilman Reports:

Alan – On February 21 at 7:30 P.M., the Planning Board will be having a public hearing on the site plan for the new Town Hall.   Anyone who lives in the historic district will be notified by mail.   

Dot- Nothing at this time.

Fred stated that Vicki is planning to hold a public hearing on March 1 at 7:00 P.M. in preparation for this year’s assessment and re-val.  The information is on the web page.

Bob – Nothing at this time.

Sandy – The Technology Committee is working on a charter for discussion and review.  They will be meeting on the third Tuesday of each month.  John Tasse stated they are currently working on coming up with a list of the town’s computer equipment and have started working on the possibility of purchasing a server for the Town Hall.  The committee is trying to understand why people feel they need a server.  The next problem would be that we would need a system administrator and a security plan for the server. 

 

The meeting was adjourned at 8:10 P.M. followed by a meeting with Mr. Vosburgh and an executive session.

 

                                                                                    Respectfully submitted,

 

 

 

                                                                                    Gail Hanchar

                                                                                    Town Clerk