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Agenda Meeting Minutes October 27, 2003
The meeting began at 7:30 P.M.
Those present: Fred, Bernie, Alan, Dot and Bob
Fred - There is a need for two resolutions. One is awarding the contract for ice control sand. We delayed making a decision until the Highway Superintendent had an opportunity to look at the sand from several of the bidders. We will not be going with the lowest bidder.
Ron – We got samples of sand from each of the companies. CFI was the low bidder. We got a sand product sample with no grit in it. It is not good for our roads. We went with the second bidder, which is Tri-Ex Excavating. If anyone wants to see a sample of the sand they may. It speaks for itself.
RESOLUTIONS:
Motion made by Councilman Grattidge, seconded by Councilman Schroeder that
Approved:
Fred – At the last meeting we sold a piece of highway equipment for $5,000.00. I am asking that we amend the 2003 Highway Budget to reflect the increase of the $5,000.00 and amend Item #DA5130.2 Highway Equipment. This is being done now so that at the November 10th meeting the Highway Superintendent is anxious to purchase a sander for this coming winter season. By putting that $5,000.00 into the budget item we will be able to purchase the sander for this winter.
Motion made by Councilman Grattidge, seconded by Councilman Schroeder that
Approved:
The Agenda for the Town Board Meeting will include:
Fred - A Public Hearing will be held on the Water District Extension on November 10 at 8:30 P.M. Gail is going to do the normal notification. Steve Williams from The Gazette has contacted me. I gave him a little information for an article. That will give us about as much publicity about this public hearing unless someone has any other suggestions as how to publicize it. Bill Keniry said that we have done everything that we have to do legally. It is very difficult for us to get information out to the public other than relying on The Spotlight, The Gazette and the web site. If anybody can come up with something creative……..
Bernie – Is it feasible to send a little post card notification to the people that are in the water district only?
Fred – It’s expensive and if you miss somebody, somebody will criticize us. We’ve done enough legally. Do you think that is acceptable? If someone comes up with something ingenious, let us know and we will try and do something by the 10th.
Fred – Bernie, I know you talked with Virginia DeCapria about the Assistant Zoning Administrator’s job. Do we want to do anything about an appointment at this point?
Bernie – I haven’t had an opportunity to talk with either one of the ladies about how it went.
Virginia – It went fine.
Bernie – Let’s put it on the agenda for a possible appointment.
Fred – You want to have a resolution ready for an appointment?
Bernie – Sure.
Fred – The report that we had at the meeting from the Water Study Committee was excellent. To keep it as a living document I suggested that we think about a Water District Advisory Board. It probably would be more appropriate to give us all some time to think about the makeup of that advisory board and do that as part of the Organizational Resolutions in January. I feel strongly about having a Water District Advisory Board. The next item is the appointment of the Comprehensive Plan Steering Committee recommendation that was presented by Steve when we were in executive session. What is the desire of the Board?
Alan – It will be an annual appointment. If they want to have a meeting before the first of the year we can certainly move ahead on the appointment. If it’s not going to happen until the first of the year it will probably be a board that will be appointed every January 1st. If you think it is
something you will meet on in November and December, then we could appoint the committee and then go through the formality of appointing again in our annual resolutions.
Steve Caine – I think that would be in the best interest. We have a lot of people that have expressed a desire to help. We should keep moving forward.
Fred – Are we saying we are going to approve this recommendation at the Board meeting?
Alan – Yes.
Bernie and Dot – No problem.
Bob – Another thing we talked about was having the group, at their initial meeting, set up the membership.
Bernie – You mean who would be president, etc.
Steve – I think we would let the group know ahead of time who is on it. Deborah and I have worked on it and would be willing to continue to be Co-Chair but because of the democratic process we would expect the group, if they want to have a vote, to vote.
Fred – So as to try to make everyone feel comfortable and part of the process, the idea is to bring this entire group together at the first meeting.
Steve – Yes. We had about 50 people who said they were willing to spend a year or more trying to help this town. I think we will send all of them a memo ahead of time telling them how much we appreciate all of them volunteering and, in fact, they have a tremendous role to play. Fifty people staying on top of the issues, understanding what’s going on with the Steering Committee, going out into the community and hearing what people have to say and also exchanging views and bringing them back is a very important thing for this town.
Fred – Some people on this list have withdrawn?
Steve – No, not on that list.
Fred – We will do that as a motion to accept the recommendation of the Co-Chairs, list the names at the meeting and go from there. There will be two resolutions at the Town Board Meeting. One is Authorizing the Preparation and Filing of a Negative Declaration on the Main Street Improvement Plan and Adopting the Main Street Improvement Plan.
Councilman Reports:
Bernie – We still need a resolution for the computer for Leslie.
Fred – I thought we did that at the last meeting.
Bernie – But we did not have a figure of not to exceed. We had to have the figures back from the consultant. The figure is not to exceed $3,000.00. If we do it tonight, they can order it tomorrow and it can come out of this year’s budget.
Fred – We can do it anytime.
Bernie – Will it make a difference if we do it on November 10th?
Fred – No, because we are also going to have resolution for Kathy’s computer, hardware and software. We can do them both at the same time. That was scheduled for the 10th as well. It shouldn’t be any problem. If it is ordered, it will be reflected in this budget.
Alan – Nothing at this time for the agenda.
Dot – Nothing at this time other than Main Street.
Bob – Nothing at this time.
Bernie – The Water Study Committee that we are going to still continue with, are they going to address north of Charlton Road also? I would like to see them addressing the whole town for looking at the water district extension. We need to look north of Charlton Road also.
Bob – It would be an extremely expensive process to bring water north. We are just about at the limit with this village line. Isn’t it, John, height-wise?
John Morgan – Elevation-wise we are at our limits for what we have designed. From here on you have to lift it.
Fred – And that means?
John Morgan – Another elevated storage facility. Another pumping facility and the mains, if you are going to cover that section of town, (interrupted)
Bernie – I’m just saying to look at it. I’m not saying put up (interrupted)
Fred – If we decided we will wait until 2004 and appoint the Advisory Committee, nothing is going to happen in November and December and that Advisory Committee can take that as something to investigate. There is no harm in that.
Steve – One of the advantages of the Comprehensive Plan is you get a sense of what the town’s people feel about development, areas of development, constraints, etc. One of the whole The meeting was adjourned at 7:48 P.M.
Respectfully submitted, |
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