Agenda Meeting Minutes

July 26, 2004

 

 

Those present:  Fed, Dot, Bob, Alan and Sandy                       

 

The meeting began at 7:30 P.M.

 

The Town Board members reviewed the vouchers today.  None were pulled.  The abstract can be prepared.

 

Dot arrived at this time.

 

Supervisor’s Report will include:

The July expenditures

The web site activity

The County Office of the Aging has been notified and they will be doing a presentation at our September 13 Town Board Meeting.

Charlton is now part of the New York State Office of Cyber Security and Critical Infrastructure Coordination which means we are now a participant in the GIS (Geographic Information System).  This is cooperative with other municipalities which gives us access to GIS data for several thousand data cells which our Planning Board and ZBA and Town Board can use.

 

Motion made by Councilman Verola, seconded by Councilman Lippiello that

Resolution #77, A RESOLUTION TO AMEND RESOLUTION #75 APPOINTING VICTORIA HAYNER AS ASSESSOR’S CHAIRMAN, be approved:

 

                        Approved:            Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Yes

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                   Yes

 

We are having a problem with some kind of rodent chewing the wiring in the building.  We had Lee Bramer set traps for well over a week and he was not able to catch anything.

There are droppings in the town’s records that are stored upstairs.  Alan suggested we get an exterminator.  Fred suggested having someone search the exterior of the building to see if we can find out where they are coming in.  Sandy will do some research to see if she can find someone to examine the exterior of the building and what it would cost to have someone come in with a trap.

 

The letter requesting budget requests for 2005 went out today.  Each department must have a response back by the end of August.

 

Town Board members received a copy of a letter from the Co-President of the Historical Society regarding concerns and questions about the Veteran’s Memorial Board in Gideon Hawley Park.  Fred suggested the Board consider appointing a committee to report back to the Town Board consisting of a member of the Historical Society, Estella VanDerzee who is custodian of the Veteran’s Board, a member of the Park Committee and Bob Lippiello.   Questions have been raised regarding the criteria to be met to have your name on the board.   No one knows how the criteria developed.  It appears to be only the names of veterans that served during times of conflict.  We will try and determine when the original board went up. 

 

 

Communications for Town Board meeting will include:

The letter from the Historical Society

 

 

Councilman Reports:

Bob – We have received two requests for water hookups.  One is for houses to be built on Stage Road next to Loukes.  John has looked at it.  Four hookups will be pushed across the road.

The other request was from Mrs. Meany on Lake Hill Road.  The main stops at the Burnt Hills side of her neighbor.  She does not have a main in front of her house.  In order to do that she will have to make an application for an extension.  Sandy said that the lot next door to her is for sale.  They may ask for water.  Mrs. Meany might want to make contact with the owner of the lot next door and split the cost.

Bob received a request from a resident on Vines Road who had considered an extension two years ago.  She had $1,000.00 placed in escrow and would like it returned to her because she has decided not to go ahead with the extension. 

 

Motion made by Councilman Grattidge, seconded by Councilman Verola, A Motion to return Mrs. Kominoski her escrow money, be approved:

 

                        Approved:            Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Yes

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                   Yes

 

Alan – Reported that we had a meeting with the architectural draftsman last week.  We have come up with another revised plan with elevations.  Alan feels that we are at the point where we need to consider hiring a construction manager, continuing with drawings and getting them stamped and then going out for bid or getting an architect to give us construction drawings and helping us do the bidding.  He would like to talk with the Town Attorney about using a construction manager.  At the next Town Hall Committee Meeting on August 18 at 7:30 P.M., he would like to discuss the different options.  Sandy feels we need to sit down with an architect right now and get this drawn and then go to a project engineer.  Bob expressed concern that he doesn’t want to see an architect redesigning the whole thing.  Sandy said that we have gotten prices from three architects.  The prices range from $14,000.00 to $4,500.00 for the same scope.  The architect that was going to do it for $4,500.00 has been here and is well qualified.  She has spoken with Jim Mitchell and he has heard nothing but wonderful things about him.  The former Mayor of Galway worked with him very closely on state projects.  Fred asked if there was a consensus that we were at the point of hiring an architect.  If so, he suggested we have an executive session to discuss the potential contract with an architect.

 

Motion made by Councilman Verola, seconded by Councilman Grattidge, A Motion to hold an executive session at the end of this meeting to discuss a contract with an architect, be approved:  

 

                        Approved:            Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Yes

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                   Yes

 

Dot - Nothing at this time.

 

Sandy – Has an issue with the building permits.  We will deal with that towards the end of the year.

 

 

Park Committee:

George reported that the volleyball court is being well used.  Ellie George is taking care of reserving the court because of its use.  She has put up a sign up sheet.

 

Motion made by Councilman Lippiello, seconded by Councilman Verola, that

Resolution #78, A RESOLUTION TO TRANSFER FUNDS, be approved:

 

                        Approved:            Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Yes

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                   Yes

 

Gail said she is very low on Zoning Ordinance Books.  Three years ago we had 150 books printed at a cost of $9.71 per book.  She would like to have 50 books printed at a cost of slightly over $10.00 per book.  Since our purchasing limit is $300.00 she needs approval from the Town Board.  Fred suggested she contact the Saratoga County Printing Department to see if they would do a spiral binding and the cost.

 

 

 

 

 

Motion made by Councilman Grattidge, seconded by Councilman Lippiello, A Motion authorizing the Town Clerk to spend up to $600.00 on Zoning Ordinance Books, be approved:

 

                        Approved:            Councilman Grattidge               Yes

                                                Councilman Lippiello                Yes

                                                Councilman Mitchell                 Yes

                                                Councilman Verola                   Yes

                                                Supervisor Acunto                   Yes 

 

The meeting adjourned at 8:15 P.M. to an executive session.

 

                                                                        Respectfully submitted,

 

 

 

                                                                        Gail Hanchar

                                                                        Town Clerk